Academic Services Administrator

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    "ShortDescriptionStr": "An Academic Services Administrator is responsible for the administration of a specific academic program, project, service, or function to include academic program planning, implementation and evaluation. This job performs administrative functions directly related to academic instruction. The position performs various functions that are vital to the department's administrative services.",
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    "ExternalDescriptionStr": "<p><strong>Organizational Summary:</strong></p><p>The Department of English is one of the largest academic departments in the University. We offer three undergraduate degree programs, two Master's programs, an MFA program, and two PhD programs. Our First Year Composition program serves over 5,500 students per year. We run over 400 sections of courses each semester, employing 166 teaching staff (regular faculty, visiting faculty, adjuncts, and TA's). We generate more SCH than almost any other academic unit in the university. Our faculty members are active scholars and researchers; hold editorships of journals; sit on numerous department, college, university, and professional association committees and councils; and are committed teachers. The department sponsors an annual award ceremonies and brings in speakers at least monthly. The department, as a whole, is striving to achieve excellence and assist the university in meeting its goals.&nbsp;</p><p><strong>Position Summary:</strong></p><p>An Academic Services Administrator is responsible for the administration of a specific academic program, project, service, or function to include academic program planning, implementation and evaluation. This job performs administrative functions directly related to academic instruction. The position performs various functions that are vital to the department's administrative services.</p>",
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    "CorporateDescriptionStr": "<p><b>Working at USF</b></p>\n<p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.</p>\n<p><b>About USF&nbsp;</b></p>\n<p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at <a target=\"_blank\" rel=\"nofollow\">www.usf.edu</a>.</p>\n<p><b>Compliance and Federal Notices</b></p>\n<p><i>This position may be subject to a Level 1 or Level 2 criminal background check.</i></p>\n<p><u>Applicants have rights under Federal Employment Laws</u>:&nbsp;</p>\n<p><span>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. &nbsp;The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.</span></p>\n<p><a href=\"https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf\" target=\"_blank\" rel=\"nofollow\">Family and Medical Leave Act (FMLA)</a></p>\n<p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the <a href=\"https://www.usf.edu/hr/employment-resources/important-resources/ada-accommodations.aspx\" target=\"_blank\" rel=\"nofollow\">Central Human Resources ADA Accommodations</a>&nbsp;webpage for more information on requesting an accommodation during the application/interview process.</p>\n<p><b>Equal Employment Opportunity</b></p>\n<p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.&nbsp; The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.&nbsp; This job description does not constitute an employment contract.&nbsp;&nbsp;</p>",
    "ExternalPostedStartDate": "2026-06-18T15:07:03+00:00",
    "ExternalQualificationsStr": "<p><strong>Minimum Qualifications:&nbsp;</strong></p><p>This position requires a Master’s degree in education or a field of study related to the academic program, or a Bachelor’s degree in those same fields with a minimum of two years of experience.</p><p>Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.<br>• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.<br>• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements<br>• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:<br>• (a) Two years of direct experience for an associate degree;<br>• (b) Four years of direct experience for a bachelor’s degree;<br>• (c) Six years of direct experience for a master’s degree;<br>• (d) Seven years of direct experience for a professional degree; or<br>• (e) Nine years of direct experience for a doctoral degree<br>• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.<br>• Minimum Qualifications that require a high school diploma are exempt from SB 1310.<br>&nbsp;</p>",
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    "ExternalResponsibilitiesStr": "<ul><li>Develop the semesterly course schedule for First-Year Composition, undergraduate, and distance learning courses for TPA, SAR, and STP campuses.&nbsp;</li><li>Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction.</li><li>Anticipates and resolves scheduling problems which may delay students' registration and enrollment.&nbsp;</li><li>Assist with and coordinate the recruitment of adjunct faculty,VAPIs, faculty, FWS and Assistant Professors of Instruction.</li><li>Schedule Graduate Assistants, Adjuncts, Assistant Professors of Instruction, Faculty and other personnel and/or subjects required to meet instructional requirements.</li><li>Train new staff with operational processes, software access, software usage.&nbsp;</li><li>Create and manage departmental informational handbook (points of contact, departmental deadlines, departmental documents) utilized by fellow staff members.&nbsp;</li><li>Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.