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Billing & Accounts Receivable Specialist

39315c2e C9a6 4bb2 Abc6 8a0693b8739e 19000101 000001 · SANTA ANA, CA, US, SANTA ANA, CA · Active · $24–$28 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company39315c2e C9a6 4bb2 Abc6 8a0693b8739e 19000101 000001
TitleBilling & Accounts Receivable Specialist
Normalized title-
Department / team-
LocationSANTA ANA, CA, United States
Work model-
Employment type-
Salary$24–$28 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-22 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 39315c2e C9a6 4bb2 Abc6 8a0693b8739e 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in SANTA ANA.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company39315c2e C9a6 4bb2 Abc6 8a0693b8739e 19000101 000001
Sourcefe2a0e41-a3cf-4e33-8d36-0db8f91cde1f
ATS providerADP Workforce Now Recruiting

Description

The Billing & Accounts Receivable Specialist is responsible for accurately invoicing automotive dealerships for detailing and related services using VIN-based billing, while also managing the full accounts receivable cycle. This role ensures timely semi-monthly invoicing, maintains billing accuracy across multiple service types, tracks and collects outstanding receivables, and reconciles financial data between QuickBooks and ReconPro. The specialist works closely with customers and internal teams to resolve discrepancies, ensure timely payments, and support overall revenue integrity. DUTIES AND RESPONSIBILITIES : Billing Prepare and issue semi‑monthly invoices to customers. Bill detailing services by service and VINs. Creating master bills, per customer, while ensuring accuracy and completeness. Bill for other service types such as flat rates for professional service types. Maintain accurate billing records in QuickBooks and ReconPro. Reconcile billing data between systems to ensure consistency and accuracy. Identify and resolve discrepancies between service records and billing systems. Communicate regularly with dealership customers regarding invoices, questions, or corrections Coordinate with internal teams (operations, supervisors, employees) to validate services rendered. Handle billing disputes and adjustments in a timely and professional manner. Track and document corrections and follow-ups. Create and distribute regular billing reports. Maintain confidentiality and accuracy of financial and customer data. AR Manage the full accounts receivable cycle, including posting payments, tracking outstanding balances, and maintaining accurate AR aging reports. Monitor customer accounts to ensure timely collections and follow up on past-due invoices. Send payment reminders, statements, and collection notices in a professional manner. Apply payments accurately and reconcile customer accounts. Assist in reducing Days Sales Outstanding (DSO) by actively managing collections. Maintain detailed documentation of collection efforts and account activity. QUALIFICATIONS: Bilingual in English and Spanish (required). Strong written and verbal communication skills. Experience managing both billing and accounts receivable functions. Ability to meet deadlines in recurring billing and collection cycles. High attention to detail and accuracy. Proficiency in QuickBooks, Microsoft Office (especially Excel), and related systems. Advanced Excel and financial reporting skills preferred. Strong organizational, time management, and prioritization abilities. Ability to work in a fast-paced, high-volume environment. Ability to work independently and collaborate cross-functionally. Experience with high-volume accounts, multi-service billing, and collections strongly preferred. WORKING RELATIONSHIPS: Must be able to work as to team with other employees. Must be punctual and reliable & follow directions as by Management. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to follow verbal and written instructions Basic math, reconciliation, and financial analysis skills Ability to read and adhere to company safety policies Strong communication skills across all levels of the organization Pay Range: $24-$28 hourly, based on skills, experience, and job-related factors.

