Office Manager (79379)

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    "description": "<p style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Iona University invites applications for a full-time Office Manager in the Dean&rsquo;s Office of Arts and Science. The ideal candidate will possess extensive experience in leading organizational, operational, and budgetary functions within a higher education academic environment. This includes, but is not limited to, resource planning, academic operations, budgeting, coordination of faculty processes (e.g. contract renewals, applications for promotion), and support of student and faculty success initiatives.</span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">The Office Manager will oversee the day-to-day administrative and operational functions of the Dean&rsquo;s Office, ensuring efficient workflow and alignment with the School&rsquo;s mission and strategic priorities. The incumbent will serve as a key liaison among faculty, students, and administrative offices, and must demonstrate professionalism, discretion, and strong problem-solving skills in managing complex and sensitive matters.</span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px;\">&nbsp;</p>\r\n\r\n<p style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\"><b>Responsibilities and Duties:</b></span></span></span></p>\r\n\r\n<ul style=\"margin-bottom:11px;\">\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Oversee and support strategic initiatives within the School of Arts and Science, from development through execution, under the guidance of the Dean.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Provide recommendations and consultation to department chairs and program directors to enhance collaboration, operational efficiency, and effectiveness across departments. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Support the Dean in budget planning and management of the Dean&rsquo;s Office and School of Arts and Sciences, including monitoring expenditures, forecasting needs, and ensuring alignment with institutional financial policies. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Support the Dean and Associate Deans in the collection and use of data to evaluate key performance indicators, assess academic and operational outcomes, and inform strategic decision-making. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Continually review, design, and implement improvements to office processes and organizational structures; identify gaps in knowledge and skills and recommend solutions.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Oversee the mail merge of Dean&rsquo;s List letters at the end of each semester in coordination with the Registrar. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Manage and coordinate the Dean&rsquo;s Office calendar, including scheduling meetings, coordinating travel, preparing agendas, recording minutes, and organizing supporting materials.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">Oversee social media content; design engaging posts and track performance analytics for the Dean&rsquo;s Office.</span> </span></span></span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Maintain and oversee accurate recordkeeping for faculty and academic operations, including CVs, transcripts, accreditation documentation, and programmatic agreements. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Ensure all academic and administrative documents are properly handled, filed, and maintained in accordance with institutional and regulatory requirements. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Supervise office staff, student employees, and interns, ensuring high standards of professionalism, accountability, and service. </span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\">Oversee the processing of invoices and/or reimbursements within AvidXchange on a regular basis.</span></span></span></span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Coordinate and manage the Rank, Tenure, and Awards (RTA) process, including tracking timelines, maintaining confidential records, ensuring completeness of faculty dossiers, and supporting compliance with institutional policies and accreditation standards. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Collaborate with the Office of the Provost on RTA processes and ensuring completeness of faculty dossiers. </span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\">Maintain accurate and timely management of all Arts &amp; Science personnel files, correspondence, and databases including but not limited to, faculty and chairperson appointments, full-time and adjunct faculty transcripts, appointment letters and contract renewals.</span></span></span></span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\">Maintain Dean&rsquo;s Office files of required departmental documents such as annual reports, meeting minutes, assessment data, accreditation reporting, and other information as needed.