Administrative Assistant/Surgical Coordinator

{
  "content_hash": "4ccefe07e8e819f94263c5fb1750f8ae885304bff2ad3cbaf7ac6eac2df1bc5e",
  "source_hash": "ca9f88e8a67915fe225c2ec963a86672ef9874e93b6671850b8803d95f08b40c",
  "last_changed_at": "2026-06-06T11:58:03.485Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Cranston, RI, US, Cranston, RI",
    "city": "Cranston",
    "region": "RI",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T11:58:03.467Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Cranston, RI, US, Cranston, RI",
      "city": "Cranston",
      "region": "RI",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "detail": {
    "links": [],
    "itemID": "9202033372953_1",
    "postDate": "2026-05-13T14:23:00.000-04:00",
    "workLevelCode": {
      "shortName": "Full Time"
    },
    "customFieldGroup": {
      "dateFields": [
        {
          "nameCode": {
            "codeValue": "PostingDate"
          },
          "dateValue": "2026-05-13T14:23Z"
        },
        {
          "nameCode": {
            "codeValue": "CurrentServerDateTime"
          },
          "dateValue": "2026-06-06T07:57Z"
        }
      ],
      "numberFields": [
        {
          "numberValue": 0,
          "categoryCode": {
            "codeValue": "ApplicantCount"
          }
        },
        {
          "categoryCode": {
            "codeValue": "AwardAmount"
          }
        }
      ],
      "stringFields": [
        {
          "nameCode": {
            "codeValue": "ExternalJobID"
          },
          "stringValue": "639500"
        },
        {
          "nameCode": {
            "codeValue": "CareerCenterRefId"
          }
        },
        {
          "nameCode": {
            "codeValue": "GuidelineOid"
          }
        },
        {
          "nameCode": {
            "codeValue": "CurrencySymbolOrCode"
          }
        },
        {
          "nameCode": {
            "codeValue": "HomeDepartment"
          },
          "stringValue": ""
        },
        {
          "nameCode": {
            "codeValue": "JobClass"
          }
        }
      ],
      "indicatorFields": [
        {
          "nameCode": {
            "codeValue": "PriortyStatusFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "InternalPostingFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "MinValue"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsVsidApplicable"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForExtPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForIntPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsMonetaryFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsNonMonetaryFlag"
          },
          "indicatorValue": false
        }
      ]
    },
    "requisitionTitle": "Administrative Assistant/Surgical Coordinator",
    "clientRequisitionID": "2919",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
          "cityName": "Cranston",
          "postalCode": "02910",
          "countrySubdivisionLevel1": {
            "codeValue": "RI"
          }
        },
        "nameCode": {
          "shortName": " Cranston, RI, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "requisitionDescription": "<div><div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>Job Title:</span></strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;Administrative Assistant/Surgical Coordinator&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>Reports to:&nbsp;</span></strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>Administrative Manager</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>General Summary of Duties:</span></strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp; Responsible for performing a variety of duties specific to the appropriate scheduling of surgical cases for the Physician. Exceptional organizational skills and people skills are needed.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>Principle Duties and Responsibilities:&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;</span></strong></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='font-family:\"Cambria\",serif;'>Contact patients for scheduling, review of history and medications to determine and discuss any required preoperative testing or education.</span></li><li><span style='font-family:\"Cambria\",serif;'>Ensure that all appropriate paperwork is completed prior to the scheduling procedure.</span></li><li><span style='font-family:\"Cambria\",serif;'>Ensure accuracy of patient registration and scheduling.&nbsp;</span></li><li><span style='font-family:\"Cambria\",serif;'>Ensure correct codes and patient information is provided to OR booking offices.</span></li><li><span style='font-family:\"Cambria\",serif;'>Appropriately coordinates number and length of cases booked per OR session.</span></li></ul><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>Ensure timely updating of provider&rsquo;s calendar, to ensure accurate OR and office schedule, calls, conferences, and departmental obligations. &nbsp; &nbsp; &nbsp; &nbsp;Communicates these changes to Administrative Manager, Site Manager, and COO.&nbsp;</span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>Responsible to obtain appropriate referrals and authorizations for office visits, procedures, and surgeries on the physicians/providers&#39; schedule.</span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Cambria\",serif;'>Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.</span></li></ul><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='font-family:\"Cambria\",serif;'>Ensure appropriate testing is performed prior to procedures including lab work, clearance from patient&rsquo;s primary medical physician, etc.