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HomeCompaniesD7F504425CEA707B37DB99B314B4EBC1Construction Administrative Coordinator

Construction Administrative Coordinator

D7F504425CEA707B37DB99B314B4EBC1 · Fairfield Home Office - FAIRFIELD, NJ 07004; 100 PASSAIC AVE STE 240, FAIRFIELD, NJ, 7004, USA · Remote · Active · $65,000–$85,000 / year · Paycom ATS

Job facts

FieldValue
CompanyD7F504425CEA707B37DB99B314B4EBC1
TitleConstruction Administrative Coordinator
Normalized title-
Department / team-
LocationFAIRFIELD, NJ, United States
Work modelRemote / Remote
Employment typeFull Time
Salary$65,000–$85,000 / year
Statusactive
ATS providerPaycom ATS
Posted / first seen2026-05-27 / 2026-05-31
Changed / last seen2026-05-31 / 2026-06-06

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Linked records

CompanyD7F504425CEA707B37DB99B314B4EBC1
Source9526d112-9f2d-41f1-bf89-fdb7d3bada1e
ATS providerPaycom ATS

Description

Description Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office. The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations. Essential Duties and Responsibilities include the following: Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance. Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis. Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures. Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed. Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment. Maintain organized digital and hard copy project documentation as required by project teams. Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management. Provide overall administrative support to the construction team. Other duties and projects as assigned. Competencies: To perform the job successfully, an individual should demonstrate the following competencies Strong verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to prioritize and meet deadlines. Strong analytical, mathematical, and problem-solving skills. Ability to act with integrity, professionalism, and confidentiality. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required. 3+ years experience in the construction industry is required Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel) Experience with Procore and Timberline (Sage) or similar construction software Ability to communicate professionally via emails and phone calls Coordinate multiple projects simultaneously with attention to detail and accuracy Strong organizational and time management skills Language Skills Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees. Mathematical Skills Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner. Certificates, Licenses, Registrations None required. Physical Demands Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organizations facilities. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy. Work Week Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Full job record

Job ID2e178b57ec56e298bdae11f93ac0bb1eef5eeab6
Org ID65068dc9-1a3b-4669-8ef6-e29d83328932
Source ID9526d112-9f2d-41f1-bf89-fdb7d3bada1e
Board ID9526d112-9f2d-41f1-bf89-fdb7d3bada1e
Providerpaycom
Provider Job Key183681
TitleConstruction Administrative Coordinator
Normalized Title
Statusactive
Activeyes
Location TextFairfield Home Office - FAIRFIELD, NJ 07004; 100 PASSAIC AVE STE 240, FAIRFIELD, NJ, 7004, USA
Department
Team
Employment Typefull_time
Workplace Typeremote
Remote Policyremote
CountryUnited States
RegionNJ
CityFAIRFIELD
Salary Raw$65,000.00 - $85,000.00 Salary/year
Salary Min65,000
Salary Max85,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=183681&clientkey=D7F504425CEA707B37DB99B314B4EBC1
Apply URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=183681&clientkey=D7F504425CEA707B37DB99B314B4EBC1
First Seen At2026-05-31 19:06:09Z
Last Seen At2026-06-06 09:56:26Z
Last Checked At2026-06-06 09:56:26Z
Last Changed At2026-05-31 19:06:09Z
Inactive At
Source Posted At2026-05-27 00:00:00Z
Source Updated At
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=D7F504425CEA707B37DB99B314B4EBC1/date=2026-06-06/2026-06-06T09-56-25-189Z-af6d2e93154f438c8d3648ee7d90f1aa9cddeb9d0ee86cebde86efe8b171eb78.json
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    "qualifications": "<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Qualifications:  </strong>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Education and/or Experience </strong>      </span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">3+ years experience in the construction industry is required</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel) </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Experience with Procore and Timberline (Sage) or similar construction software</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to communicate professionally via emails and phone calls</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate multiple projects simultaneously with attention to detail and accuracy</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Strong organizational and time management skills</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Language Skills</strong>                                                                                                                                                                  </span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Mathematical Skills </strong>         </span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.</span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Reasoning Ability </strong>         </span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.</span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Certificates, Licenses, Registrations</strong></span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">None required.</span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Physical Demands </strong></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prolonged periods of sitting at a desk and working on a computer.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Must be able to lift 15 pounds at times.  </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Must be able to access and navigate each department at the organizations facilities. </span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Work Environment </strong></span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></span></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.</span></span></span></p>\r\n\r\n<h4 style=\"margin-left:0in;margin-right:0in;\"><strong><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Work Week</span></span></span></strong></h4>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.</span></span></span></p>",
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    "legalRevisionDate": {
      "date": "2025-04-28T15:25:32.000Z",
      "timezone": "America/Chicago",
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    "qualificationsTitle": "Qualifications",
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    "jobId": 183681,
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    "jobTitle": "Construction Administrative  Coordinator",
    "postedOn": "",
    "locations": "Fairfield Home Office - FAIRFIELD, NJ 07004",
    "remoteType": "",
    "description": "Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work int...",
    "positionType": "Full Time"
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