</span></span></span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\">Oversee distribution of Letters of Reasonable Assurance for adjunct faculty. </span></span></span></span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"line-height:normal;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">Post information into electronic and physical platforms for various committees, compile data for posting and follow up. </span></span></span></span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Manage and coordinate activities for the Arts and Science Dean&rsquo;s Advisory Board and Council of the Arts.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Coordinate and share information with Office of the Provost on Arts &amp; Science planned events and activities.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Collaborate with the Provost&rsquo;s Office and other campus partners to ensure seamless logistics for academic ceremonies, events, and special initiatives. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">&nbsp;Oversee Dean&rsquo;s Office staff in making event reservations using 25Live, catering orders and creation of promotional materials</span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Represent the Dean&rsquo;s Office at institutional events and ceremonial functions as needed. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Proficient usage with Microsoft office suite, including but not limited to Excel, Word, MS Forms, SharePoint and OneDrive</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal;\">Perform other related duties as assigned.</span></span></span></li>\r\n</ul>\r\n",
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The ideal candidate will possess extensive experience in leading organizational, operational, and budgetary functions within a higher education academic environment. This includes, but is not limited to, resource planning, academic operations, budgeting, coordination of faculty processes (e.g. contract renewals, applications for promotion), and support of student and faculty success initiatives.\\r\\n\\r\\nThe Office Manager will oversee the day-to-day administrative and operational functions of the Dean&rsquo;s Office, ensuring efficient workflow and alignment with the School&rsquo;s mission and strategic priorities. The incumbent will serve as a key liaison among faculty, students, and administrative offices, and must demonstrate professionalism, discretion, and strong problem-solving skills in managing complex and sensitive matters.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nResponsibilities and Duties:\\r\\n\\r\\n\\r\\n\\tOversee and support strategic initiatives within the School of Arts and Science, from development through execution, under the guidance of the Dean.\\r\\n\\tProvide recommendations and consultation to department chairs and program directors to enhance collaboration, operational efficiency, and effectiveness across departments. \\r\\n\\tSupport the Dean in budget planning and management of the Dean&rsquo;s Office and School of Arts and Sciences, including monitoring expenditures, forecasting needs, and ensuring alignment with institutional financial policies. \\r\\n\\tSupport the Dean and Associate Deans in the collection and use of data to evaluate key performance indicators, assess academic and operational outcomes, and inform strategic decision-making. \\r\\n\\tContinually review, design, and implement improvements to office processes and organizational structures; identify gaps in knowledge and skills and recommend solutions.\\r\\n\\tOversee the mail merge of Dean&rsquo;s List letters at the end of each semester in coordination with the Registrar. \\r\\n\\tManage and coordinate the Dean&rsquo;s Office calendar, including scheduling meetings, coordinating travel, preparing agendas, recording minutes, and organizing supporting materials.\\r\\n\\tOversee social media content; design engaging posts and track performance analytics for the Dean&rsquo;s Office. \\r\\n\\tMaintain and oversee accurate recordkeeping for faculty and academic operations, including CVs, transcripts, accreditation documentation, and programmatic agreements. \\r\\n\\tEnsure all academic and administrative documents are properly handled, filed, and maintained in accordance with institutional and regulatory requirements. \\r\\n\\tSupervise office staff, student employees, and interns, ensuring high standards of professionalism, accountability, and service. \\r\\n\\tOversee the processing of invoices and/or reimbursements within AvidXchange on a regular basis.