Administrative Assistant

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    "jobTitle": "Administrative Assistant",
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    "description": "<p><span style=\"font-family:Aptos,sans-serif\"><strong>Administrative Assistant</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>SEIU Local 2015</strong></span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>About SEIU Local 2015</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">SEIU Local 2015 is the largest union of long-term care workers in California, representing more than half a million home care, skilled nursing facility, and assisted living center workers across the state. Our members are united in their commitment to caring for California&rsquo;s older adults and people with disabilities while building power for workers and their communities.</span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">Our mission is to unleash the collective power of long-term care workers, their families, and their communities to drive lasting economic and social justice. We are committed to building an anti-racist organization grounded in equity, justice, and cross-difference solidarity.</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>About the Role</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">SEIU Local 2015 is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support regional or departmental operations across the organization. This position reports to a Regional Director or Department Leader and plays a critical role in ensuring efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership.</span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">The Administrative Assistant serves as a key operational partner, supporting day-to-day administrative functions, maintaining tracking systems, coordinating logistics, and ensuring compliance with organizational processes. This role requires strong organizational discipline, adaptability, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</span></p>\n\n<p>This position will be based in the Sacramento office until the Stockton office is established. Upon opening, the role will transition to a hybrid schedule of three (3) days per week in Stockton and two (2) days per week in Sacramento.</p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Key Responsibilities</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Administrative &amp; Operational Support</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; Provide comprehensive administrative support to assigned departments and leadership<br />\n&bull; Manage calendars, schedule meetings, and coordinate travel arrangements<br />\n&bull; Prepare agendas, meeting materials, and take and distribute meeting minutes<br />\n&bull; Draft and edit correspondence including emails, reports, forms, and announcements<br />\n&bull; Maintain organized filing systems (electronic and hard copy)</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Data Management &amp; Tracking</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; Create, update, and maintain spreadsheets and databases to track departmental activities<br />\n&bull; Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities<br />\n&bull; Ensure accuracy and integrity of data entry, reporting, and documentation<br />\n&bull; Maintain activity reports, attendance records, and expense tracking</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Member &amp; Staff Support</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions<br />\n&bull; Process requests, escalate issues as appropriate, and ensure timely follow-up<br />\n&bull; Provide administrative support for regional and department-wide initiatives</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Coordination &amp; Event Support</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; Coordinate logistics for meetings, trainings, and regional or organization-wide events<br />\n&bull; Support room setup, materials preparation, and follow-up actions<br />\n&bull; Assist with inventory tracking and ordering of office supplies</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Compliance &amp; Administrative Operations</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; Ensure adherence to administrative processes, timelines, and documentation standards<br />\n&bull; Support processing of required communications such as Beck Notices<br />\n&bull; Maintain confidentiality and handle sensitive information with discretion<br />\n&bull; Support special projects and additional assignments as needed</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n",
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Our members are united in their commitment to caring for California&rsquo;s older adults and people with disabilities while building power for workers and their communities.\\n\\nOur mission is to unleash the collective power of long-term care workers, their families, and their communities to drive lasting economic and social justice. We are committed to building an anti-racist organization grounded in equity, justice, and cross-difference solidarity.\\n\\n\\n\\n\\nAbout the Role\\n\\nSEIU Local 2015 is seeking a highly organized and detail-oriented Administrative Assistant to support regional or departmental operations across the organization. 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We value diversity and are committed to building an inclusive, equitable, and accessible workplace. Employment decisions are made without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.\\n\\n\\n\\n\\nDon&rsquo;t Meet Every Qualification?\\n\\nPlease apply anyway. Research shows that women, LGBTQ+ individuals, and people of color are less likely to apply unless they meet every requirement. If you are excited about this role and aligned with our mission, we encourage you to submit an application.\\n\\n\\n\\n\",\"responsibilities\":\"Administrative Assistant\\n\\nSEIU Local 2015\\n\\n\\n\\n\\nAbout SEIU Local 2015\\n\\nSEIU Local 2015 is the largest union of long-term care workers in California, representing more than half a million home care, skilled nursing facility, and assisted living center workers across the state. 