Administrative Support Specialist

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><p><br></p><p><span style='font-size:15px;font-family:\"Georgia\",serif;' id=\"isPasted\">Architectural Review Board Administrative Support</span></p><p>Monday- Friday 8:00AM-5:00PM</p><p><br></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;background:#E0E0E0;' id=\"isPasted\"><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Job purpose</span></strong></p><p style='margin:0in;text-align:justify;font-size:15px;font-family:\"Tahoma\",sans-serif;'><span style='font-family:\"Georgia\",serif;'>Assists homeowners and contractors with new construction and/or exterior modification applications to the Architectural Review Board. Assist Architectural Review Board Administrator and Compliance Officer by performing the following duties.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;background:#E0E0E0;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Duties and responsibilities</span></strong></p><table border=\"1\" cellspacing=\"0\" cellpadding=\"0\" style=\"margin-left: 5.4pt;border-collapse: collapse;border: none;width: 624px;\"><tbody><tr><td style=\"width: 100%; border: 1pt solid windowtext; padding: 0in 5.4pt; height: 24.5pt;\"><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-top:6.0pt;margin-right:0in;margin-bottom:  6.0pt;margin-left:0in;text-align:justify;'><em><span style='font-size:15px;font-family:\"Georgia\",serif;'>The Architectural Review Board Administrative Support works with all employees, property owners and vendors within the Sandestin Owners Association (SOA) as it relates to the Architectural Review and Technical Review Committee needs.</span></em></p></td></tr></tbody></table><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>&nbsp;</span></p><ul style=\"list-style-type: disc;margin-left: 12.5px;\"><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Receive and process applications for new construction and exterior modifications for owners, neighborhood associations and commercial entities within Sandestin and assist with maintaining the Architectural records/plans for files.</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Communicate with owners, architects, contractors, and landscape architects regarding the ARB role, review procedures, ARB Guideline requirements, including but not limited to documents/plans needed for submittals, timelines, and enforcement. &nbsp;</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Assist in preparing Architectural Review Board agenda.</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Communicate violations of non-compliance matters to owners and contractors at the direction of the ARB Compliance Officer.</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Assist ARB Compliance Officer with field duties, when needed.&nbsp;</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Maintain ARB Activity spreadsheet that contains all active approved projects.</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Prepare deposit refund paperwork upon project completion and update owner records accordingly.</span></li><li><span style='font-family:\"Segoe UI\";font-size:15px;color:black;'>Miscellaneous office duties include maintaining hard copy and electronic files, assisting with administrative duties as needed, tracking pending submittals throughout the review process, faxing, mailing, and filing.</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Segoe UI\";color:black;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;background:#E0E0E0;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Competencies</span></strong></p><table border=\"1\" cellspacing=\"0\" cellpadding=\"0\" style=\"margin-left: 5.4pt;border-collapse: collapse;border: none;width: 630px;\"><tbody><tr><td style=\"width: 100%; border: 1pt solid windowtext; padding: 0in 5.4pt; height: 24.5pt;\"><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><em><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>To perform the job successfully, an individual should demonstrate the following competencies:</span></em></p></td></tr></tbody></table><p style='margin-top:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0in;'><span style='font-family:\"Georgia\",serif;'>&nbsp;</span></p><ul style=\"list-style-type: disc;margin-left: 12.5px;\"><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current policies and procedures; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Use of Technology - Demonstrates required skills; adapts to new technologies; keeps technical skills up to date.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Design - Generates creative solutions; uses feedback to modify designs; demonstrates attention to detail.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations; uses reason even when dealing with emotional topics.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others&#39; views; contributes to building a positive team spirit; puts success of team above own interests; supports everyone&#39;s efforts to succeed.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Change Management - Communicates changes effectively.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Quality Management - Demonstrates accuracy and thoroughness.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Visionary Leadership - Inspires respect and trust.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Ethics - Treats people with respect; keeps commitments; works with integrity and principles; upholds organizational values.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization&#39;s goals and values.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Strategic Thinking - Develops strategies to achieve organizational goals; adapts strategy to changing conditions.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Adaptability - Adapts to changes in the work environment, able to deal with frequent change, delays, or unexpected events.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Personal Appearance - Dresses appropriately for position; keeps self well groomed.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Initiative - Asks for and offers help when needed.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Innovation - Meets challenges with resourcefulness; generates suggestions for improving work.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Quality - Demonstrates accuracy and thoroughness.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Quantity - Meets productivity standards; completes work in a timely manner; works quickly.</span></li><li><span style='font-family:\"Georgia\",serif;font-size:15px;color:black;'>Safety and Security - Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0in;'><span style='font-family:\"Georgia\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;background:#E0E0E0;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Qualifications</span></strong></p><table border=\"1\" cellspacing=\"0\" cellpadding=\"0\" style=\"margin-left: 5.4pt;border-collapse: collapse;border: none;width: 624px;\"><tbody><tr><td style=\"width: 100%; border: 1pt solid windowtext; padding: 0in 5.4pt; height: 24.5pt;\"><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-top:6.0pt;margin-right:0in;margin-bottom:  6.0pt;margin-left:0in;'><span style=\"width:15px;height:9px;\">&nbsp;</span></p><table cellpadding=\"0\" cellspacing=\"0\" style=\"width: 15px;\"><tbody><tr><td height=\"9\" bgcolor=\"white\" style=\"vertical-align: top; background: white; width: 100%;\">&nbsp;<table cellpadding=\"0\" cellspacing=\"0\" width=\"100%\"><tbody><tr><td><br></td></tr></tbody></table>&nbsp;&nbsp;</td></tr></tbody></table>&nbsp;<em><span style='font-size:15px;font-family:\"Georgia\",serif;'>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.</span></em></td></tr></tbody></table><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>&nbsp;</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Education and/or Experience</span></strong><span style='font-size:15px;font-family:     \"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">High school diploma; five years of high-level administrative experience. </span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;color:black;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;'>Preferred Education and Experience &ndash; </span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;'>Experience in construction field and/or ability to read and interpret parcel surveys and/or site plans,</span><strong><span style='font-size:15px;font-family:\"Georgia\",serif;'> </span></strong></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Language Skills</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.</span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Mathematical Skills</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Reasoning Ability</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Computer Skills</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.</span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Certificates, Licenses, Registrations</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;</span><span style='font-size:15px;font-family:\"Georgia\",serif;'>- <span style=\"color:black;\">Valid Florida driver license.</span></span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Physical Demands</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. &nbsp;The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. &nbsp;Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.</span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Work Environment</span></strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>&nbsp;- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;color:black;text-align:justify;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>The noise level in the work environment is usually moderate.</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;background:#E0E0E0;'><strong><span style='font-size:15px;font-family:\"Georgia\",serif;color:black;'>Direct reports</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Georgia\",serif;'>This position is not a supervisory position.</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-top:6.0pt;'><em><span style='font-size:15px;font-family:\"Georgia\",serif;'>You must be legal to work in the United States</span></em></li><li style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin-top:6.0pt;'><em><span style='font-size:15px;font-family:\"Georgia\",serif;'>You must be able to pass a pre-employment MRV, Background Check and Drug Screen.</span></em></li></ul></div></div></div></div></div></div></div></div></div>\n",
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