\\r\\n\\tCoordinate and manage the Rank, Tenure, and Awards (RTA) process, including tracking timelines, maintaining confidential records, ensuring completeness of faculty dossiers, and supporting compliance with institutional policies and accreditation standards. \\r\\n\\tCollaborate with the Office of the Provost on RTA processes and ensuring completeness of faculty dossiers. \\r\\n\\tMaintain accurate and timely management of all Arts &amp; Science personnel files, correspondence, and databases including but not limited to, faculty and chairperson appointments, full-time and adjunct faculty transcripts, appointment letters and contract renewals.\\r\\n\\tMaintain Dean&rsquo;s Office files of required departmental documents such as annual reports, meeting minutes, assessment data, accreditation reporting, and other information as needed.\\r\\n\\tOversee distribution of Letters of Reasonable Assurance for adjunct faculty. \\r\\n\\tPost information into electronic and physical platforms for various committees, compile data for posting and follow up. \\r\\n\\tManage and coordinate activities for the Arts and Science Dean&rsquo;s Advisory Board and Council of the Arts.\\r\\n\\tCoordinate and share information with Office of the Provost on Arts &amp; Science planned events and activities.\\r\\n\\tCollaborate with the Provost&rsquo;s Office and other campus partners to ensure seamless logistics for academic ceremonies, events, and special initiatives. \\r\\n\\t&nbsp;Oversee Dean&rsquo;s Office staff in making event reservations using 25Live, catering orders and creation of promotional materials\\r\\n\\tRepresent the Dean&rsquo;s Office at institutional events and ceremonial functions as needed. \\r\\n\\tProficient usage with Microsoft office suite, including but not limited to Excel, Word, MS Forms, SharePoint and OneDrive\\r\\n\\tPerform other related duties as assigned.\\r\\n\\r\\nQualificationsRequired skills and qualifications\\r\\n\\r\\n\\r\\n\\tBachelor&#39;s degree \\r\\n\\tFive or more years of experience in a administrative role. Candidates with executive experience, preferred. &nbsp;\\r\\n\\tProficiency with office tools such as Word, Excel and Adobe Acrobrat Pro.\\r\\n\\tExcellent written and verbal communication skills\\r\\n\\tStrong time-management skills and an ability to organize and coordinate multiple concurrent projects\\r\\n\\tAbility to maintain confidentiality \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nVisa sponsorship is not available for this position.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nAbout Iona/EEO Statement:\\r\\n\\r\\nFounded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts &amp; Science, the LaPenta School of Business (AACSB‑accredited), the NewYork‑Presbyterian Iona School of Nursing &amp; Health Sciences, and the Hynes Institute for Entrepreneurship &amp; Innovation.\\r\\n\\r\\nRecognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News &amp; World Report, Iona is nationally ranked for academic quality,&nbsp;social mobility, and long‑term return on investment. The University&rsquo;s continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.\\r\\n\\r\\nIona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates of&nbsp;all backgrounds.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\",\"responsibilities\":\"Iona University invites applications for a full-time Office Manager in the Dean&rsquo;s Office of Arts and Science. The ideal candidate will possess extensive experience in leading organizational, operational, and budgetary functions within a higher education academic environment. This includes, but is not limited to, resource planning, academic operations, budgeting, coordination of faculty processes (e.g. contract renewals, applications for promotion), and support of student and faculty success initiatives.\\r\\n\\r\\nThe Office Manager will oversee the day-to-day administrative and operational functions of the Dean&rsquo;s Office, ensuring efficient workflow and alignment with the School&rsquo;s mission and strategic priorities. The incumbent will serve as a key liaison among faculty, students, and administrative offices, and must demonstrate professionalism, discretion, and strong problem-solving skills in managing complex and sensitive matters.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nResponsibilities and Duties:\\r\\n\\r\\n\\r\\n\\tOversee and support strategic initiatives within the School of Arts and Science, from development through execution, under the guidance of the Dean.\\r\\n\\tProvide recommendations and consultation to department chairs and program directors to enhance collaboration, operational efficiency, and effectiveness across departments. \\r\\n\\tSupport the Dean in budget planning and management of the Dean&rsquo;s Office and School of Arts and Sciences, including monitoring expenditures, forecasting needs, and ensuring alignment with institutional financial policies. \\r\\n\\tSupport the Dean and Associate Deans in the collection and use of data to evaluate key performance indicators, assess academic and operational outcomes, and inform strategic decision-making. \\r\\n\\tContinually review, design, and implement improvements to office processes and organizational structures; identify gaps in knowledge and skills and recommend solutions.