Project Coordinator, Business Operations

About Cleerly We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location. Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks. At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description. While we are mostly a remote company, travel is required for some team meetings and cross function projects typically once per month or once per quarter, for some roles like sales or external facing roles travel could be up to 90% of the time. Cleerly is committed to providing safe and effective medical software that meets customer needs and our intended use. The adherence to all applicable regulatory and statutory requirements establishes a clear framework for setting measurable quality objectives. Our commitment to continually improving our products and processes proactively manages risks, ensuring ongoing compliance throughout the entire software lifecycle. Understanding this role's relevance and importance is critical to achieving Cleerly's quality objectives. About the Opportunity The Project Coordinator, Scientific Affairs plays a key role in supporting the Scientific and Medical Affairs teams through the coordination of operational, administrative, project management, and strategic initiatives. This position helps drive organizational efficiency and enables the team to focus on high-priority scientific and business objectives. Responsibilities include managing day-to-day business operations across Scientific and Medical Affairs, including financial coordination, legal and compliance support, and operational support for clinical trial activities as needed. Responsibilities Administrative Support: Assist with administrative tasks such as scheduling meetings, preparing agendas, and taking meeting minutes. Coordinate internal and external communications to ensure all team members and stakeholders are aligned. Documentation Management: Maintain accurate and up-to-date project documentation, including project plans, schedules, budgets, contracts, and progress reports. Ensure easy accessibility and proper organization of documents for the team and stakeholders. Communication: Facilitate smooth communication between team members, stakeholders, and external partners. Distribute important project information and updates to the appropriate parties in a timely manner. Logistical Support: Coordinate logistical aspects of projects and meetings, including booking venues, arranging travel accommodations, and procuring necessary supplies. Ensure that all logistical arrangements align with project needs and deadlines. Data Entry and Analysis: Assist in collecting, entering, and analyzing data for project monitoring and evaluation, including OKRs and other relevant performance metrics. Support in ensuring data integrity and accuracy for project assessments. Team Collaboration: Collaborate with team members to ensure tasks are completed efficiently, and that deadlines are met. Provide support to various departments within the team to ensure project objectives are successfully achieved. Ad Hoc Tasks: Take on additional tasks and projects as assigned by leadership to support the overall success of the team and company. Requirements Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience). Experience: Minimum of 2 years of administrative and/or project coordination experience. Preferred experience in a medtech/healthcare startup or the healthcare field. Preferred experience in clinical trial contract management. Skills: Proficiency in software tools such as Microsoft Office Suite, Google Workspace (Docs, Mail, Calendar), and SAP Concur. Experience with project management software (e.g., Confluence) is a plus. Strong typing and data entry skills. Proven experience managing calendars, scheduling appointments, and arranging meetings. Exceptional written and verbal communication skills, with the ability to draft clear and precise emails, reports, and other documentation. Ability to prioritize and manage multiple tasks with competing deadlines. Experience in coordinating travel arrangements, including flights, accommodations, and itineraries. Strong organizational skills with the ability to maintain digital filing systems for efficient document retrieval. Detail-oriented, ensuring accuracy in tasks and communications. Ability to manage confidential information with discretion and professionalism. Willingness to take on new tasks and responsibilities as project needs evolve. Working Conditions: Full-time position with occasional travel to sponsor sites or other Cleerly offices. Hybrid or remote work options depending on project needs. Some flexibility in working hours, including the potential for evenings and weekends to ensure project deadlines are met. The base salary range for this role varies by location and is aligned to market benchmarks. Candidates located in higher-cost labor markets , including California, Washington, New York, New Jersey, Connecticut, Massachusetts, and Washington, DC represent the middle to high end of the range, while candidates located in all other U.S. locations represent the low to middle end of the range. Final compensation is determined based on location, experience, skills, and internal equity. This role is eligible for a 10 % target annual bonus , resulting in the following base salary and Total Target Compensation (TTC) ranges: Base Salary: $85,000-$105,000 TTC: $93,500 - $115,500 *Total Target Compensation (TTC): Total Cash Compensation (including base pay, variable pay, commission, bonuses, etc.) Additionally, stock options, paid benefits, and employee perks are part of your total rewards. Working at Cleerly takes HEART. Discover our Core Values: H: Humility - be a servant leader E: Excellence - deliver world-changing results A: Accountability - do what you say; expect the same from others R: Remarkable - inspire & innovate with impact T: Teamwork - together we win Don’t meet 100 percent of the qualifications? Apply anyway and help us diversify our candidate pool and workforce. We value experience, whether gained formally or informally on the job or through other experiences. Job duties, activities and responsibilities are subject to change by our company. OUR COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. For more information see our Privacy Policy ( https://cleerlyhealth.com/privacy-policy) . All official emails will come from @cleerlyhealth.com email accounts. #Cleerly

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