Full job record

Job ID24d15dce10350ccb15e1002269e8b0f27722d78a
Org IDe8c48f15-2eb8-4029-8839-d40091b588ea
Source IDfe2a0e41-a3cf-4e33-8d36-0db8f91cde1f
Board IDfe2a0e41-a3cf-4e33-8d36-0db8f91cde1f
Provideradp_workforcenow
Provider Job Key590732
TitleBilling & Accounts Receivable Specialist
Normalized Title—
Statusactive
Activeyes
Location TextSANTA ANA, CA, US, SANTA ANA, CA
Department—
Team—
Employment Type—
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CountryUnited States
RegionCA
CitySANTA ANA
Salary Raw24 To 28 (USD) Hourly
Salary Min24
Salary Max28
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=39315c2e-c9a6-4bb2-abc6-8a0693b8739e&ccId=19000101_000001&lang=en_US&type=JS&jobId=590732&jwId=9203130050061_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=39315c2e-c9a6-4bb2-abc6-8a0693b8739e&ccId=19000101_000001&lang=en_US&type=JS&jobId=590732&jwId=9203130050061_1
First Seen At2026-05-31 19:03:24Z
Last Seen At2026-06-06 12:24:16Z
Last Checked At2026-06-06 12:24:16Z
Last Changed At2026-06-06 12:24:16Z
Inactive At—
Source Posted At2026-05-22 00:16:00Z
Source Updated At—
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Creating master bills, per customer, while ensuring accuracy and completeness. Bill for other service types such as flat rates for professional service types.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Maintain accurate billing records in QuickBooks and ReconPro.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Reconcile billing data between systems to ensure consistency and accuracy.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Identify and resolve discrepancies between service records and billing systems.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Communicate regularly with dealership customers regarding invoices, questions, or corrections</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Coordinate with internal teams (operations, supervisors, employees) to validate services rendered.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Handle billing disputes and adjustments in a timely and professional manner.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Track and document corrections and follow-ups.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Create and distribute regular billing reports.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Maintain confidentiality and accuracy of financial and customer data.</span></li></ul></div><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;line-height:15.0pt;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:windowtext;'>AR&nbsp;</span></strong></p><div style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Manage the full accounts receivable cycle, including posting payments, tracking outstanding balances, and maintaining accurate AR aging reports.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Monitor customer accounts to ensure timely collections and follow up on past-due invoices.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Send payment reminders, statements, and collection notices in a professional manner.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Apply payments accurately and reconcile customer accounts.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Assist in reducing Days Sales Outstanding (DSO) by actively managing collections.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:windowtext;'>Maintain detailed documentation of collection efforts and account activity.</span></li></ul></div><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><br></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>QUALIFICATIONS:&nbsp;</span></u></strong></p><div style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Bilingual in English and Spanish (required).&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Strong written and verbal communication skills.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Experience managing both billing and accounts receivable functions.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to meet deadlines in recurring billing and collection cycles.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>High attention to detail and accuracy.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Proficiency in QuickBooks, Microsoft Office (especially Excel), and related systems.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Advanced Excel and financial reporting skills preferred.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Strong organizational, time management, and prioritization abilities.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to work in a fast-paced, high-volume environment.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to work independently and collaborate cross-functionally.&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Experience with high-volume accounts, multi-service billing, and collections strongly preferred.</span></li></ul></div><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><br></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>WORKING RELATIONSHIPS:</span></u></strong></p><div style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><ul style=\"margin-bottom:0in;margin-left: 0in;\"><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Must be able to work as to team with other employees.</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Must be punctual and reliable &amp; follow directions as by Management.</span></li></ul></div><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;margin-left:.5in;'><br></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>KNOWLEDGE, SKILLS, AND ABILITIES:</span></u></strong></p><div style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;color:black;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to follow verbal and written instructions&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Basic math, reconciliation, and financial analysis skills&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to read and adhere to company safety policies&nbsp;</span></li><li style=\"margin:0in;font-size:13px;font-family: initial;color:black;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Strong communication skills across all levels of the organization</span></li></ul></div><p><br></p><div style=\"font-family:'Segoe UI';font-size:14px;font-style:normal;font-weight:400;line-height:20px;\" data-pasted=\"true\"><span style=\"font-family: arial, sans-serif; font-size: 14px;\">Pay Range: $24-$28 hourly, based on skills, experience, and job-related factors.</span></div><p><br></p></div>\n",
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    "requisitionTitle": "Billing & Accounts Receivable Specialist",
    "clientRequisitionID": "2244",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
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          "postalCode": "92704",
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  "detail_meta": {
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}
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