Accounts Payable Coordinator I

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    "description_html": "<p>The Accounts Payable (AP) Coordinator I is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Process vendor invoices and ensure accuracy in coding, approvals, and payments</li><li>Review and respond to vendor statements and payment requests</li><li>Prepare weekly payment runs including checks, ACH, and wire transfers</li><li>Process employee expense reimbursements in accordance with company policy</li><li>Assist to research and resolve problem variances</li><li>Variances are discrepancies between the amount billed and the amount expensed&nbsp;</li><li>Work with internal departments to resolve discrepancies and obtain approvals</li><li>Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices&nbsp;</li><li>Assist with monthly AP close activities including accruals, reconciliations, and variance analysis&nbsp;</li><li>Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)</li><li>Prepare and provide reports and updates on AP activities to management as required</li><li>Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism&nbsp;</li><li>Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)</li><li>Other duties as assigned</li></ul>",
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      "datePosted": "2026-06-17T13:15:11-05:00",
      "description": "<p>Description</p><p>The Accounts Payable (AP) Coordinator I is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration.</p><p><br/></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Process vendor invoices and ensure accuracy in coding, approvals, and payments</li><li>Review and respond to vendor statements and payment requests</li><li>Prepare weekly payment runs including checks, ACH, and wire transfers</li><li>Process employee expense reimbursements in accordance with company policy</li><li>Assist to research and resolve problem variances</li><li>Variances are discrepancies between the amount billed and the amount expensed </li><li>Work with internal departments to resolve discrepancies and obtain approvals</li><li>Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices </li><li>Assist with monthly AP close activities including accruals, reconciliations, and variance analysis </li><li>Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)</li><li>Prepare and provide reports and updates on AP activities to management as required</li><li>Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism </li><li>Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)</li><li>Other duties as assigned</li></ul><p>Requirements</p><p><strong>Qualifications & Skill Requirements</strong></p><ul><li>Highschool diploma or equivalent required, further education or training a plus</li><li>2+ years of accounts payable or related office/accounting experience preferred </li><li>Strong data entry skills with high attention to detail and accuracy</li><li>Ability to manage high volumes of work while meeting deadlines</li><li>Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus</li></ul><p><strong>Key Competencies</strong></p><ul><li>Customer service orientation when working with vendors and colleagues</li><li>Accuracy and attention to detail</li><li>Strong organizational and time management skills</li><li>Analytical thinking and problem-solving ability</li><li>Team-oriented with a positive and professional attitude</li><li>Desire and drive to learn and grow</li><li>Understanding and responsive to situations that require a sense of urgency</li><li>Consistent in follow-up and follow-through</li><li>Credible with a high level of personal integrity</li><li>Loyal and dedicated to the success of colleagues and team members</li><li>Optimistic toward all activities, able to transmit this optimism to others</li><li>Adaptive to ICAT’s core values </li></ul><p><strong>Supervisory Responsibilities:</strong> No</p><p><strong>Travel Requirement:</strong> No</p><p><strong>Hourly Rate Range: </strong>$20.76 - $24.42</p>",
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