Special Events Planning Assistant

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  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "George Town, Grand Cayman, KY1-1005, Cayman Islands",
    "city": "George Town",
    "region": "Grand Cayman",
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    "confidence": 0.8
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  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "USD"
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{
  "list_job": {
    "id": "42",
    "isRemote": null,
    "location": {
      "city": "George Town",
      "state": "Grand Cayman "
    },
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    "departmentId": "18265",
    "locationType": "0",
    "jobOpeningName": "Special Events Planning Assistant",
    "departmentLabel": "Special Events",
    "employmentStatusLabel": "Full-Time"
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  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "George Town",
      "state": "Grand Cayman ",
      "postalCode": "KY1-1005",
      "addressCountry": "Cayman Islands"
    },
    "datePosted": "2024-10-21",
    "atsLocation": {
      "city": null,
      "state": null,
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      "countryId": null
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    "description": "<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">Special Events Planning Assistant</span></span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">Job Description</span></span></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">OVERVIEW</span></span></p>\n<p>This position provides administrative support for the Special Events Department, maintains and coordinates schedules, and acts as a liaison between the Planners, clients, and the general public. This position is also to assist the Planners in their sales and coordination efforts, to maintain the paper trail for all jobs and inquiries. Responsible for promoting the planners with due dates, and keeping client billing current and accurate.</p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">KEY RESPONSIBILITIES</span></span></p>\n<p><br></p>\n<ul>\n<li><br><span style=\"color: #3f3f3f\">Manage SE Department calendar and schedule appointments.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Have complete product knowledge of all of Celebrations Ltd.’s products and services. </span></li>\n<li><br><span style=\"color: #3f3f3f\">Screen incoming calls and correspondence responding independently when possible.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Create and maintain accurate and current files and filing systems online and physically.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Compose and prepare confidential correspondence, reports, and other documents as requested.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Maintain up-to-date contact records for all jobs and keep our software updated.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Create and maintain database and spreadsheet files.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Prepare materials for Planners including client presentations, fusion and excel proposals, and event-related stationery.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Strong knowledge of in-house computer programs such as Fusion and Got Flowers.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Maintain confidentiality of all Celebrations Ltd., clients, and information always.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Reserve venues and vendors as needed. </span></li>\n<li><br><span style=\"color: #3f3f3f\">Attend on-site meetings with Planners.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Assist with the setup and coordination of weddings and events.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Liaise with different departments in the company to coordinate logistics for events and weddings. </span></li>\n<li><br><span style=\"color: #3f3f3f\">Handle rental and floral jobs as well as small weddings.</span></li>\n</ul>\n<p><span style=\"color: #3f3f3f\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">BACKGROUND INFORMATION</span></span></p>\n<p><span style=\"font-size: 15px\">Celebrations Group Ltd. has been in operation since 1993. We are the leading wedding and special events company in the Caribbean, with a full-time planning, floral, design, and production team. We have an inventory of over 200,000 decor items, in addition to a retail store. </span><span style=\"color: #3f3f3f; font-size: 15px\">We specialize in creating and planning bespoke events both local and international from minimalist to luxury weddings. We cater to both local and destination weddings, extravagant corporate events, and intimate social gatherings.</span></p>\n<p><span style=\"font-size: 13px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">PERSON SPECIFICATION</span></span></p>\n<p><span style=\"color: #3f3f3f; font-size: 15px\">The post holder will be detail-oriented, extremely organized, and able to plan and prioritize. The ideal candidate will have held similar positions and will be self-motivated, goal-oriented, and have </span></p>\n<p><span style=\"color: #3f3f3f; font-size: 15px\"> </span></p>\n<p><span style=\"color: #3f3f3f; font-size: 15px\"> </span></p>\n<p><span style=\"color: #3f3f3f; font-size: 15px\">strong communication skills. The post holder will be well versed in the use of our computer programs.</span></p>\n<p><span style=\"color: #3f3f3f; font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">KNOWLEDGE, SKILLS AND EXPERIENCE</span></span></p>\n<ul>\n<li><br><span style=\"color: #3f3f3f\">Must have 2-4 years' experience in special events and sales.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Excellent verbal and written communication skills.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Must be highly organized with the ability to meet multiple deadlines.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Excellent computer skills are essential, along with time management and prioritization skills.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">WORKING CONDITIONS</span></span></p>\n<ul>\n<li><br><span style=\"color: #3f3f3f\">Working hours are varied and include evenings, weekends, and Public Holidays. </span></li>\n<li><br><span style=\"color: #3f3f3f\">The work environment will include working outdoors from time to time and in some cases, in hot weather conditions.</span></li>\n<li><br><span style=\"color: #3f3f3f\">Must have clean driving and police records and own transportation. </span></li>\n</ul>\n<p><span style=\"color: #3f3f3f\"> </span></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #3f3f3f\">Salary Range: </span></span><span style=\"color: #3f3f3f\">CI$27,600 – CI$34,200 per annum plus benefits package.</span></p>\n<p><span style=\"color: #3f3f3f\">Salary commensurate with experience.</span></p>\n<p><br></p>",
    "compensation": "CI$27600-CI$34200",
    "departmentId": "18265",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Special Events Planning Assistant",
    "departmentLabel": "Special Events",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://celebrationsltd.bamboohr.com/careers/42",
    "employmentStatusLabel": "Full-Time"
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}