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Administrative Specialist

15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001 · New Orleans, LA, US, New Orleans, LA · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001
TitleAdministrative Specialist
Normalized title-
Department / team-
LocationNew Orleans, LA, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2021-12-14 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in New Orleans.Open
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Linked records

Company15cb6323 2dc0 4895 9348 4201b06b4fa3 19000101 000001
Sourcedacd1c74-62f2-4565-8764-7855468932d1
ATS providerADP Workforce Now Recruiting

Description

SUMMARY The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college’s mission in particular and the university’s mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness . SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred . LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full job record

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First Seen At2026-05-31 18:57:55Z
Last Seen At2026-06-06 12:19:13Z
Last Checked At2026-06-06 12:19:13Z
Last Changed At2026-06-06 12:19:13Z
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Source Posted At2021-12-14 19:39:00Z
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The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences.&nbsp;</span></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>ESSENTIAL DUTIES AND RESPONSIBILITIES&nbsp;</strong>include the following and other duties may be assigned:</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Manage the <span style=\"color:#262626;\">Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness</span> calendar and independently schedules appointments;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Screen incoming calls and correspondence and responds independently when possible;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:.5in;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. &nbsp;This includes projects, deadlines and other follow-up matters as assigned;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Manage the <span style=\"color:#262626;\">College of Arts and Sciences and School of Health and Wellness</span> budget by ensuring funds are available for use and preparing necessary budget transfers when necessary;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Prepare meeting agenda, minutes, correspondence, reports, and other documents;</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"color:#262626;\">&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:undefined;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-family:\"Times New Roman\",serif;font-size:12.0pt;color:#262626;'>Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies;</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:.0001pt;margin-left:0in;line-height:115%;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:16px;line-height:115%;font-family:\"Times New Roman\",serif;color:#262626;'>&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:undefined;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-family:\"Times New Roman\",serif;font-size:12.0pt;color:#262626;'>Create power point and other presentation materials;&nbsp;</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:.0001pt;margin-left:0in;line-height:115%;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:16px;line-height:115%;font-family:\"Times New Roman\",serif;color:#262626;'>&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:undefined;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-family:\"Times New Roman\",serif;font-size:12.0pt;color:#262626;'>Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.;&nbsp;</span></li></ul></div><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:.25in;'><span style=\"color:#262626;\">&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:undefined;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-family:\"Times New Roman\",serif;font-size:12.0pt;color:#262626;'>Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college;</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:.0001pt;margin-left:.5in;line-height:115%;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:16px;line-height:115%;font-family:\"Times New Roman\",serif;color:#262626;'>&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:undefined;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-family:\"Times New Roman\",serif;font-size:12.0pt;color:#262626;'>Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion;</span></li></ul></div><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:0in;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"color:#262626;\">Use Microsoft Office, Google Drive and other technology;</span></li></ul></div><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;margin-left:.25in;'><span style=\"color:#262626;\">&nbsp;</span></p><div style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left:0in;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"color:#262626;\">Work some nights and weekends.</span></li></ul></div><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Perform other duties as assigned by the <span style=\"color:#262626;\">Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness</span>.</li></ul><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>SUPERVISORY RESPONSIBILITIES</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Work-study students, if assigned.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>QUALIFICATIONS &nbsp;</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>EDUCATION and/or EXPERIENCE</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Bachelor&#39;s degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. <span style=\"color:#262626;\">Familiarity with higher education structures, governance practices, and budgeting processes preferred</span>.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>LANGUAGE SKILLS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. &nbsp;Ability to write routine reports and correspondence. &nbsp;Ability to speak effectively before groups of customers or employees of organization.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>MATHEMATICAL SKILLS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. &nbsp;Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'><strong>REASONING ABILITY</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. &nbsp;Ability to deal with problems involving several concrete variables in standardized situations.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>SPECIAL REQUIREMENTS</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>Employee must maintain confidentiality in all work performed. &nbsp;Must be flexible in work schedule. &nbsp;Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>PHYSICAL DEMANDS &nbsp;</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style=\"color:#262626;\">DECISION-MAKING</span></strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"color:#262626;\">Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities.</span></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"color:#262626;\">&nbsp;</span></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style=\"color:#262626;\">RESEARCH SKILLS</span></strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"color:#262626;\">Strong research skills and ability to apply collect information to the development and revision of policies and practices.</span></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>WORK ENVIRONMENT&nbsp;</strong></p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p><p style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</p>\n    </div>\n  \n",
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