Senior Executive - Administration - Container Freight Station - Nhava Sheva

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The role also supports statutory and safety requirements and contributes to cost-effective, secure, and efficient workplace practices.</span></p></td></tr><tr style=\"height: 63.7pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1.5pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) windowtext windowtext; height: 63.7pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"line-height: normal; margin: 0cm 0cm 0cm 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Key responsibilities</span>&nbsp;</span></p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1.5pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 63.7pt; padding: 2.85pt; width: 333.1pt;\"><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Manage end-to-end administrative operations, including facility management, vendor coordination, and employee support services.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Act as the custodian for CLMS (Contract Labour Management System), ensuring adherence to statutory requirements and overall vendor compliance.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Oversee vendor management processes, including onboarding, documentation, compliance tracking, and coordination for smooth service delivery.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Serve as the custodian of the attendance management system for DPW employees, ensuring accuracy, regular monitoring, and timely closure.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Support IR-related activities, including coordination and assistance during union discussions and negotiations.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Manage procurement-related activities, including raising Purchase Requisitions (PRs) and ensuring timely processing of Goods Receipt Notes (GRNs) for all vendors.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Prepare and maintain monthly provision data with accuracy and adherence to timelines.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Coordinate employee lifecycle support activities related to administration and ensure smooth day-to-day operations.&nbsp;</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Ensure compliance with company policies, statutory regulations, and internal audit requirements across all administrative processes.</span></li></ul></td></tr><tr style=\"height: 14.3pt;\"><td colspan=\"2\" width=\"699\" valign=\"top\" style=\"background-color: rgb(54, 95, 145); border-width: medium 1.5pt 1.5pt; border-style: none solid double; border-color: currentcolor windowtext rgb(165, 165, 165); height: 14.3pt; padding: 2.85pt; width: 524.5pt;\"><p style=\"line-height: normal; margin: 0cm 0cm 0cm 13.2pt; text-align: center; vertical-align: baseline;\"><span style=\"color: white; font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\"><strong>QUALIFICATIONS &amp; COMPETENCIES</strong></span></span></p></td></tr><tr style=\"height: 15pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) rgb(166, 166, 166) windowtext; height: 15pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"margin: 0cm 7.9pt 8pt 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Skills and Competencies</span></span></p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext rgb(166, 166, 166) currentcolor; height: 15pt; padding: 2.85pt; width: 333.1pt;\"><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Strong knowledge of facility and office administration.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Excellent communication and negotiation skills.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Vendor management and cost optimization.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Proficiency in MS Office, especially Excel and Outlook.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Time management and problem-solving abilities.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Awareness of statutory and compliance regulations.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Team coordination and leadership skills.</span></li></ul><p style=\"background-color: white; text-align: justify; vertical-align: baseline;\">&nbsp;</p></td></tr><tr style=\"height: 15pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) rgb(166, 166, 166) windowtext; height: 15pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"margin: 0cm 7.9pt 8pt 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Stakeholder Interaction</span></span></p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext rgb(166, 166, 166) currentcolor; height: 15pt; padding: 2.85pt; width: 333.1pt;\"><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Internal: HR, Finance, Operations, Security Team, Management.</span></li><li><p><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">External: Vendors, Contractors, Service Providers, Local Authorities.</span></p><p>&nbsp;</p></li></ul></td></tr><tr style=\"height: 18.8pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) rgb(166, 166, 166) windowtext; height: 18.8pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"background-color: white; margin: 0cm 7.9pt 8pt 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"color: black; font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Educational Qualification (min)</span></span></p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext rgb(166, 166, 166) currentcolor; height: 18.8pt; padding: 2.85pt; width: 333.1pt;\"><p style=\"background-color: white; text-align: justify; vertical-align: baseline;\"><span style=\"color: black; font-family: &quot;Pilat Light&quot;, sans-serif;\">Bachelor’s degree in business administration / management / commerce or related field.</span></p></td></tr><tr style=\"height: 14.85pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) rgb(166, 166, 166) windowtext; height: 14.85pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"background-color: white; margin: 0cm 7.9pt 8pt 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"color: black; font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Preferred Certifications if any</span></span></p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext rgb(166, 166, 166) currentcolor; height: 14.85pt; padding: 2.85pt; width: 333.1pt;\"><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Diploma in Facilities Management / Administration.</span></li><li><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\">Certification in Industrial Safety or Compliance (preferred).</span></li></ul><p style=\"background-color: white; margin-left: 3.35pt; text-align: justify; vertical-align: baseline;\">&nbsp;</p></td></tr><tr style=\"height: 34pt;\"><td width=\"255\" valign=\"top\" style=\"border-width: medium 1pt 1.5pt 1.5pt; border-style: none solid solid; border-color: currentcolor rgb(166, 166, 166) windowtext windowtext; height: 34pt; padding: 2.85pt; width: 191.4pt;\"><p style=\"margin: 0cm 7.9pt 8pt 13.2pt; text-align: justify; vertical-align: baseline;\"><span style=\"font-family: &quot;Pilat Light&quot;, sans-serif;\"><span lang=\"EN-US\">Range/ Min no of years - of overall Experience required&nbsp;</span></span></p><p style=\"margin: 0cm 7.9pt 0.0001pt 13.2pt; text-align: justify; vertical-align: baseline;\">&nbsp;</p></td><td width=\"444\" valign=\"top\" style=\"border-width: medium 1.5pt 1.5pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 34pt; padding: 2.85pt; width: 333.1pt;\"><p style=\"background-color: white; margin-left: 3.35pt; text-align: justify; vertical-align: baseline;\"><span style=\"color: black; font-family: &quot;Pilat Light&quot;, sans-serif;\">Minimum 3–5 years of experience in administration or facilities management, preferably in logistics or CFS/warehouse environment.</span></p></td></tr></tbody></table></figure><p style=\"vertical-align: baseline;\"><i><span style=\"font-size: 14pt; line-height: 107%; text-decoration: none;\"><u>&nbsp;</u></span></i></p>",
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