Accounting: Contract Administration

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  "source_hash": "4d667122b9114d425bf59768d3b55fbbf47981f864cf61d697498037a122477a",
  "last_changed_at": "2026-05-30T05:51:21.945Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Belmont, California, 94002, United States",
    "city": "Belmont",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": 105000000,
  "salary_min": 70000,
  "inferred_at": "2026-06-06T10:28:30.870Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Belmont, California, 94002, United States",
      "city": "Belmont",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "USD"
}

{}

{
  "list_job": {
    "id": "35",
    "isRemote": null,
    "location": {
      "city": "Belmont",
      "state": "California"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18620",
    "locationType": "0",
    "jobOpeningName": "Accounting: Contract Administration",
    "departmentLabel": "ACCOUNTING",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Belmont",
      "state": "California",
      "postalCode": "94002",
      "addressCountry": "United States"
    },
    "datePosted": "2025-04-29",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><a target=\"_blank\" rel=\"noopener noreferrer\"></a><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\"><span style=\"font-weight: bold\">TITLE:</span> Accounting (exempt/non-union/full time/in-person)                                  <br></span></p>\n<p><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\"><span style=\"font-weight: bold\">Reports to</span><span style=\"font-weight: bold\">:</span> Controller</span></p>\n<p><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\"><span style=\"font-weight: bold\">Position Summary:</span> Employees in the accounting department will be responsible for supporting the Controller. Accounting department employees require strong cross-functional collaboration with various teams to ensure both organizational and project goals are delivered on time and within budget.  A partnership with project management teams is critical through reviewing, managing, tracking, maintaining, staying up-to-date and on top of the company’s financial accounts, AR/AP, bank accounts, project launch, project closeout, and credit card accounts. Although the responsibilities below may be split up amongst team members, all accounting employees should be cross trained on most departmental responsibilities.<br></span></p>\n<p><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt; font-weight: bold\">ESSENTIAL DUTIES &amp; RESPONSIBILITIES (not limited to):</span></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Accounts Payable</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Receive and review all subcontractor and vendor invoices daily &amp; distribute through proper channels for approval.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Record received preliminary notice information from subcontractors and suppliers on projects. Ensure preliminary notices are closed out appropriate on projects &amp; issue joint as necessary.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Ensure subcontractor invoices are accompanied by proper lien release information specific to each job. Collect sub-tier waivers based on prelien log.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Code invoices by job number and CSI code and review with Project Managers for accuracy prior to entering.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Review subcontract invoices and change orders for accuracy and submit to Project Managers for final approval.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Upon receipt of project payments, submit AP report by job to Project Managers, COO, and CEO for approval of payment.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Make payment on vendor invoices and credit cards before due dates to avoid delay or late payment fees.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">When possible, take advantage of discounts for early payment with approval from CEO.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Process all ACH and checks, matching payment stubs to invoices for future reference and tracking.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Sign off on credit cards and expense reports; review for accuracy and job costing.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Review W9 and 1099 information at year end.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Review expense reports received from employees including reimbursements and credit cards. Ensure each expense maintains a corresponding receipt and approval.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Enter credit card transactions in accordance with company card policies.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Accounts Receivable:</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Review weekly AR aging reports and discuss with Project Managers the timing of payments and delinquencies.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Receive all payments from clients and ensure accurate and timely cash applications.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Notify Project Managers of payment receipt and distribute appropriate lien waivers.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Produce AP reports for Project Managers, COO, and CEO for disbursement of checks for funds received.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Assist with billing where necessary. Generate off-contract invoices to clients with feedback from Project Management team.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Analyze collection trends and escalate to appropriate parties where necessary.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Cash Management</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Clearing of bank registers in Sage 300 based on review of daily bank transactions.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Bank reconciliation of primary bank account at the close of each month.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Contracts</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Administer and distribute contractual agreements to internal and external trade partners.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Maintain subcontractor compliance and follow up with subcontractors who do not meet compliance standards.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Request and prepare certificates of insurance as needed for projects and construction operations.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Set up and maintain accurate vendor information in accounting system.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Distribute invoices to appropriate teams within the company.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Assist with month-and year-end closings as needed.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Cost Accountant</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Project Startup &amp; Collaboration</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Assist with Project Closeout</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Project Cost Tracking &amp; Reporting</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Budgeting &amp; Forecasting</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Contract and Change Order Management</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Accounts Payable</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Oversight of 3 Profit Centers (service team, tool rentals, construction)</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Payroll</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Enter payroll information and produce bi-weekly payroll, checking for accuracy of all required deductions (auto allowance, section 125 cafeteria, Empower, etc.).