Junior HR Systems & Operations Specialist (f/m/d)

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{
  "id": "2625659",
  "name": "Junior HR Systems & Operations Specialist (f/m/d)",
  "office": "Zentrale (Wien)",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-05-06T10:38:15+00:00",
  "seniority": "experienced",
  "department": "People and Culture",
  "occupation": "hr_systems_administration",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "Do we have your attention?",
      "value": "At Holzkern, we believe that great products need a great operational engine behind them. We are one of the most successful D2C brands in DACH — selling watches, jewelry and accessories made from natural materials to over 1.000.000 customers worldwide. We have more than 170 people, and we are growing. For that to work, every internal system needs to run well.<br><br>That is where you come in. We are looking for a junior talent who is not only drawn to HR because of the conversations — but because of the systems, the structure, and the opportunity to make recurring processes better every month. If you like clean data, reliable workflows, and software that actually does what it should, this role is built for you."
    },
    {
      "name": "Your areas of responsibility",
      "value": "<span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.</span><br><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br></span><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">HR Systems & Personio Administration</span><ul><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Maintain employee master data: working time, absences, vacations, sick leave, role and contract information</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Monitor time tracking; follow up on missing or incorrect entries within defined deadlines</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Create and check employee accounts before each start date</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Identify and fix data errors; improve data quality continuously</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Support system imports, exports, recurring updates, and access management</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Handle all HR data with confidentiality and care</span><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br></span></li></ul><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Preboarding & Offboarding</span><ul><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Ensure every new employee is set up correctly and completely before day one</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Check that all required documents are collected, complete, and filed</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Track preboarding task lists to 100% — no entry left incomplete</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Coordinate administrative exit: documents, time balances, certificates, access removals</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Improve checklists and process workflows with every cycle</span></li></ul><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Documents, Templates & Employee Files</span><ul><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Prepare standard HR documents from templates</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Keep digital employee files complete and correctly structured</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Improve templates to reduce errors and manual effort</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Track and fix recurring documentation gaps</span></li></ul><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Reporting & Internal Communication Support</span><ul><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Prepare accurate HR operations data for internal reporting</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Support slides for All Hands Calls and management updates - turn complex topics into clear visuals </span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Ensure all numbers and data sources are verified before publication</span></li></ul><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Process Improvement & Workflow Optimization</span><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br></span><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">This is a core ownership area. Every recurring manual process in HR is in scope — preboarding checklists, document workflows, recurring requests, data correction routines, and more.</span><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br></span><ul><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Identify recurring manual tasks and systematically reduce them</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Document how current workflows run before changing them; measure impact after</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Build templates, checklists, and automations so the same work is never started from scratch twice</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Suggest simpler or automated alternatives for repetitive admin work</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling</span></li><li><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Flag systemic problems instead of solving the same issue repeatedly</span></li></ul>"
    },
    {
      "name": "Your profile",
      "value": "<span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">We are not looking for someone with five years of HR experience. We are looking for someone with the right working style and the right mindset to grow with us.</span><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br><br></span><ul style=\"margin-top:0;margin-bottom:0;\"><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">At least two years of experience in HR</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You are highly structured and precise — errors matter in this role</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You enjoy working with software, tools, data, and systems</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You notice what is missing or wrong and want to fix it</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You appreciate structured systems, clear processes, and consistent follow-through in your daily work</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You would rather build a process once than repeat manual work indefinitely</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You handle confidential information with care and discretion</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You communicate clearly in writing</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You are self-directed when given a clear structure and ownership</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You are motivated to learn from scratch and build expertise step by step</span></li></ul><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;color:rgb(0,0,0);\"><br></span><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Nice to have</span><ul style=\"margin-top:0;margin-bottom:0;\"><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Experience with Personio or any HRIS</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Google Workspace confidence</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Spreadsheet skills</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Interest in automation and workflow optimization</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Basic knowledge of Austrian or German employment administration</span></li></ul>"
    },
    {
      "name": "Enjoy our benefits",
      "value": "<ul style=\"margin-top:0;margin-bottom:0;\"><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Real Ownership from Day One: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">We believe in trust from the start. You will take on real processes and real responsibility immediately — not shadow work for the first six months. You will see the impact of what you build live, every day.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Extensive Onboarding: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">From day one, you will have a buddy who shows you the ropes and is there for any questions. Your colleagues will teach you everything specific to Holzkern that you need to succeed.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Systems That Matter: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">You will work on processes that 170+ people depend on. When preboarding runs perfectly, every new colleague feels that. When data is clean, every decision is better. Your work is visible — even if it runs quietly in the background.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Flexibility: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">An attractive flexitime work model with a home office option so you can balance life and work.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Team Events: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Two legendary annual company events with the whole #TeamHolzkern — all inclusive! Plus regular smaller team events throughout the year.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Top-notch Equipment: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">State-of-the-art technical equipment (your own MacBook, full access to Personio, Google Workspace, and the tools you need to do your job properly).</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Generous Discounts: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Employee discounts for you and your loved ones on all Holzkern products.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Office Perks: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Fresh fruit, coffee, tea, and milk (including vegan and lactose-free options) at the office to keep you energized.</span></li><li style=\"list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;margin-left:-2pt;\"><span style=\"background-color:transparent;font-weight:700;font-style:normal;text-decoration:none;\">Lunch Subsidy: </span><span style=\"background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">Healthy and balanced meals from Schrankerl are available — and Holzkern covers 20% of the cost of each meal.</span></li></ul>"
    },
    {
      "name": "Hard Facts",
      "value": "<ul style=\"border:0px solid;font-family:Inter, '-apple-system', 'system-ui', 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';margin:8px 0px;padding:0px 0px 0px 24px;font-size:14px;font-style:normal;font-weight:400;text-transform:none;color:rgb(31,31,31);background-color:rgb(255,255,255);\"><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><span style=\"border:0px solid;margin:0px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">Start</strong><strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">:</strong> as soon as possible</span></li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-style:normal;text-decoration:none;\"><span style=\"border:0px solid;margin:0px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">Hours per week:</strong> 38,5 weekly working hours</span></li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><span style=\"border:0px solid;margin:0px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">Workplace:</strong> Holzkern HQ in Vienna</span></li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><span style=\"border:0px solid;margin:0px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\"><strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">Salary: </strong>The salary for this position starts at € 2.</span><span style=\"border:0px solid;margin:0px;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;\">362,- per month. We are happy to offer more for the right fit.</span></li></ul><span style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;font-size:14px;font-style:normal;font-weight:400;text-transform:none;margin:0px;color:rgb(31,31,31);background-color:rgb(255,255,255);\">Do you want to take on responsibility and grow together with our company? Then send us your application including your <strong style=\"border:0px solid;font-family:inherit;font-weight:600;margin:0px;\">CV,</strong> show us why you are the right person for this job.</span>"
    }
  ],
  "occupationCategory": "human_resources",
  "recruitingCategory": "Festanstellung"
}