Executive Assistant

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  "last_changed_at": "2026-06-05T03:15:37.582Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Taguig, National Capital Region, Philippines",
    "city": "Taguig",
    "region": "National Capital Region",
    "country": "Philippines",
    "is_remote": true,
    "confidence": 0.8
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  "inferred_at": "2026-06-05T03:16:23.969Z",
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    "location": {
      "raw": "Taguig, National Capital Region, Philippines",
      "city": "Taguig",
      "region": "National Capital Region",
      "country": "Philippines",
      "is_remote": true,
      "confidence": 0.8
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    "countries": [
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  "remote_policy": "remote",
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{
  "id": "805869000001940039",
  "City": "Taguig",
  "State": "National Capital Region",
  "Country": "Philippines",
  "Publish": true,
  "Industry": "Education",
  "Job_Type": "Part time",
  "Is_Locked": false,
  "Remote_Job": false,
  "Date_Opened": "2026-04-10",
  "Posting_Title": "Executive Assistant",
  "Job_Description": "We’re seeking an Executive Assistant ✨ Location • Fully remote Start Date • May 1st, 2026 (possibly sooner) Ideal Availability • Mon-Fri, 9 am-2 pm ET Benefits • Flexible hours, remote with optional in-person events, mission-driven culture with service as a core value Terms • P/T contracted 1099 position 3-month pilot commitment (May-July) with potential for long-term partnership Up to 10 hours/week for the first 90 days and revisited thereafter Role Requirements ● High School degree or equivalent ● English primary language ● Strong written and verbal communicator (emphasis on brevity and clarity) ● Detail-oriented with systems and processes ● Preference given to someone with experience working with solo consultants and/or speakers About Us and This Role The client is a keynote speaker and leadership expert who helps organizations solve the real challenges behind performance, communication, and leadership. His work is thoughtful, practical, and highly customized, and his business is entering a new phase of growth where having the right support in place is essential. He is looking for a right-hand Executive Assistant to help bring structure, organization, and follow-through to his business. This role is more than just managing tasks. It’s about becoming a true partner in the business, someone who can help take ideas out of John’s head and turn them into something real and actionable. There are a lot of moving pieces, and your role will be to help create clarity, keep things organized, and make sure nothing important falls through the cracks. You’ll be supporting both the day-to-day operations and the bigger-picture priorities, helping ensure that opportunities are followed up on, systems are built and maintained, and the business continues to move forward in a consistent, intentional way. You are exceptional in communicating with external partners, clients, and staff. The person who will thrive in this role is someone who takes initiative naturally. You don’t wait to be told what to do; you’re already thinking a few steps ahead. You are comfortable working for someone who is faith-driven in his mission and purpose. You enjoy creating structure, improving how things work, and bringing a sense of calm to fast-moving environments. You communicate clearly, aren’t afraid to ask questions or speak up when something doesn’t feel right, and you genuinely care about doing things well. Most importantly, you take pride in being the person who makes everything run better. If you’re someone who finds real satisfaction in creating clarity, staying organized, and helping a business operate at a higher level, and you want to be part of something that is thoughtful, purpose-driven, and growing, you’ll feel right at home here. Responsibilities ● Calendar and inbox management ● Assist in scheduling calls, follow-ups, and speaking logistics ● Ensure all key commitments and deadlines are tracked ● Build and maintain workflows in Asana ● Document SOPs for key business processes ● Capture action items from calls and ensure follow-through ● Track speaking opportunities and pipeline stages ● Ensure follow-ups and aftercare actions are completed ● Assist in sending proposals, agreements, and client communication ● Organize files, templates, and documentation ● Support implementation of tools (Asana, CRM, etc.) ● Assist with light research and coordination tasks ● Contribute to the growth of the business with new ideas, ideas for improvement, and sales support Skills + Strengths ● Systems Oriented Thinker • You naturally think in processes, not just tasks. When something is repeated more than once, your instinct is to organize it, document it, automate it (if possible), and improve it. ● Extreme Ownership • You take full responsibility for your role and outcomes. You don’t wait to be told what to do; you anticipate needs, follow through without reminders, and close loops. ● High Attention to Detail • You catch what others miss. Whether it’s a missed follow-up, a scheduling conflict, or an incomplete task, you notice the gaps and proactively address them. You take pride in accuracy, completeness, and doing things right the first time. ● Emotional Intelligence • Demonstrate a quiet confidence in managing a visionary’s BIG energy while also having an ability to manage up, speaking up when something isn’t working, without taking things personally. ● Professional Communication • You communicate clearly, concisely, and with intention. Whether written or verbal, your communication reduces confusion rather than creating it. You know how to summarize, prioritize, and present information in a way that is easy to act on. What Success Looks Like in the First 90-Days: First 30 Days – Learn, Organize, Support ● Gain a clear understanding of John’s offers (speaking, Speech on the Beach, coaching) and current priorities ● Learn the brand, the mission, the current processes and key tools to be used regularly ● Begin managing calendar and inbox to ensure scheduling is accurate and nothing is missed ● Sit in on key calls and capture clear notes, action items, and follow-ups ● Take ownership of tracking immediate tasks and ensuring completion ● Organize active conversations, leads, and opportunities into a simple, trackable format ● Ensure all current follow-ups (speaking leads, referrals, past clients) are completed on time ● Begin supporting basic administrative needs (documents, scheduling, coordination) ● Become familiar and start using specific AI tools associated with the business By Day 60 – Strengthen Execution + Support Pipeline Activity ● Consistently track speaking opportunities, referrals, and leads in a central location ● Ensure all follow-ups are happening on time without needing reminders ● Support outreach efforts (sending emails, tracking responses, organizing contacts) ● Assist in preparing and sending proposals, agreements, and key client communications ● Coordinate logistics for speaking engagements (travel, scheduling, materials as needed) ● Help maintain visibility into priorities, deadlines, and next steps across the business ● Begin identifying small gaps or inefficiencies and proactively addressing them ● All assigned tasks are completed on time, or deadlines are re-negotiated well in advance ● Suggest opportunities for improvement or to generate additional revenue By Day 90 – Create Consistency + Reduce Mental Load ● All leads, opportunities, and follow-ups are clearly tracked and consistently managed ● Inbox and calendar are fully under control and proactively managed ● Speaking and client-related logistics run smoothly without last-minute issues ● John is no longer holding follow-ups, tasks, or details mentally; you are managing, tracking and reporting out on them ● Communication is clear, proactive, and keeps everything moving forward ● You are confidently supporting both day-to-day operations and ongoing sales activity ● The business feels more organized, responsive, and consistent in execution Overall Success in This Role ● Nothing falls through the cracks, especially revenue-related opportunities ● Follow-up and communication are consistent and reliable ● John feels supported, prepared, and able to stay focused on high-impact work ● The business operates with more clarity, responsiveness, and momentum",
  "Work_Experience": "1-3 years",
  "Job_Opening_Name": "Executive Assistant",
  "Keep_on_Career_Site": false
}