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2&ndash;3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment\\n&bull; Experience supporting multiple teams, managers, or departments in a fast-paced setting\\n&bull; Demonstrated experience with data entry, reporting, and maintaining tracking systems\\n&bull; Strong experience preparing professional correspondence and administrative materials\\n&bull; Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)\\n&bull; Ability to type at least 45 words per minute\\n&bull; Strong organizational and time management skills\\n&bull; Ability to multitask, prioritize, and meet deadlines under pressure\\n&bull; Experience working with diverse teams and stakeholders\\n&bull; Bilingual skills highly desirable\\n&bull; Experience in a union or mission-driven organization preferred\\n\\n\\n\\n\\nCore Competencies\\n\\nThe ideal Administrative Assistant will demonstrate:\\n\\n&bull; Organizational Excellence &ndash; Strong ability to manage multiple priorities, deadlines, and workflows with accuracy\\n&bull; Attention to Detail &ndash; Maintains high standards for data accuracy, documentation, and administrative processes\\n&bull; Communication Skills &ndash; Clear, professional, and respectful communication across diverse audiences\\n&bull; Customer Service Orientation &ndash; Provides responsive, solutions-focused support to staff and members\\n&bull; Accountability &amp; Reliability &ndash; Consistently follows through on tasks, deadlines, and commitments\\n&bull; Adaptability &ndash; Thrives in a dynamic, fast-paced environment with shifting priorities\\n&bull; Confidentiality &amp; Professional Judgment &ndash; Handles sensitive information with discretion and integrity\\n&bull; Team Collaboration &ndash; Works effectively across departments and supports shared organizational goals\\n\\n\\n\\n\\nWork Environment &amp; Travel Requirements\\n\\nThis position operates in a fast-paced, mission-driven environment where work schedules may occasionally extend beyond standard business hours, including evenings or weekends, to support organizational priorities.\\n\\nSome limited travel may be required.\\n\\nPhysical requirements include extended periods of sitting, typing, and working at a computer, as well as the ability to lift up to 20 pounds.\\n\\n\\n\\n\\nEqual Opportunity Employer\\n\\nSEIU Local 2015 is an equal opportunity employer. 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    "qualifications": "<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Qualifications</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; <strong>2&ndash;3 years of administrative assistant or related experience</strong> in a corporate, nonprofit, union, or public-sector environment<br />\n&bull; Experience supporting multiple teams, managers, or departments in a fast-paced setting<br />\n&bull; Demonstrated experience with data entry, reporting, and maintaining tracking systems<br />\n&bull; Strong experience preparing professional correspondence and administrative materials<br />\n&bull; Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)<br />\n&bull; Ability to type at least 45 words per minute<br />\n&bull; Strong organizational and time management skills<br />\n&bull; Ability to multitask, prioritize, and meet deadlines under pressure<br />\n&bull; Experience working with diverse teams and stakeholders<br />\n&bull; Bilingual skills highly desirable<br />\n&bull; Experience in a union or mission-driven organization preferred</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Core Competencies</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">The ideal Administrative Assistant will demonstrate:</span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">&bull; <strong>Organizational Excellence</strong> &ndash; Strong ability to manage multiple priorities, deadlines, and workflows with accuracy<br />\n&bull; <strong>Attention to Detail</strong> &ndash; Maintains high standards for data accuracy, documentation, and administrative processes<br />\n&bull; <strong>Communication Skills</strong> &ndash; Clear, professional, and respectful communication across diverse audiences<br />\n&bull; <strong>Customer Service Orientation</strong> &ndash; Provides responsive, solutions-focused support to staff and members<br />\n&bull; <strong>Accountability &amp; Reliability</strong> &ndash; Consistently follows through on tasks, deadlines, and commitments<br />\n&bull; <strong>Adaptability</strong> &ndash; Thrives in a dynamic, fast-paced environment with shifting priorities<br />\n&bull; <strong>Confidentiality &amp; Professional Judgment</strong> &ndash; Handles sensitive information with discretion and integrity<br />\n&bull; <strong>Team Collaboration</strong> &ndash; Works effectively across departments and supports shared organizational goals</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Work Environment &amp; Travel Requirements</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">This position operates in a fast-paced, mission-driven environment where work schedules may occasionally extend beyond standard business hours, including evenings or weekends, to support organizational priorities.</span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">Some limited travel may be required.</span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">Physical requirements include extended periods of sitting, typing, and working at a computer, as well as the ability to lift up to 20 pounds.</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Equal Opportunity Employer</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">SEIU Local 2015 is an equal opportunity employer. We value diversity and are committed to building an inclusive, equitable, and accessible workplace. Employment decisions are made without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Don&rsquo;t Meet Every Qualification?</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">Please apply anyway. Research shows that women, LGBTQ+ individuals, and people of color are less likely to apply unless they meet every requirement. If you are excited about this role and aligned with our mission, we encourage you to submit an application.</span></p>\n\n<div style=\"margin-bottom:11px; text-align:center\">\n<hr /></div>\n",
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