Office & Operations Coordinator

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  "last_changed_at": "2026-05-30T06:10:00.717Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "East Greenwich, Rhode Island, 02818, United States",
    "city": "East Greenwich",
    "region": "RI",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:31:12.056Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "East Greenwich, Rhode Island, 02818, United States",
      "city": "East Greenwich",
      "region": "RI",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": null,
  "workplace_type": "hybrid",
  "salary_currency": null
}

{}

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  "list_job": {
    "id": "147",
    "isRemote": null,
    "location": {
      "city": "East Greenwich",
      "state": "Rhode Island"
    },
    "atsLocation": {
      "city": "East Greenwich",
      "state": "Rhode Island",
      "country": "United States",
      "province": null
    },
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    "jobOpeningName": "Office & Operations Coordinator",
    "departmentLabel": null,
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "East Greenwich",
      "state": "Rhode Island",
      "postalCode": "02818",
      "addressCountry": "United States"
    },
    "datePosted": "2025-08-14",
    "atsLocation": {
      "city": "East Greenwich",
      "state": "Rhode Island",
      "country": "United States",
      "countryId": "1"
    },
    "description": "<p><span style=\"font-size: 15px; font-weight: bold\">Location:  West Warwick, RI</span></p>\n<p><span style=\"font-size: 15px; font-weight: bold\">Type:</span><span style=\"font-size: 15px\"> Full-time</span></p>\n<p><br></p>\n<p><span style=\"font-size: 22px; font-weight: bold\">About the role</span></p>\n<p><span style=\"font-size: 15px\">We’re looking for a reliable, detail-oriented multitasker to keep our office humming. In this hybrid role, you’ll handle </span><span style=\"font-size: 15px; font-weight: bold\">basic accounting tasks</span><span style=\"font-size: 15px\"> (payments, invoices, expense tracking), serve as </span><span style=\"font-size: 15px; font-weight: bold\">first-line HR support</span><span style=\"font-size: 15px\"> for employees, keep the </span><span style=\"font-size: 15px; font-weight: bold\">office running smoothly</span><span style=\"font-size: 15px\"> (supplies, snacks, facilities), and </span><span style=\"font-size: 15px; font-weight: bold\">support executives</span><span style=\"font-size: 15px\"> with travel and calendars.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 22px; font-weight: bold\">What you’ll do</span></p>\n<p><span style=\"font-size: 15px; font-weight: bold\">Accounting (approx. 40%)</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Enter and maintain vendor bills and customer invoices in </span><span style=\"font-size: 15px; font-weight: bold\">Sage 50</span><span style=\"font-size: 15px\"> (or similar, e.g., QuickBooks).</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Process payments (ACH/check), match POs/receipts, and track due dates.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Reconcile statements; follow up on missing W-9s and vendor details.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Prepare simple reports (A/P aging, A/R aging, monthly spend summaries) and assist with expense reimbursements.</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 15px; font-weight: bold\">HR Support (approx. 25%)</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Be the first point of contact for routine HR questions (time off, benefits enrollment windows, policies).</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Help with onboarding and offboarding checklists; maintain accurate employee files.</span><span style=\"font-size: 15px\"><br></span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Assist with payroll changes and benefits updates (in coordination with HR/PEO).</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 15px; font-weight: bold\">Office Management (approx. 20%)</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Own office supplies and snacks/water orders; manage mail/shipping.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Liaise with </span><span style=\"font-size: 15px; font-weight: bold\">property management</span><span style=\"font-size: 15px\"> and vendors to address facilities issues (badges, cleaning, repairs).</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Keep shared spaces tidy; coordinate on-site meetings and small events.</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 15px; font-weight: bold\">Executive Support (approx. 15%)</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Book travel (flights/hotels/cars) within policy; prepare itineraries.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Coordinate calendars across time zones; schedule internal/external meetings.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Assist with expense reports and light presentation prep as needed.</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 22px; font-weight: bold\">What you’ll bring</span></p>\n<ul>\n<li><span style=\"font-size: 15px; font-weight: bold\">1–3 years</span><span style=\"font-size: 15px\"> in an office admin, HR assistant, accounting assistant, or operations role.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Hands-on experience with </span><span style=\"font-size: 15px; font-weight: bold\">Sage 50</span><span style=\"font-size: 15px\"> or a similar accounting package.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Strong Excel/Google Sheets skills; comfortable with Gmail/Outlook calendars and basic document tools.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Clear, friendly communication and a service mindset; able to handle sensitive info confidentially.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Highly organized, proactive, and dependable; comfortable switching contexts throughout the day.</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 22px; font-weight: bold\">Nice to have</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Experience with a PEO/HRIS (e.g., Rippling, ADP, Gusto, Paychex).</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Basic knowledge of AP/AR workflows and expense management tools (e.g., Expensify/Ramp/Brex).</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Event coordination or facilities/vendor management exposure.</span><span style=\"font-size: 15px\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 22px; font-weight: bold\">Work setup &amp; schedule</span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Onsite presence required to support the office and facilities.</span><span style=\"font-size: 15px\"><br><br></span></li>\n<li><span style=\"font-size: 15px\">Standard business hours, with occasional flexibility for early/late meetings or travel bookings.</span></li>\n</ul>",
    "compensation": "60,000 - 70,000",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://smartappaccount.bamboohr.com/careers/147",
    "employmentStatusLabel": "Full-Time"
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}