Talent Acquisition and Recruitment Specialist

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    "requisitionDescription": "<div><p><strong>Summary/Objective&nbsp;</strong></p><p>The Talent Acquisition and Recruiting Specialist is responsible for supporting the full-cycle recruitment process within the ADP Recruitment Management system, ensuring seamless experience from job requisition through onboarding. This role partners closely with hiring managers and the Director of Human Resources to coordinate recruitment activities, source candidates, maintain compliance, and ensure all hiring steps are completed efficiently. The role requires high levels of attention to detail, organization, and the ability to support hiring teams across PST, CST and EST zones. Other duties as assigned to support our growing HR department will be required. This position reports to the Director of Human Resources. This is an onsite position located in our Orlando, FL office.</p><p style=\"line-height: 1;\"><strong>Duties/ Responsibilities&nbsp;</strong></p><p style=\"line-height: 1;\"><strong>&nbsp; &nbsp;Recruitment Operations (ADP Recruitment)&nbsp;</strong></p><p style=\"line-height: 1;\">&bull;Assist hiring managers with creating and submitting job requisitions in ADP Recruitment Management.</p><p style=\"line-height: 1;\">&bull;Review requisitions for accuracy, required approvals, and proper job descriptions before posting.</p><p style=\"line-height: 1;\">&bull;Post open positions internally and externally.</p><p style=\"line-height: 1;\">&bull;Source and recruit candidates using various methods such as passive sourcing and attending career fairs.</p><p style=\"line-height: 1;\">&bull;Timely closing of requisitions when filled.</p><p style=\"line-height: 1;\">&bull;Monitor job postings and update requisitions as needed.</p><p style=\"line-height: 1;\">&nbsp; <strong>Candidate Screening &amp; Selection</strong></p><p style=\"line-height: 1;\">&bull;Review resumes and applications within ADP Recruitment. Shortlist candidates for Hiring Managers.</p><p style=\"line-height: 1;\">&bull;Conduct any additional initial candidate screening requested by the Hiring Manager to ensure alignment with role requirements via phone screens, ADP messaging, emails etc.</p><p style=\"line-height: 1;\">&bull;Maintain all candidate records and status updates in the ADP system.</p><p style=\"line-height: 1;\">&bull;Coordinate with hiring managers to identify qualified candidates for interviews.</p><p style=\"line-height: 1;\"><strong>&nbsp; Interview Coordination</strong></p><p style=\"line-height: 1;\">&bull;Schedule and coordinate interviews with hiring managers and candidates directly.</p><p style=\"line-height: 1;\">&bull;Manage interview logistics including:</p><p style=\"line-height: 1; margin-left: 20px;\">Calendar coordination</p><p style=\"line-height: 1; margin-left: 20px;\">Virtual meeting links</p><p style=\"line-height: 1; margin-left: 20px;\">Interview confirmations and reminders</p><p style=\"line-height: 1; margin-left: 20px;\">Ensure a smooth interview process for the candidates and hiring teams</p><p data-pasted=\"true\" style=\"line-height: 1;\">&nbsp;<strong>&nbsp;Managing Offer Letters</strong></p><p style=\"line-height: 1;\">&bull; Prepare and generate offer letters in ADP based on approved compensation and hiring details with Hiring Managers.</p><p style=\"line-height: 1;\">&bull; Coordinate offer approvals and ensure timely delivery to candidates.</p><p style=\"line-height: 1;\">&bull; Track candidate acceptance and update hiring status within the system.</p><p data-pasted=\"true\" style=\"line-height: 1;\"><strong>&nbsp; Pre-Employment &amp; Background Screening</strong></p><p style=\"line-height: 1;\">&bull; Initiate and track background checks, employment verification, and other pre-employment screenings.</p><p style=\"line-height: 1;\">&bull; Ensure DOT has received/accessed their files as needed in a timely manner.</p><p style=\"line-height: 1;\">&bull; Ensure all required documentation is completed and cleared prior to onboarding.</p><p style=\"line-height: 1;\">&bull; Proactively communicate directly with candidates regarding outstanding requirements.