Operations Coordinator

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    "description": "<p><span style=\"font-size: 14pt; font-weight: bold; text-decoration: underline\">Job Description</span></p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Operations Coordinator</span></p>\n<p><span style=\"font-size: 14pt\">Fresno (Hybrid)</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold; text-decoration: underline\">Job Announcement Information</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Location:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Fresno. Hybrid schedule.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><br><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Term:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Full-time; occasional evenings and weekends required</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><br><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Position Status:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Exempt</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><br><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Pay Range:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> $71,106 – $78,488 annual, commensurate with skills and experience</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><br><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Reports To:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Human Resources and Operations Director (Operations Department)</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Organizational Summary</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The mission of the California Immigrant Policy Center (CIPC) is to uphold the humanity of immigrant communities in California by transforming systems to achieve racial, social, and economic justice. CIPC is a non-partisan, non-profit statewide organization engaging in advocacy, organizing, and strategic communications to uplift immigrant communities. CIPC was founded in response to the 1996 passage of federal immigrant and welfare laws that profoundly affected immigrants. Today, CIPC advances inclusive policies that build a prosperous future for all Californians through policy analysis, advocacy, organizing, and communications.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Over the past 30 years, CIPC has led groundbreaking campaigns that have greatly expanded protections and access to publicly funded services for California’s low-income immigrant communities, including but not limited to the Safe and Responsible Driver Act, the TRUST and TRUTH Acts, the California Values Act, the Health for All campaign, California Earned Income Tax Credit (CalEITC), and One California—the largest state investment in immigration legal services in the country.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Operations Coordinator plays a central role in supporting the day-to-day administrative and operational functions that keep CIPC running smoothly and efficiently. This position sits within the Operations Department and works closely with staff across all teams to ensure that CIPC's offices, events, technology, and internal systems are well-managed and support the organization's mission-driven work.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Operations Coordinator is responsible for coordinating logistics for meetings, retreats, and organizational events; maintaining office environments in Fresno and Sacramento; managing vendor relationships and supply inventory; and providing critical administrative support to the HR and Operations Director. This role blends strong organizational skills, problem-solving, and a service-oriented approach, with a focus on creating a welcoming, functional, and efficient workplace for all staff.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position offers an opportunity to contribute to CIPC's organizational health and culture, ensuring that staff have the operational support they need to advance immigrant rights, racial justice, and economic justice across California.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position will be based in Fresno, California. Occasional travel throughout California is required.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Key Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with logistical support for staff meetings and retreats, and organizational special events, be they virtual, in-person, or a hybrid of the two. This includes venue bookings, food orders, travel arrangements, day-of set up and clean-up as needed</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collect quotes from vendors and present recommendations for CIPC events, regional convenings, fundraisers in Sacramento and Central Valley </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">In collaboration with the Operations team, coordinate staff travel, including accommodations and flights </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Help the Operations Manager to track and update event budgets, and support expense tracking and bill submissions</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain office equipment and furnishings, ensuring a generally clean and welcoming space for the Fresno and Sacramento offices </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Interface with property managers and security personnel for the Fresno and Sacramento offices </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Safety, earthquake, and fire monitor for the office. Work with Fresno and Sacramento building management to stay updated on available safety trainings for staff.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Handle office inventory and ordering of office and kitchen supplies for the Fresno and Sacramento offices </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Preparing workspace for incoming Fresno and Sacramento staff</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist staff with parking needs by managing relationships with parking vendor and other service providers </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage and distribute incoming and outgoing mail and packages</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain a clean and organized workspace; ensure the Fresno and Sacramento offices operate in a safe, organized, and efficient manner</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Implement office policies and procedures, and update policies as needed with the approval of the Executive Team</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist the HR and Operations Manager in ensuring  that CIPC abides by all OSHA requirements</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Track and maintain office tech inventory</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Work with external IT support to resolve computer and network problems, manage organizational phone system, staff email accounts, photocopier requests, and updates</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Process professional development requests </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support organizational culture and wellness initiatives</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Represent the CIPC at organizational functions and events</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Co-build a healthy team culture and work environment at CIPC</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support fundraising efforts led by the development team, including tracking, communication, and follow up with donors, sponsors, and organizational members in support of CIPC’s fundraising;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support Executive and development teams tracking deliverables and programmatic activities supported by grants and other giving. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Other responsibilities as assigned.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Qualifications</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Minimum of two years of experience in administrative, operations or finance work in a nonprofit organization required;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Experience maintaining effective working relationships across departments;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong verbal and written communication skills;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in various computer programs and online platforms (Gmail, Google Drive, Dropbox, Slack, etc.);</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to priorities, formats, procedures, details and quality;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong ethical sense to handle highly confidential HR, finance and development information is required;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent critical thinking and problem-solving skills, and superior attention to detail.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Occasional night/weekend hours and overnight travel within the state are required. Advance notice will be given;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to lift 20-30 pounds, sit and stand for extended periods is required.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Drive (Docs, Sheets, Presentations, etc.); and</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in non-English languages spoken by Latinx, Asian, Pacific Islander, African, Caribbean, and Middle Eastern communities is a plus.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Compensation and Benefits</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Salary Range:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">  $71,106 – $78,488 annual, commensurate with skills and experience</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">CIPC is a unionized workplace and is represented by Immigrant Advocates United–United Auto Workers. This position is in the bargaining unit.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">CIPC provides a comprehensive benefits package, including:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Paid medical, dental, vision, and life insurance (100% of employee premium; 75% for dependents)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">3% employer contribution to 401(k) retirement plan</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Commuter benefit or paid parking access</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monthly reimbursement for cell phone and internet usage</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">$1,500 annual professional development allowance</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">4-week paid sabbatical after 7 years of service</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Generous paid time off policy</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Up to 26 paid holidays annually (including summer and winter collective breaks)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Vacation accrual:</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Year 1: 10 days</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">After Year 1: 15 days</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">After Year 4: 20 days</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">6 personal days per year</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Application Information</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The position is open immediately until filled. Please submit a cover letter, resume, and a digital portfolio or work sample (links acceptable). Only shortlisted candidates will be contacted and asked to provide three professional references.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The California Immigrant Policy Center (CIPC) is an equal opportunity employer. People of color and individuals from diverse backgrounds are strongly encouraged to apply. CIPC does not discriminate on the basis of race, color, national origin, ethnic background, religion, sex, sexual orientation, age, or disability.</span></p>",
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