Receptionist/Administrative Assistant

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  "location": {
    "raw": "Oconomowoc, WI, US",
    "city": "Oconomowoc",
    "region": "WI",
    "country": "United States",
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  "workplace_type": "on_site",
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    "title": "Receptionist/Administrative Assistant",
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    "datePosted": "2026-04-27T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>Maintain business professionalism at the front desk in the Corporate Plant while providing administrative support to the sales team. Responsible for a multiline telephone system to answer incoming calls and direct callers to appropriate personnel. Greet and assist visitors. Excellent business verbal (pleasant telephone voice) and written communication.  Perform a variety of clerical duties such as typing, data entry and schedule coordination. Results-oriented professional with strong attention to detail. </p>\n<h2>Responsibilities</h2>\n<p>Sales Operations Support</p>\n<ul>\n <li>Maintain department’s Outlook shared mailbox including distribution of faxes electronically to appropriate departments.</li>\n <li>Process incoming requests for new dealer accounts by entering information into CRM.</li>\n <li>Process internal forms submitted for access to dealer portal.</li>\n <li>Maintain dealer pages for accounts who have changes status in Marketing portal.</li>\n <li>Update and maintain customer and customer contact information in company database(s).</li>\n <li>Set up new dealer accounts including Contacts and Ship To addresses.</li>\n <li>Maintain and process new Ship To addresses and changes on accounts.</li>\n <li>Process changes on Accounts including changes to Bruno’s subcontractor network.</li>\n <li>Collate and mail sales correspondence</li>\n <li>Assist with troubleshooting literature requests on Bruno’s Marketing portal.</li>\n <li>Perform additional duties as assigned</li>\n</ul>\n<p>Lobby/Front Desk Responsibilities</p>\n<ul>\n <li>Verbally answer incoming telephone calls on dedicated direct local phone line (not 800#), determine purpose of calls and forward to appropriate personnel or department.</li>\n <li>Answer questions about organization and provide callers with address, directions, and other information.</li>\n <li>Welcome on-site visitors with appointment, job applicants, and new hires and direct to appropriate personnel</li>\n <li>Monitor visitor access by overseeing sign in procedures.</li>\n <li>Retrieve mail from mailbox onsite, sort/distribute interoffice mail to appropriate assigned distribution areas, run mail through postage meter and take mail to mailbox.</li>\n <li>Update lobby signage</li>\n <li>Order office supplies</li>\n <li>Maintain the appearance of front lobby including over seasonal decorating and stock copier rooms</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Education and Experience:  </strong></p>\n<ul>\n <li>High school diploma or equivalent</li>\n <li>One year reception or administrative experience </li>\n <li>Microsoft Office suite proficiency </li>\n <li>Proficient and accurate typing skills (50 wpm)</li>\n <li>Experience in Epicor ERP system and Salesforce CRM is a plus</li>\n</ul>\n<p><strong>Skills & Abilities:</strong>  </p>\n<ul>\n <li>Read, analyze, and interpret a variety of information, such as technical procedures, business correspondence, and governmental regulations furnished in written, oral or diagram form.  </li>\n <li>Create business-level written correspondence and verbally present information to internal and external customers.  </li>\n <li>Requires job related software skills, MS Office and the ability to operate a variety of standard office equipment. </li>\n</ul>\n<p><strong>Working Conditions/Physical Demands:</strong> </p>\n<p> </p>\n<ul>\n <li>Regular office environment.</li>\n <li>Lift up to 30 pounds occasionally</li>\n <li>While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or touch; and talk or hear.   </li>\n <li>The employee is occasionally required to move around. </li>\n</ul>",
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    "validThrough": "2027-04-27T04:00:00.000Z",
    "employmentType": "FULL_TIME",
    "hiringOrganization": {
      "name": "Bruno Independent Living Aids, Inc.",
      "@type": "Organization",
      "sameAs": "www.bruno.com"
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    "occupationalCategory": "Sales"
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