Administrative Assistant

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  "location": {
    "raw": "Ft. Gratiot, MI, US",
    "city": "Ft. Gratiot",
    "region": "MI",
    "country": "United States",
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      "city": "Ft. Gratiot",
      "region": "MI",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.8
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    "countries": [
      "United States"
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  "remote_policy": null,
  "salary_period": "month",
  "workplace_type": null,
  "salary_currency": null
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  "json_ld": {
    "url": "https://careers-pvm.icims.com/jobs/2383/administrative-assistant/job",
    "@type": "JobPosting",
    "title": "Administrative Assistant",
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    "datePosted": "2025-03-11T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p> </p>\n<p>Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Provides administrative, clerical and project support in a professional and confidential manner. </p>\n<h2>Responsibilities</h2>\n<p> </p>\n<p>1. Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.</p>\n<p>2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.</p>\n<p>3. Accumulates, maintains, verifies and reports data, statistics and research.</p>\n<p>4. Assists with collection of rent and execution of monthly certification process of resident.</p>\n<p>5. Composes, prepares, monitors and responds to correspondence.</p>\n<p>6. Directs and assists residents, families, business invitees and staff.</p>\n<p>7. Schedules and maintains appointments and calendars.</p>\n<p>8. Creates and maintains filing system.</p>\n<p>9. Responds to inquiries and provides information regarding the Village.</p>\n<p>10. Scheduled and conducts Village tours.</p>\n<p>11. Establishes and maintains resident (and prospect) records including but not limited to:</p>\n<ul>\n <li> Filing</li>\n <li> Revising and updating records, charts, etc.</li>\n <li> Gathering required data and documentation</li>\n <li> Data input</li>\n</ul>\n<p>12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.</p>\n<p>13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.</p>\n<p>14. Evaluates need for and/or requests maintenance work orders.</p>\n<p>15. Coordinates special events.</p>\n<p>16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.</p>\n<p>17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.</p>\n<p>18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.</p>\n<p>19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.</p>\n<p>20. Follows established policies and procedures including but not limited to:</p>\n<p> Presbyterian Village employment policies and procedures</p>\n<p> Departmental policies and procedures</p>\n<p> Safety policies and procedures</p>\n<p> Federal, state and local regulations</p>\n<p>21. Performs any and all other duties and/or tasks as assigned or requested.</p>\n<p> </p>\n<h2>Qualifications</h2>\n<p><strong>Education/Formal Training:</strong></p>\n<ul>\n <li>High School Diploma or General Education Diploma (GED) </li>\n <li> Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.</li>\n <li> Computer literate (word processing, spreadsheets and desktop publishing).</li>\n <li> Trained as Certified Occupancy Specialist at HUD or MSHDA villages.</li>\n <li> Affordable housing property management software if working at a HUD or MSHDA governed village.</li>\n <li> Math aptitude generally commensurate with some college level education or equivalent experience.</li>\n</ul>\n<p><strong>Certificates & Licenses:</strong></p>\n<ul>\n <li>HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.</li>\n <li>Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.</li>\n</ul>\n<p><strong>Previous Experience:</strong></p>\n<ul>\n <li>One to three years’ related professional business office experience or equivalent combination of educational experience. </li>\n <li> Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.</li>\n</ul>\n<p><strong>Computer Skills:</strong></p>\n<ul>\n <li>Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.</li>\n <li>HUD or MSHDA governed village: Affordable housing property management software</li>\n</ul>\n<p> </p>",
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        "@type": "Place",
        "address": {
          "@type": "PostalAddress",
          "postalCode": "48059",
          "addressRegion": "MI",
          "streetAddress": "5221 Lakeshore Road",
          "addressCountry": "US",
          "addressLocality": "Ft. Gratiot",
          "postOfficeBoxNumber": "UNAVAILABLE"
        }
      }
    ],
    "validThrough": "2027-03-11T05:00:00.000Z",
    "employmentType": "FULL_TIME",
    "hiringOrganization": {
      "name": "Presbyterian Villages of Michigan",
      "@type": "Organization",
      "sameAs": "www.pvm.org"
    },
    "occupationalCategory": "Administrative/Clerical"
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