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Home › Companies › 6bc408f7 Cc0c 42ea 957e Df1fbcdca0f8 19000101 000001 › Operations Administrator

Operations Administrator

6bc408f7 Cc0c 42ea 957e Df1fbcdca0f8 19000101 000001 · Chattanooga, TN, US, Chattanooga, TN · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company6bc408f7 Cc0c 42ea 957e Df1fbcdca0f8 19000101 000001
TitleOperations Administrator
Normalized title-
Department / team-
LocationChattanooga, TN, United States
Work model-
Employment type-
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-15 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 6bc408f7 Cc0c 42ea 957e Df1fbcdca0f8 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Chattanooga.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company6bc408f7 Cc0c 42ea 957e Df1fbcdca0f8 19000101 000001
Source468be928-58ef-4295-a539-8928e2500c23
ATS providerADP Workforce Now Recruiting

Description

Hoffman Mechanical Solutions Job Title: Operations Administrator | Department: Service Operations | Classification: Full-Time | FLSA Status: Non-Exempt | Reports To: Area Manager POSITION SUMMARY The Operations Administrator at Hoffman Mechanical Solutions serves as a central link between the office, field technicians, scheduling coordinators, and commercial and industrial customers. This role is responsible for managing active service jobs from initiation through close-out, ensuring all field activity, documentation, and labor records are accurate, timely, and complete. The position supports a high-functioning service operation by keeping work moving, protecting revenue integrity, and helping every customer feel like a top priority. ROLE FOCUS This position is built around day-to-day service operations oversight. The Operations Administrator monitors work in progress, identifies gaps in job documentation, and works closely with field staff and coordinators to ensure labor entries, service notes, and required paperwork are completed each day. The role plays a direct part in maintaining organized job records and supporting the smooth, professional delivery of service to Hoffman’s commercial and industrial customer base. CORE RESPONSIBILITIES Monitor and manage work in progress to ensure open jobs are actively progressing, properly updated, and closed in a timely manner. Partner with the service coordinator and dispatcher to support technician scheduling and daily workflow planning. Review and approve technician timesheets for accuracy, completeness, and alignment with work performed. Review job documentation including service tickets, field notes, and supporting paperwork for active and recently completed jobs. Verify that all field work is entered into the system accurately and on a daily basis. Follow up on missing information, incomplete documentation, or delayed job activity to keep service operations running without interruption. Ensure job records are maintained in a state that supports accurate billing, management reporting, and customer visibility. Serve as an internal point of contact for field technicians needing administrative support or documentation assistance. Support communication between the office and field to resolve scheduling, documentation, or job status questions quickly. Uphold a customer-first service environment where responsiveness and professional follow- through are the standard on every job. QUALIFICATIONS Required 2+ years of experience in a service coordination, office operations, or administrative support role. Strong organizational skills with the ability to manage multiple open jobs and shifting priorities simultaneously. High attention to detail in reviewing documentation, timesheets, and data entry. Clear and professional verbal and written communication skills. Proficiency with office software and service management or field service platforms. Ability to work effectively in a fast-paced environment with a team-oriented attitude. Preferred Experience supporting HVAC, mechanical, or field service operations. Familiarity with commercial and industrial service environments. Experience using service dispatch or work order management software. WORK ENVIRONMENT This is an office-based position operating within Hoffman Mechanical Solutions’ service department. The role requires consistent daily availability during standard business hours and may occasionally involve extended hours during high-volume service periods. Regular interaction with field technicians, service coordinators, and management is an integral part of the position. PHYSICAL DEMAND REQUIREMENTS This is a primarily office-based role. The employee is regularly required to sit for extended periods, use a computer, and communicate by phone and in writing. Occasional movement within the office is required. The employee must be able to remain focused and productive during standard business hours and manage multiple tasks simultaneously in a fast-paced administrative environment. Activity Activity Activity Sitting: Constantly Standing: Occasionally Walking: Occasionally Handling/Fingering: Frequently Reaching Outward: Occasionally Stooping/Bending: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Pushing/Pulling 10 lbs. or less: Occasionally Driving: Occasionally CUSTOMER COMMITMENT Hoffman Mechanical Solutions serves commercial and industrial customers who rely on responsive, professional, and well-coordinated service. The Operations Administrator is expected to reflect that standard in every interaction. Keeping jobs organized, schedules aligned, and documentation complete is not just an administrative function — it is a direct contribution to the customer experience and the company’s reputation for reliable service delivery.