</span></li><li><span style='font-family:\"Cambria\",serif;'>Contact insurance companies to obtain pre-authorization as required.</span></li><li><span style='font-family:\"Cambria\",serif;'>Correspond with appropriate billing staff regarding patients scheduled and need for contact regarding deductibles or payments due prior to surgery.</span></li><li><span style='font-family:\"Cambria\",serif;'>Communicate all necessary information to patients regarding arrival, pre-and post-op instructions, and appointments required for their procedure.</span></li><li><span style='font-family:\"Cambria\",serif;'>Assists with general office work such as mail, filing, forms completion.&nbsp;</span></li><li><span style='font-family:\"Cambria\",serif;'>Key player in the training process for other Admins and front desk staff.</span></li><li><span style='font-family:\"Cambria\",serif;'>Functions in a collaborative way, including training (when necessary) other UOI employees including call center, reception, and other Administrative Assistants.</span></li><li><span style='font-family:\"Cambria\",serif;'>Answer and triage patient phone calls.&nbsp;</span></li><li><span style='font-family:\"Cambria\",serif;'>Additional duties as assigned by the Manager to meet department needs</span><span style='font-family:\"Cambria\",serif;'>.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;text-align:justify;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Cambria\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>Requirements:&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Cambria\",serif;'>&nbsp;</span></strong></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='font-family:\"Cambria\",serif;'>High school diploma or equivalent required.</span></li><li><span style='font-family:\"Cambria\",serif;'>Administrative and organizational skills to coordinate patient-care activities.</span></li><li><span style='font-family:\"Cambria\",serif;'>Excellent telephone manner and the ability to communicate effectively with patients, coworkers, and other physician offices.</span></li><li><span style='font-family:\"Cambria\",serif;'>Excellent computer skills to accurately and efficiently assist in the running of a busy office, including email, scanning and word processing.</span></li><li><span style='font-family:\"Cambria\",serif;'>Organizational skills to triage patients appropriately for required testing, visits, surgeries, and other encounters.</span></li><li><span style='font-family:\"Cambria\",serif;'>Knowledge of MS Office and EMR systems/Practice Management Systems.</span></li><li><span style='font-family:\"Cambria\",serif;'>Ability to maintain confidentiality.</span></li><li><span style='font-family:\"Cambria\",serif;'>Attention to detail.</span></li><li><span style='font-family:\"Cambria\",serif;'>Must be able to travel to all sites if/when necessary.&nbsp;</span></li></ul></div></div>\n",
    "sponsoredVisaTypeCodes": []
  },
  "list_job": {
    "links": [],
    "itemID": "9202033372953_1",
    "postDate": "2026-05-13T14:23:00.000-04:00",
    "workLevelCode": {
      "shortName": "Full Time"
    },
    "customFieldGroup": {
      "dateFields": [
        {
          "nameCode": {
            "codeValue": "PostingDate"
          },
          "dateValue": "2026-05-13T14:23Z"
        },
        {
          "nameCode": {
            "codeValue": "CurrentServerDateTime"
          },
          "dateValue": "2026-06-06T07:57Z"
        }
      ],
      "numberFields": [
        {
          "numberValue": 0,
          "categoryCode": {
            "codeValue": "ApplicantCount"
          }
        },
        {
          "categoryCode": {
            "codeValue": "AwardAmount"
          }
        }
      ],
      "stringFields": [
        {
          "nameCode": {
            "codeValue": "ExternalJobID"
          },
          "stringValue": "639500"
        },
        {
          "nameCode": {
            "codeValue": "CareerCenterRefId"
          }
        },
        {
          "nameCode": {
            "codeValue": "GuidelineOid"
          }
        },
        {
          "nameCode": {
            "codeValue": "CurrencySymbolOrCode"
          }
        },
        {
          "nameCode": {
            "codeValue": "HomeDepartment"
          },
          "stringValue": ""
        },
        {
          "nameCode": {
            "codeValue": "JobClass"
          }
        }
      ],
      "indicatorFields": [
        {
          "nameCode": {
            "codeValue": "PriortyStatusFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "InternalPostingFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "MinValue"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsVsidApplicable"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForExtPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForIntPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsMonetaryFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsNonMonetaryFlag"
          },
          "indicatorValue": false
        }
      ]
    },
    "requisitionTitle": "Administrative Assistant/Surgical Coordinator",
    "clientRequisitionID": "2919",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
          "cityName": "Cranston",
          "postalCode": "02910",
          "countrySubdivisionLevel1": {
            "codeValue": "RI"
          }
        },
        "nameCode": {
          "shortName": " Cranston, RI, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/639500?cid=86c43ed6-52d8-4d54-baf5-359f04a9cdb7&ccId=19000101_000001&lang=en_US&locale=en_US",
    "http_status": 200,
    "content_type": "application/json;charset=UTF-8",
    "response_bytes": 11857
  },
  "detail_errors": []
}