Event Management Coordinator

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    "requisitionDescription": "<div><div><div><div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:center;' id=\"isPasted\"><span style=\"font-size:24px;\">Conference and Event Services</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:center;'><span style=\"font-size:24px;\">Event Management Coordinator&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:center;'><span style=\"font-size:24px;\">Job Description</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:center;'><span style=\"font-size:24px;\">&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Job Title:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Event Management Coordinator &nbsp; &nbsp; &nbsp; &nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Department:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Conference and Event Services</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Division:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Business and Finance</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:1.5in;text-indent:-1.5in;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:1.5in;text-indent:-1.5in;'><u>Position Summary:</u>&nbsp; &nbsp; &nbsp; Responsible for all aspects of conference, event, and meeting planning services. &nbsp;This includes the preparation of audio/visual production, security, custodial, and catering logistics for all conferences, meetings, and events. &nbsp;Responsible for management of all University events.&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:1.5in;text-indent:-1.5in;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Qualifications:</u></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u><span style=\"text-decoration:none;\">&nbsp;</span></u></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Must have a unique blend of highly specialized technical skills along with excellent people skills</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Demonstrated ability in quickly mastering various technologies and software programs</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to concurrently coordinate multiple projects per day</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to cultivate positive working relationships with students, employees, and external clients</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to work under pressure and meet demanding deadlines</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Strong analytical and problem-solving skills</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Excellent organizational and detail-oriented skills</li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u><span style=\"text-decoration:none;\">&nbsp;</span></u></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Examples of Duties and Responsibilities:</u></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Responsible for all aspects of assigned conferences &amp; events including planning, preparation, production and logistics, final budget closeout and reconciliation.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Work closely with the conference/event contact throughout the planning of the actual conference/event to assure a successful event.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Schedule and coordinate the use of facilities and other resources such as logistics, audio/visual production, security, custodial, and catering for all assigned conferences, meetings, and events.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Write detailed plans of action (client profiles and event descriptions) for conferences/events on campus.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Manage the yearly event calendar and associated forms.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Write contracts for conferences, camps, meetings, and events for external clients.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Maintain consistent and reliable attendance.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Participate in planning committees.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Assist the logistics coordinator in conference, event, and meeting set ups when needed.</li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Perform other duties as directed by the Director of Conference and Event Services.</li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:135.0pt;text-indent:-135.0pt;'><u>Experience Needed:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:135.0pt;text-indent:-135.0pt;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>Bachelor&rsquo;s Degree is required. Two years related experience in event planning, hospitality, business, or marketing preferred. A demonstrated record of experience in an office environment or equivalent to include event and facilities management. Evidence of the ability to work with campus and community constituencies is essential. Knowledge and experience using Event Management Systems (EMS Campus).</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'><u>Machine, Tools, &amp; Equipment Used:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;PC, MS Office 2013 Applications, calendar scheduling software applications</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'><u>Working Conditions:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Office environment, must be able to stand for long periods of time, and be able to lift up to 50 lbs. of equipment.</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Hazards:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; None</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><u>Organizational Relationships:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Reports to the Director of Conference and Event Services</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'><u>Evaluation:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Evaluation of the job performance is measured against the above duties and responsibilities according to University policy. &nbsp; &nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'><u>Selection Process:</u>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Selected applicants will interview with the Director of Conference and Event Services.</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:3.0in;text-indent:-3.0in;'>&nbsp;</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:4.5pt;'>The above is intended to describe the general content of and requirements for the performance of this job. &nbsp;It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:4.5pt;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:4.5pt;'>Evangel University is an equal opportunity employer participating in the E-Verify program.</p></div></div></div></div>\n",
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