Full job record

Job ID2e195062e14025566b22fcb31ed920b02b234fbc
Org ID5199f271-5525-43b7-8293-420423cb7814
Source ID468be928-58ef-4295-a539-8928e2500c23
Board ID468be928-58ef-4295-a539-8928e2500c23
Provideradp_workforcenow
Provider Job Key561993
TitleOperations Administrator
Normalized Title—
Statusactive
Activeyes
Location TextChattanooga, TN, US, Chattanooga, TN
Department—
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Employment Type—
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Remote Policy—
CountryUnited States
RegionTN
CityChattanooga
Salary Raw—
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6bc408f7-cc0c-42ea-957e-df1fbcdca0f8&ccId=19000101_000001&lang=en_US&type=JS&jobId=561993&jwId=9201453122047_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6bc408f7-cc0c-42ea-957e-df1fbcdca0f8&ccId=19000101_000001&lang=en_US&type=JS&jobId=561993&jwId=9201453122047_1
First Seen At2026-05-31 18:29:06Z
Last Seen At2026-06-06 12:48:56Z
Last Checked At2026-06-06 12:48:56Z
Last Changed At2026-06-06 12:48:56Z
Inactive At—
Source Posted At2026-05-15 13:06:00Z
Source Updated At—
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    "requisitionDescription": "<p style=\"text-align: justify;\"><strong><span style=\"font-size: 16px;\">Hoffman Mechanical Solutions</span></strong></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong><span style='font-family: \"times new roman\", serif; font-size: 16px;' data-pasted=\"true\"><span style='font-family: \"times new roman\", serif; font-size: 16px;' data-pasted=\"true\"><strong>Job Title:</strong>&nbsp;</span></span></strong><span style='font-family: \"times new roman\", serif; font-size: 16px;' data-pasted=\"true\"><span style='font-family: \"times new roman\", serif; font-size: 16px;' data-pasted=\"true\">Operations Administrator</span></span><strong><span style='font-family: \"times new roman\", serif; font-size: 16px;' data-pasted=\"true\"> | </span>Department:&nbsp;</strong>Service Operations | <strong>Classification:&nbsp;</strong>Full-Time | <strong>FLSA Status:&nbsp;</strong>Non-Exempt | <strong>Reports To:&nbsp;</strong>Area<strong>&nbsp;</strong>Manager</span></p><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>POSITION SUMMARY&nbsp;</span></h1><p style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>The Operations Administrator at Hoffman Mechanical Solutions serves as a central link between the office, field technicians, scheduling coordinators, and commercial and industrial customers. This role is responsible for managing active service jobs from initiation through close-out, ensuring all field activity, documentation, and labor records are accurate, timely, and complete. The position supports a high-functioning service operation by keeping work moving, protecting revenue integrity, and helping every customer feel like a top priority.</span></p><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>ROLE FOCUS&nbsp;</span></h1><p style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>This position is built around day-to-day service operations oversight. The Operations Administrator monitors work in progress, identifies gaps in job documentation, and works closely with field staff and coordinators to ensure labor entries, service notes, and required paperwork are completed each day. The role plays a direct part in maintaining organized job records and supporting the smooth, professional delivery of service to Hoffman&rsquo;s commercial and industrial customer base.</span></p><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>CORE RESPONSIBILITIES&nbsp;</span></h1><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Monitor and manage work in progress to ensure open jobs are actively progressing, properly updated, and closed in a timely manner.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Partner with the service coordinator and dispatcher to support technician scheduling and daily workflow planning.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review and approve technician timesheets for accuracy, completeness, and alignment with work performed.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review job documentation including service tickets, field notes, and supporting paperwork for active and recently completed jobs.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Verify that all field work is entered into the system accurately and on a daily basis.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Follow up on missing information, incomplete documentation, or delayed job activity to keep service operations running without interruption.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Ensure job records are maintained in a state that supports accurate billing, management reporting, and customer visibility.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Serve as an internal point of contact for field technicians needing administrative support or documentation assistance.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Support communication between the office and field to resolve scheduling, documentation, or job status questions quickly.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Uphold a customer-first service environment where responsiveness and professional follow- through are the standard on every job.</li></ul><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>QUALIFICATIONS&nbsp;</span></h1><h2 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Required</span></h2><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>2+ years of experience in a service coordination, office operations, or administrative support role.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Strong organizational skills with the ability to manage multiple open jobs and shifting priorities simultaneously.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>High attention to detail in reviewing documentation, timesheets, and data entry.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Clear and professional verbal and written communication skills.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Proficiency with office software and service management or field service platforms.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Ability to work effectively in a fast-paced environment with a team-oriented attitude.</li></ul><h2 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Preferred</span></h2><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Experience supporting HVAC, mechanical, or field service operations.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Familiarity with commercial and industrial service environments.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Experience using service dispatch or work order management software.</li></ul><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>WORK ENVIRONMENT</span></h1><p style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>This is an office-based position operating within Hoffman Mechanical Solutions&rsquo; service department. The role requires consistent daily availability during standard business hours and may occasionally involve extended hours during high-volume service periods. Regular interaction with field technicians, service coordinators, and management is an integral part of the position.</span></p><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>PHYSICAL DEMAND REQUIREMENTS&nbsp;</span></h1><p style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>This is a primarily office-based role. The employee is regularly required to sit for extended periods, use a computer, and communicate by phone and in writing. Occasional movement within the office is required. The employee must be able to remain focused and productive during standard business hours and manage multiple tasks simultaneously in a fast-paced administrative environment.</span></p><p style=\"margin-left:0in;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'><br></span></p><table border=\"1\" cellspacing=\"0\" cellpadding=\"0\" style=\"margin-left: 0.1in;\"><tbody><tr><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:62.3pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong>Activity</strong></span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:62.3pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong>Activity</strong></span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:62.3pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong>Activity</strong></span></p></td></tr><tr><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Sitting: Constantly</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Standing: Occasionally</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Walking: Occasionally</span></p></td></tr><tr><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Handling/Fingering: Frequently</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Reaching Outward: Occasionally</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Stooping/Bending: Occasionally</span></p></td></tr><tr><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Lifting/Carrying 10 lbs. or less: Occasionally</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Pushing/Pulling 10 lbs. or less: Occasionally</span></p></td><td valign=\"top\" style=\"width: 216px;\"><p style=\"margin-left:5.95pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Driving: Occasionally</span></p></td></tr></tbody></table><p style=\"margin-left:0in;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'><br></span></p><h1 style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>CUSTOMER COMMITMENT</span></h1><p style=\"margin-left:6.7pt;\"><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Hoffman Mechanical Solutions serves commercial and industrial customers who rely on responsive, professional, and well-coordinated service. The Operations Administrator is expected to reflect that standard in every interaction. Keeping jobs organized, schedules aligned, and documentation complete is not just an administrative function &mdash; it is a direct contribution to the customer experience and the company&rsquo;s reputation for reliable service delivery.</span></p><p style=\"margin-left:0in;\"><br></p>\n",
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