</li><li>Serves as liaison on behalf of the college with university administrative officers, faculty, staff and students regarding the interpretation and implementation of university and college policies and procedures relating to scheduling and course fulfillment.</li><li>Manages departments technological needs, including TEAMS oversight, and trouble-shooting.&nbsp;</li><li>Provides training materials for faculty, graduate assistants and adjuncts on various computer-based programs.&nbsp;</li><li>Serves on Visiting Assistant Professor of Instruction, Assistant Professor of Instruction and Faculty hiring committee.</li><li>Enters scheduling assignments for all undergraduate courses into Banner.&nbsp;</li><li>Manages course assignment changes in Banner (based on students' needs).</li><li>Maintains internal scheduling database.&nbsp;</li><li>Disseminates course assignment notices to all undergraduate instructors/professors.</li><li>Prepares budgetary reports.</li><li>Tracks expenditures and supports purchasing requirements for the department.&nbsp;</li><li>Initiates BFSS request (travel, maintenance contracts, honorariums, software, etc), includes confirming budget, tracking payment process and ensuring department adheres to expense practices within compliance.</li><li>Provides grant proposal resources and assist with fund establishment paperwork.&nbsp;</li><li>Oversees USFWrites funds, prepares budget transfers and reconciles USFWrites account.</li><li>Reviews and confirms biweekly workforce for payroll purposes.&nbsp;</li><li>Collaborates with staff members in peer-mentoring and cross-training.</li><li>Prepares and submits payroll distribution spreadsheet.</li><li>Creates Qualtrics surveys (annual activity surveys, T&amp;P surveys, scheduling surveys) and provides statistical results to department chair and assistant to the chair.&nbsp;</li><li>Analyze quantitative and qualitative data to produce reports for internal and external use.</li><li>Performs specialized administrative duties for the First Year Composition Program.&nbsp;</li><li>Coordinates logistical support for faculty meetings, seminars, and department events. &nbsp;</li><li>Schedules maintenance and repairs to the department facilities.&nbsp;</li><li>Supplies department with needed/required supplies.</li><li>Perform other duties as assigned by the department.</li></ul>",
    "InternalResponsibilitiesStr": "<ul><li>Develop the semesterly course schedule for First-Year Composition, undergraduate, and distance learning courses for TPA, SAR, and STP campuses.&nbsp;</li><li>Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction.</li><li>Anticipates and resolves scheduling problems which may delay students' registration and enrollment.&nbsp;</li><li>Assist with and coordinate the recruitment of adjunct faculty,VAPIs, faculty, FWS and Assistant Professors of Instruction.</li><li>Schedule Graduate Assistants, Adjuncts, Assistant Professors of Instruction, Faculty and other personnel and/or subjects required to meet instructional requirements.</li><li>Train new staff with operational processes, software access, software usage.&nbsp;</li><li>Create and manage departmental informational handbook (points of contact, departmental deadlines, departmental documents) utilized by fellow staff members.&nbsp;</li><li>Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.</li><li>Serves as liaison on behalf of the college with university administrative officers, faculty, staff and students regarding the interpretation and implementation of university and college policies and procedures relating to scheduling and course fulfillment.</li><li>Manages departments technological needs, including TEAMS oversight, and trouble-shooting.&nbsp;</li><li>Provides training materials for faculty, graduate assistants and adjuncts on various computer-based programs.&nbsp;</li><li>Serves on Visiting Assistant Professor of Instruction, Assistant Professor of Instruction and Faculty hiring committee.</li><li>Enters scheduling assignments for all undergraduate courses into Banner.&nbsp;</li><li>Manages course assignment changes in Banner (based on students' needs).</li><li>Maintains internal scheduling database.&nbsp;</li><li>Disseminates course assignment notices to all undergraduate instructors/professors.</li><li>Prepares budgetary reports.</li><li>Tracks expenditures and supports purchasing requirements for the department.&nbsp;</li><li>Initiates BFSS request (travel, maintenance contracts, honorariums, software, etc), includes confirming budget, tracking payment process and ensuring department adheres to expense practices within compliance.</li><li>Provides grant proposal resources and assist with fund establishment paperwork.&nbsp;</li><li>Oversees USFWrites funds, prepares budget transfers and reconciles USFWrites account.</li><li>Reviews and confirms biweekly workforce for payroll purposes.&nbsp;</li><li>Collaborates with staff members in peer-mentoring and cross-training.</li><li>Prepares and submits payroll distribution spreadsheet.</li><li>Creates Qualtrics surveys (annual activity surveys, T&amp;P surveys, scheduling surveys) and provides statistical results to department chair and assistant to the chair.&nbsp;</li><li>Analyze quantitative and qualitative data to produce reports for internal and external use.</li><li>Performs specialized administrative duties for the First Year Composition Program.&nbsp;</li><li>Coordinates logistical support for faculty meetings, seminars, and department events. &nbsp;</li><li>Schedules maintenance and repairs to the department facilities.&nbsp;</li><li>Supplies department with needed/required supplies.</li><li>Perform other duties as assigned by the department.</li></ul>",
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