Billing Administrator

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  "json_ld": {
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    "title": "Billing Administrator",
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    "datePosted": "2024-06-06T08:28:07.138Z",
    "description": "<h2>Position Scope</h2>\n<p>The <strong>Administrator, Billing</strong> This position is responsible for the entry and reconciliation of project billings including electronically billed sites. Liaises with client, operations and finance to ensure the entry and accuracy of Accounts Receivable.</p>\n<p>Here at NACG we want to be a part of the next step in your employment journey and push your future forward. Our people are what make North American Construction Group an industry leader, its our people that keep the largest fleet of equipment in Western Canada running and it's our people that keep our job sites safe.</p>\n<p> </p>\n<p><strong>Please note that this is a 6-month temporary contract opportunity, with the possibility of extension.</strong></p>\n<p> </p>\n<p><strong>What’s In It for You?</strong></p>\n<ul>\n <li>Health and Safety is our #1 priority, and we live it 3-6-5!</li>\n <li>Paid vacation and stat holiday time</li>\n <li>Tuition reimbursement program and career growth and development</li>\n <li>Social culture and employee events</li>\n</ul>\n<h2>Responsibilities</h2>\n<p><strong><u>What You’ll Be Doing</u></strong></p>\n<p> </p>\n<ul>\n <li>Process all labour and equipment hours, material and third party expenses for electronic billing customers</li>\n <li>Liaise with the client, site personnel, project managers and project accountants when investigating and solving discrepancies, corrections and revisions  and provide guidance when required</li>\n <li>Work with time entry to assist in corrections before uploading details to the client</li>\n <li>Set up and monitoring of purchase orders to ensure we have not exceeded the value limit to avoid payment rejection</li>\n <li>Review and maintain supporting billing documents including third party, signed LEMS and paper invoices</li>\n <li>Send credit invoices for electronic billings</li>\n <li>Service Billing job set up including customer billing contract verifications adhering to the COSO compliance standards, customer details and production of the daily time and materials proforma invoice for operations</li>\n <li>Periodic weekend support for daily proforma production may be required</li>\n <li>Prepare AR invoice for entry into JDE, invoice entry into AR system and cash application.  Follow up on discrepancies as required with Project Managers, Accountants & Project Coordinators.</li>\n <li>Expected to follow set procedures and processes to satisfy control standards.</li>\n <li>Prepare month End accruals – provide the Project Accountants with the required information for month end accruals</li>\n <li>Prepare monthly KPI reporting and keep ongoing records of billing site status and volume for assigned sites</li>\n <li>Perform quarterly SOX control testing</li>\n <li>Cross-train team members to ensure familiarity with all sites</li>\n <li>Maintain Customer Billing Applications systems training manuals</li>\n <li>Other duties as assigned.</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong><u>What Makes You the ONE</u></strong></p>\n<p><strong> </strong></p>\n<ul>\n <li>Two (2) years’ experience in Accounts Receivable, Accounts Payable, Invoicing/Billing and/or Time Entry</li>\n <li>Prior experience working in Accounts Receivable would be preferred.</li>\n <li>High school diploma</li>\n <li>Post-secondary education or equivalent additional experience of no less than two (2) years preferred.</li>\n <li>Working knowledge of Microsoft Office Applications, specifically, strong knowledge of Excel</li>\n <li>Familiarity with outside billing processes</li>\n <li>ERP experience desirable</li>\n <li>Above average customer service skills</li>\n <li>Ability to adapt to a fast-paced changing environment</li>\n <li>Strong time management and organizational skills to meet deadlines</li>\n <li>Attention to detail</li>\n <li>Above average ability to multi-task</li>\n <li>High degree of confidentiality and discretion</li>\n <li>Ability to work independently or as a Team Player</li>\n <li>Other duties as assigned.</li>\n</ul>\n<h2>Summary</h2>\n<p><strong><u>What’s Next</u></strong></p>\n<p>After you send us your resume, our Recruitment team will work with the hiring division to determine candidates we’d like to meet with.  Only people who are short-listed will be contacted for an interview.  </p>\n<p>If you are chosen to move forward in our hiring process for our Acheson Head Office, you will be scheduled to undergo and successfully pass the following pre-employment testing:</p>\n<ul>\n <li>Breath Alcohol Test</li>\n <li>Urine Drug Test</li>\n <li>Reference and/or Background check including Criminal Record Check</li>\n</ul>\n<p>We know you see tons of job postings every week so thanks for making it this far. If you feel like you would be a great fit for a fast-paced construction and mining company where you will be rewarded on a daily basis, please apply - we promise it’s worth it.</p>\n<h2>Overview</h2>\n<p><strong>NACG in a Nutshell </strong></p>\n<p><strong> </strong></p>\n<p>North American Construction Group (NACG) has served as an industry leader in the heavy construction and mining industries for over 65 years.  In that time, we’ve proven ourselves as a safe and reliable contractor who can complete projects of any size and scope. We’ve also taken a number of bold steps forward to broaden our footprint, expanding to mines outside our provincial borders, and providing third-party maintenance services to clients and customers. </p>\n<p>In addition to providing employees with rewarding careers, North American has a whole lot more to offer:</p>\n<p> </p>\n<ul>\n <li>Significant Growth –As a company, NACG is rapidly expanding, and has practically doubled in size over the past year alone.</li>\n <li>Commitment To Safety – With a top tier record for safety performance, NACG is dedicated to ensuring that everyone gets home safe, and constantly strives for a goal zero performance.</li>\n <li>Market Aligned Compensation – NACG provides compensation packages that are aligned with current market information for all employees.</li>\n <li>Attractive Benefits Package – With a substantial benefits package provided to all employees, NACG ensures that you are covered for life’s many surprises.</li>\n <li>GRRSP Matching – As you begin your new career, you can also start planning for the future thanks to NACG’s GRRSP matching.</li>\n <li>Safety focused – An exceptional leader in committing to a safe work environment by promoting personal safety amongst employees and continually improving our HSE systems. Everybody gets home safe!</li>\n</ul>\n<p> </p>\n<p>North American Construction Group is committed to providing a diverse and inclusive work environment where every employee feels safe, valued, and respected.  We recognize the talent, perspective, and creative influence that diverse groups of people generate, and we encourage all people to express interest with us especially those from marginalized and underrepresented groups who might hesitate before applying.  If you require accommodation in submitting interest on a role or throughout our interview process, please email us at [email protected] to ask for assistance.</p>\n<p> </p>\n<p><strong>North American Construction Group acknowledges that we perform work on the Traditional Treaty 6 and 8 Territories, home to the Cree, Dene, Blackfoot, Saulteaux and Nakota Sioux, and the Metis. We encourage members of those and all traditional lands to apply with us.  </strong></p>\n<p> </p>\n<p><strong>Become a member of the North American family today!</strong></p>",
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