</p><p data-pasted=\"true\" style=\"line-height: 1;\">&nbsp; <strong>Onboarding Support</strong></p><p style=\"line-height: 1;\">&bull; Ensure successful transition from recruitment to onboarding in ADP Workforce Now.</p><p style=\"line-height: 1;\">&bull; Confirm completion of:</p><p style=\"margin-left: 20px; line-height: 1;\">New hire paperwork</p><p style=\"margin-left: 20px; line-height: 1;\">Background checks</p><p style=\"margin-left: 20px; line-height: 1;\">Compliance documentation</p><p style=\"margin-left: 20px; line-height: 1;\">Training assignments</p><p style=\"margin-left: 20px; line-height: 1;\">Coordinate onboarding timelines with hiring Managers (no less than 3 days for start date from the time the</p><p style=\"margin-left: 20px; line-height: 1;\">offer is extended). As long as their onboarding is completed they can start working.</p><p data-pasted=\"true\" style=\"line-height: 1;\">&nbsp; <strong>Ongoing Employee Administration - HR Support</strong></p><p style=\"line-height: 1;\">&bull; Maintain accurate employee records within ADP.</p><p style=\"margin-left: 20px; line-height: 1;\">Emergency contact info added</p><p style=\"margin-left: 20px; line-height: 1;\">Address confirmation annually</p><p style=\"margin-left: 20px; line-height: 1;\">Personal Email and phone number on file is updated</p><p style=\"line-height: 1;\">&bull; Ensure documentation is completed and stored in Employee Documents and assigned accurately to relevant</p><p style=\"line-height: 1;\">categories.</p><p style=\"line-height: 1;\">&bull; Maintain recruitment records in ADP and ensure compliance with company and regulatory standards.</p><p style=\"line-height: 1;\">&bull; Send declination/rejection emails to all candidates who were not selected when the position has been closed.</p><p style=\"line-height: 1;\">&bull; Assist with recruitment reporting, hiring metrics, and tracking candidate pipelines.</p><p style=\"line-height: 1;\">&bull; Ensure confidentiality of candidate and employee information.</p><p style=\"line-height: 1;\">&bull; Responsible for assigning and tracking New hire and Employee Annual Compliance Trainings across the organization.</p><p style=\"line-height: 1;\">&bull; Responsible for providing new hires with their Job Description and State Specific Handbook at time of hire, tracking</p><p style=\"line-height: 1;\">and filing acknowledgement in ADP.</p><p style=\"line-height: 1;\">&bull; Year End EEO-1 and BLS Reporting. Ensuring ADP information is accurate and complete to file.</p><p data-pasted=\"true\"><strong>Experience and Education</strong></p><p>&bull;Experience using ADP WFN Recruitment or other ATS software.</p><p>&bull;Intermediate Excel reporting knowledge and skills within HRIS.</p><p>&bull;High volume recruiting experience in AV, logistics, sales and warehouse preferred.</p><p>&bull;Bachelor&rsquo;s degree in human resources, Business Administration or related field required.</p><p>&bull;At least 3-5 years of talent acquisition and recruitment preferred within AV, logistics, drivers and warehouse is a plus.</p><p>&bull;SHRM or HRCI certifications a plus.</p><p><strong>Additional Skills and Requirements</strong></p><p>&bull;Strong organizational and time management skills.</p><p>&bull;Excellent written and verbal communication.</p><p>&bull;Ability to manage multiple requisitions simultaneously.</p><p>&bull;High attention to detail and data accuracy.</p><p>&bull;Proficiency in HRIS and applicant tracking systems.</p><p>&bull;Ability to support recruitment operations across multiple time zones.</p><p>&bull;Flexible availability to coordinate interviews and hiring activities across all locations.</p><p>&bull;Ability to work in a fast-paced, deadline-driven environment.</p><p>&bull;On site role.</p><p>&bull;Occasional travel may be required.</p><p>&bull;Prolonged periods of sitting at a desk and working on a computer.</p><p>&bull;Must be able to support PST, CST, and EST time zones</p><p>&bull;This is a full-time, salary, exempt position. Business Hours of operation are Monday through Sunday, 8:30 a.m. to 6 p.m. which may require TA to be available outside of standard office hours.</p><p><strong>Other Duties</strong> Please note this job description does not contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p></div>\n",
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