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Administrative Specialist

15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001 · New Orleans, LA, US, New Orleans, LA · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001
TitleAdministrative Specialist
Normalized title-
Department / team-
LocationNew Orleans, LA, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2022-01-31 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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PageWhat it containsOpen
Company jobsActive postings from 15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in New Orleans.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001
Sourcedacd1c74-62f2-4565-8764-7855468932d1
ATS providerADP Workforce Now Recruiting

Description

Position Overview The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account . Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable . LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full job record

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TitleAdministrative Specialist
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CountryUnited States
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First Seen At2026-05-31 18:57:55Z
Last Seen At2026-06-06 12:19:13Z
Last Checked At2026-06-06 12:19:13Z
Last Changed At2026-06-06 12:19:13Z
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Source Posted At2022-01-31 21:15:00Z
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    "requisitionDescription": "<div><link href=\"https://cdn.jsdelivr.net/npm/[email protected]/css/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;</div><p id=\"isPasted\" style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>Position Overview</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>The administrative specialist is responsible for providing administrative and clerical support. &nbsp;The administrative specialist role requires a high level of confidentiality and professional conduct. &nbsp;The position also requires tact, prompt responses to constituent calls and email, and protocol. &nbsp;Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible <span style=\"color:#262626;\">for the synthesis of information for the&nbsp;</span>Assistant Vice President for Institutional Research and Effectiveness<span style=\"color:#262626;\">&nbsp;and the Dean of Faculty and Student Academic Support Services.&nbsp;</span></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>&nbsp;</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>ESSENTIAL DUTIES AND RESPONSIBILITIES</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Essential duties and responsibilities of this position<strong>&nbsp;</strong>include the following and other duties may be assigned:</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. &nbsp;Direct visitors and callers to appropriate area or person.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services.&nbsp;</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services.&nbsp;</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Maintain and file documents and records for the Office of Academic Affairs.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records.&nbsp;</span></li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; <span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence.</span></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Schedule meetings and arrange conference calls.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Order and maintain supplies and arrange for equipment maintenance.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Manage the Academic Affairs email account.</span></li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Manage the Academic Affairs Twitter account</span>.</li><li><span style='line-height:115%;font-family:\"Times New Roman\",serif;font-size:16px;'>Perform other duties as assigned by the<span style=\"color:#262626;\">&nbsp;Vice President for Academic Affairs,&nbsp;</span>Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services.</span></li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>SUPERVISORY RESPONSIBILITIES</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Work study students as assigned.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>QUALIFICATIONS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 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At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. &nbsp;<span style=\"color:#262626;\">Familiarity with higher education structures, governance practices, and budgeting processes acceptable</span>.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>&nbsp;</strong><strong>LANGUAGE SKILLS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>MATHEMATICAL SKILLS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>REASONING ABILITY</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>SPECIAL REQUIREMENTS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>Note:</strong>&nbsp; This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>PHYSICAL DEMANDS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>WORK ENVIRONMENT</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>&nbsp;</strong></p><p style=\"margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:&quot;Times New Roman&quot;,serif;\"></p><div class=\"fr-view\"><div><p style=\"text-align:justify;\">&nbsp;</p></div></div><p></p>\n",
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        "nameCode": {
          "shortName": " New Orleans, LA, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/435241?cid=15cb6323-2dc0-4895-9348-4201b06b4fa3&ccId=19000101_000001&lang=en_US&locale=en_US",
    "http_status": 200,
    "content_type": "application/json;charset=UTF-8",
    "response_bytes": 17335
  },
  "detail_errors": []
}
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Rendered from the bluedoor Job Postings API. Reproduce it:

GET https://api.bluedoor.sh/job-postings/v1/jobs/30e942c5d9e02c46006084db158fb065ff9b2b09?include=descriptionJSON
GET https://api.bluedoor.sh/job-postings/v1/orgs/3566bd89-5ec9-4eae-8571-c4627c699942JSON
GET https://api.bluedoor.sh/job-postings/v1/sources/dacd1c74-62f2-4565-8764-7855468932d1JSON
GET https://api.bluedoor.sh/job-postings/v1/jobs/30e942c5d9e02c46006084db158fb065ff9b2b09/eventsJSON

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