Executive Assistant (Seagull Schools, Honolulu)

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    "requisitionDescription": "<div><div><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong>Job title:</strong> Executive Assistant</p><p style=\"margin-left:0in;\"><strong>Job overview:&nbsp;</strong></p><p style=\"margin-left:0in;\">The executive assistant coordinates and assists the Chief Executive Officer (CEO) with confidential, highly visible, and time-sensitive administrative responsibilities within Seagull School&rsquo;s policies and guidelines, approved budget, pertinent state and federal compliance and licensing requirements, and NAEYC accreditation requirements.</p><p style=\"margin-left:0in;\">Someone who is highly organized, excellent at communication, and excels in technology will be a good fit for this position.&nbsp;</p><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Key responsibilities:</strong></p><p><strong>Personal Accountability</strong></p><ul style=\"list-style-type: disc;\"><li>Collaborate with the school&rsquo;s leadership team and staff to support and advance Seagull Schools&rsquo; vision, mission, guiding values, and strategic priorities, while contributing to a culture of continuous improvement for the benefit of associates, children, families, patrons, and volunteers.</li><li>Promote clear communication, consistent processes, and accountability to support a cohesive and high-performing organizational culture.</li><li>Demonstrate professionalism and leadership that fosters a positive workplace environment grounded in trust, respect, integrity, diversity, transparency, open communication, and ethical conduct.</li></ul><p><br></p><p><strong>Business Office Administration</strong></p><ul style=\"list-style-type: disc;\"><li>Provide administrative support to the CEO to ensure the efficient daily operations of the business office and effective support of Seagull Schools&rsquo; programs and activities.</li><li>Deliver professional customer service by responding to phone, email, written, and in-person inquiries, directing requests to appropriate staff, and coordinating internal and external meetings as directed by the CEO.</li><li>Coordinate logistical planning and administrative support for internal meetings, leadership meetings, board meetings, and organizational events.</li><li>Assist the CEO in preparing, distributing, and maintaining confidential documents, including reports, requests for proposals, grant applications, and related materials.</li><li>Draft, compile, and distribute written communications for families, partners, donors, and community stakeholders.</li><li>Manage the CEO&rsquo;s schedule, including meeting requests, calendar coordination, preparation of meeting materials, recording meeting minutes as appropriate, and tracking follow-up actions and deadlines.</li><li>Support community outreach and fundraising initiatives by coordinating logistics and maintaining contact lists for community partners, childcare referral resources, prospective employees, volunteers, and educational institutions.</li><li>Maintain organized and confidential records for board materials, organizational reports, and other key business documents.</li><li>Assist in coordinating communication and safety protocols during operational disruptions or emergency situations, including natural disasters that may affect school operations.</li></ul><p><br></p><p><strong>Board Governance Support</strong></p><ul style=\"list-style-type: disc;\"><li>Serve as the administrative liaison to the Board of Directors under the direction of the CEO.</li><li>Coordinate board and committee meetings, including scheduling, agenda preparation, assembling board packets, and distributing materials in a timely manner.</li><li>Record and maintain accurate meeting minutes and ensure board records, resolutions, and governance documents are properly maintained and archived.</li><li>Track board member terms, committee assignments, and required governance documentation.</li><li>Assist with board orientation materials, annual board calendars, and board communications as directed by the CEO.</li></ul><p><br></p><p data-pasted=\"true\"><strong>Required Education and Experience</strong></p><ul style=\"list-style-type: disc;\"><li>Associate&#39;s degree or commensurate training and certifications with proficiency in reading comprehension, math, business-related correspondence, attention to detail, and problem-solving.</li><li>3 years of full-time experience as an office coordinator or administrative assistant in a school or service environment.</li><li>Highly proficient in using computer software programs for word processing, spreadsheets, presentations, data files, and researching information.</li><li>Effective command of verbal and written English language to communicate with internal and external contacts.</li></ul><p><br></p><p><strong>Preferred Education and Experience</strong></p><ul style=\"list-style-type: disc;\"><li>Bachelor&rsquo;s degree in business or commensurate experience in education or nonprofit administration.</li></ul><p><br></p><p><strong>Work Authorization, Health and Security Clearance</strong></p><ul style=\"list-style-type: disc;\"><li>First Aid/CPR Certification</li><li>Medical clearance from infectious diseases and other health issues in order to work in a child and applicable adult center environment.</li><li>Security clearance to work in a child and applicable adult center environment.</li></ul><p><strong>&nbsp;</strong></p><p><strong>Benefits:</strong></p><ul style=\"list-style-type: disc;\"><li>Paid Time Off (PTO) leave.</li><li>Bereavement leave.</li><li>19+ paid holidays.</li><li>Medical, vision, prescription drug, and dental insurance.</li><li>Supplemental health insurance through AFLAC.</li><li>Healthcare and dependent care flexible spending accounts (FSA).</li><li>401(k) retirement plan with employer matching.</li><li>Employee child tuition discount.</li></ul><p><br></p><p><strong>About Us:</strong></p><p>Seagull Schools provides children an exceptional start to their educational journey. We do this in partnership with our learning community (families, students, teachers, kūpuna) by:&nbsp;</p><ul style=\"list-style-type: disc;\"><li>Ensuring we use nationally-recognized best practices in early childhood learning and care.</li><li>Learning through play and having fun!</li><li>Providing affordable, accessible educational opportunities of the highest quality.</li><li>Recognizing individual needs and interests to create personalized learning opportunities.</li><li>Building connections and engaging with our local community.</li></ul><p><br></p><p><img src=\"https://static.workforcenow.adp.com/cccustom/Client/Recruitment/best%20places%20to%20work%202023%20to%202025_c12aa92c-8d32-440c-b25c-b4a60a3edac4.png\" style=\"width: 400px;\" class=\"fr-fic fr-dib fr-fil\"></p><p><br></p></div></div>\n",
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