</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Run payroll audits and review as necessary.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Produce final paycheck for terminating employees.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Maintain an understanding of and accurately enter all Empower information in Sage.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Request money transfer from Controller to cover payroll balance.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Timely filing and deposits to all government agencies and retirement accounts (PCP and CBP).</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">File all workers’ compensation, payroll tax reports, and 941 quarterly reports as necessary and on time to avoid late or inaccurate payments.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Work with Republic Indemnity on Worker’s Comp audits and payroll totals. </span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Follow all state and federal wage/hour laws as they relate to payroll compliance and storage of payroll information.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Monitor and review prevailing wage and dues if necessary or as needed.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Enter and maintain all employee payroll information into Sage and Empower in an accurate and timely manner.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Manage and oversee changes to employee 401k withholdings.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Process and verify requests for changes to employee Empower accounts.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Process, distribute, and file W2s to employees through Aatrix.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Receive and process invoices from retirement consultants and ensure consistent follow-up for accuracy.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Set up new hire employees in Sage during onboarding process.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Notify EDD regarding New Hires and termed employees.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Reports</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Follow internal controls to reconcile all bank accounts to meet monthly close deadline for internal reporting and clear all transactions.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Attend bi-weekly Project Management and staff meetings to report on AR/AP as necessary.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Organization</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Maintain an organized, neatly kept filing system for all AR and AP hard and soft copies.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Review, maintain, and audit all files necessary for monthly and annual reporting and backup.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Work with Accounting team for seamless process between all parties.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Attend all company-required and Accounting Department meetings; prepare necessary meeting documents for review as requested.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt; font-weight: bold\">EDUCATION/EXPERIENCE/QUALIFICATIONS:</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">College degree required – AA minimum; degree in accounting preferred. Construction industry accounting preferred.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Understanding of Construction Lien Laws is a plus.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Proficient in MS Office - Word, Excel, Outlook. Experience with Sage 300 preferred.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Excellent communication skills (verbal and written). Customer service oriented. </span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Organized with a strong attention to detail and accuracy; excellent follow-through skills.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Ability to build and foster positive team relationships.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Maintains a professional environment, demonstrates ethical behavior, and uses good judgement.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Be adaptable, flexible, and resilient while managing multiple tasks concurrently in a fast-paced environment.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Valid driver’s license and reliable transportation.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt; font-weight: bold\">EXTENSIVE EMPLOYEE BENEFITS PACKAGE:</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Paid Time Off (PTO): Full-time exempt employees begin accruing PTO on the first day of employment. PTO usage is available after the completion of 90 days of employment. Accrual is based on length of service and earned per 80-hour pay period.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Paid Sick Leave: Employees receive 40 hours (5 days) of paid sick leave annually, beginning on their date of hire.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Holiday Pay: Ten (10) paid, company-recognized holidays each year.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Cell Phone Allowance: $50 per month reimbursement for the use of an employee-owned mobile phone.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Computer: Company-issued laptop provided.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Education Reimbursement: CVG encourages continued industry-related education and professional development. With prior approval, employees are eligible for 100% reimbursement f approved external training expenses.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Retirement Programs: Company-sponsored Profit-Sharing Plan to support long-term financial security for full-time employees. </span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Discretionary Bonuses: E<span style=\"color: rgb(6, 16, 32)\">ligible participation in the Company's discretionary bonus program. </span></span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Health Benefits: 100% company-paid medical, dental, vision, and life insurance for employees.</span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Employee Assistance Program (EAP): Confidential support resources available to employees and their families.</span></li>\n</ul>\n<p><br><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt; font-weight: bold\">OFFICE PERKS:</span></p>\n<ul>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\"><span>On-Site Gym: Fully equipped fitness facility with shower, free weights, punching bag, TV, and more.</span></span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Fully Stocked Kitchen<span>: Daily coffee, breakfast, snacks, and beverage options; bi-weekly company sponsored lunches.</span></span></li>\n<li><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">Team Culture &amp; Events: Frequent happy hours, team-building activities, and company events.</span><br><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">This position has an annual salary range of $70,000-$105,000k. The actual salary offer will be carefully considered based on a wide range of factors, including your skills, qualifications, and experience. The range is subject to change and may be modified in the future.</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">We are unable to provide Visa Sponsorship for this position now or in the future.</span></p>\n<p><br></p>\n<p><span style=\"font-family: 'book antiqua', palatino; font-size: 10pt\">All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other legally protected status.</span></p>",
    "compensation": "$70,500 - $105,000",
    "departmentId": "18620",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Accounting: Contract Administration",
    "departmentLabel": "ACCOUNTING",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://cvg.bamboohr.com/careers/35",
    "employmentStatusLabel": "Full-Time"
  }
}