\\r\\n\\tOversee the mail merge of Dean&rsquo;s List letters at the end of each semester in coordination with the Registrar. \\r\\n\\tManage and coordinate the Dean&rsquo;s Office calendar, including scheduling meetings, coordinating travel, preparing agendas, recording minutes, and organizing supporting materials.\\r\\n\\tOversee social media content; design engaging posts and track performance analytics for the Dean&rsquo;s Office. \\r\\n\\tMaintain and oversee accurate recordkeeping for faculty and academic operations, including CVs, transcripts, accreditation documentation, and programmatic agreements. \\r\\n\\tEnsure all academic and administrative documents are properly handled, filed, and maintained in accordance with institutional and regulatory requirements. \\r\\n\\tSupervise office staff, student employees, and interns, ensuring high standards of professionalism, accountability, and service. \\r\\n\\tOversee the processing of invoices and/or reimbursements within AvidXchange on a regular basis.\\r\\n\\tCoordinate and manage the Rank, Tenure, and Awards (RTA) process, including tracking timelines, maintaining confidential records, ensuring completeness of faculty dossiers, and supporting compliance with institutional policies and accreditation standards. \\r\\n\\tCollaborate with the Office of the Provost on RTA processes and ensuring completeness of faculty dossiers. \\r\\n\\tMaintain accurate and timely management of all Arts &amp; Science personnel files, correspondence, and databases including but not limited to, faculty and chairperson appointments, full-time and adjunct faculty transcripts, appointment letters and contract renewals.\\r\\n\\tMaintain Dean&rsquo;s Office files of required departmental documents such as annual reports, meeting minutes, assessment data, accreditation reporting, and other information as needed.\\r\\n\\tOversee distribution of Letters of Reasonable Assurance for adjunct faculty. \\r\\n\\tPost information into electronic and physical platforms for various committees, compile data for posting and follow up. \\r\\n\\tManage and coordinate activities for the Arts and Science Dean&rsquo;s Advisory Board and Council of the Arts.\\r\\n\\tCoordinate and share information with Office of the Provost on Arts &amp; Science planned events and activities.\\r\\n\\tCollaborate with the Provost&rsquo;s Office and other campus partners to ensure seamless logistics for academic ceremonies, events, and special initiatives. \\r\\n\\t&nbsp;Oversee Dean&rsquo;s Office staff in making event reservations using 25Live, catering orders and creation of promotional materials\\r\\n\\tRepresent the Dean&rsquo;s Office at institutional events and ceremonial functions as needed. \\r\\n\\tProficient usage with Microsoft office suite, including but not limited to Excel, Word, MS Forms, SharePoint and OneDrive\\r\\n\\tPerform other related duties as assigned.\\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"IONA UNIVERSITY\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=F28471DFA0F4183976163E181A695BE1\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"715 North Avenue\",\"addressLocality\":\"New Rochelle\",\"addressRegion\":\"NY\",\"postalCode\":10801,\"addressCountry\":\"USA\"}},\"qualifications\":\"Required skills and qualifications\\r\\n\\r\\n\\r\\n\\tBachelor&#39;s degree \\r\\n\\tFive or more years of experience in a administrative role. Candidates with executive experience, preferred. &nbsp;\\r\\n\\tProficiency with office tools such as Word, Excel and Adobe Acrobrat Pro.\\r\\n\\tExcellent written and verbal communication skills\\r\\n\\tStrong time-management skills and an ability to organize and coordinate multiple concurrent projects\\r\\n\\tAbility to maintain confidentiality \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nVisa sponsorship is not available for this position.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nAbout Iona/EEO Statement:\\r\\n\\r\\nFounded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts &amp; Science, the LaPenta School of Business (AACSB‑accredited), the NewYork‑Presbyterian Iona School of Nursing &amp; Health Sciences, and the Hynes Institute for Entrepreneurship &amp; Innovation.\\r\\n\\r\\nRecognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News &amp; World Report, Iona is nationally ranked for academic quality,&nbsp;social mobility, and long‑term return on investment. The University&rsquo;s continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.\\r\\n\\r\\nIona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. 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All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates of&nbsp;all backgrounds.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\",\"validThrough\":\"-0001-11-30\",\"educationRequirements\":\"4 Year Degree\"}",
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