Executive Assistant & Office Management (f/m/d)

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  "last_changed_at": "2026-05-30T06:00:42.188Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Austria",
    "city": null,
    "region": null,
    "country": "Austria",
    "is_remote": false,
    "confidence": 0.8
  },
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  "salary_min": null,
  "inferred_at": "2026-06-18T07:49:32.981Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Austria",
      "city": null,
      "region": null,
      "country": "Austria",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Austria"
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  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
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{}

{
  "id": "2649788",
  "name": "Executive Assistant & Office Management (f/m/d)",
  "office": "Austria",
  "keywords": [],
  "schedule": "full-or-part-time",
  "createdAt": "2026-05-28T09:12:39+00:00",
  "seniority": "experienced",
  "department": "BusinessOperations",
  "occupation": "executive_support",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "Your mission",
      "value": "<span style=\"font-size:16px;line-height:115%;font-family:'Times New Roman', serif;\">Imagine a world where tax preparation is seamless and stress-free for expatriates. That's the future we envision. To turn this vision into reality, we seek exceptional individuals like you to join our team. We value creative thinkers, proactive doers, and innovative problem-solvers who embrace challenges and thrive in a diverse and ever-evolving environment. At MyExpatTaxes, we foster a culture of collaboration, self-initiative, and continuous learning. We encourage you to think outside the box, leverage data-driven insights, experiment with new ideas, and contribute your unique perspective. </span><br><br><span style=\"font-size:16px;line-height:115%;font-family:'Times New Roman', serif;\">We are looking for a highly organized and proactive <strong>Executive Assistant & Office Manager</strong> (m/f/d) to support our founders and help keep our daily operations running smoothly. This role is ideal for someone who enjoys multitasking, staying organized, and being the go-to person for administrative and operational support.</span><br><span style=\"font-size:16px;line-height:115%;font-family:'Times New Roman', serif;\"><br></span><p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><strong><span style=\"font-family:'Times New Roman', serif;\"> Job responsibilities:  </span></strong></p><ul style=\"margin-bottom:0cm;\"><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Support the founders with day-to-day administrative tasks</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Collect and organize invoices and financial documents</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Schedule and coordiniate meetings and appointments</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Monitor operational queues during important deadlines </span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Manage and organize shared mailboxes and incoming communications</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Book business travel, accommodations and itineraries</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ensure the office is running smoothly (eg supply inventory, handle incoming and outgoing mail and postal services)  </span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Maintaining the office (eg, coordinating regular cleaning sessions and on-demand office arrangments along with system monitoring and repairs)</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Organization of team lunches, dinners and other events </span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Purchase and manage office supplies, snacks, drinks, and other office essentials</span><span style=\"font-size:16px;line-height:115%;font-family:'Times New Roman', serif;\"><br> </span></li></ul>"
    },
    {
      "name": "Your profile",
      "value": "<p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">As an all-rounder: when it comes to communication, you exchange ideas with colleagues from a wide variety of departments. You are good at dealing with many tasks at the same time and prioritizing them correctly. You have a pronounced affinity for numbers, quick comprehension, operational readiness and out-of-the box thinking. </span></p><p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\"><br> <strong>Hard requirements:</strong></span></p><ul style=\"margin-bottom:0cm;\"><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">English B2 minimum (company language is English)</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">German B2 minimum </span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Strong organizational and communication skills</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">You are used to taking responsibility and doing things independently</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Attention to detail and reliability</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Located in Vienna </span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ability to work from our 10th district office at minimum 2 days a week and to be  present when company events take place  </span></li></ul>"
    },
    {
      "name": "Why us?",
      "value": "<p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, or age. We respect that family always comes first and you will find us willing to accommodate your schedule. We care for our employees and for our customers.<br> <br> Our core values revolve around delivering freedom and responsibility to our team members. We provide a supportive work environment where you have the autonomy to shape your role and make a meaningful impact. There is no one-size-fits-all approach here. We value your expertise and encourage you to bring your flair. Join us at MyExpatTaxes, and together, we can revolutionize the way expatriates navigate their tax obligations while embracing the exciting opportunities of living abroad. Learn more about our services and join our passionate team today.<br> <br> We offer you a competitive compensation plus these benefits:</span></p><ul style=\"margin-bottom:0cm;\"><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Flexible working hours (Flexitime) and the freedom to regularly work from home or our office</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Free snacks and beverages in the office</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Regular team events</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Home Office set up budget</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">25 vacation days annually, plus local holidays</span></li><li style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Additional day off for your birthday </span></li></ul><p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:16px;font-family:Aptos, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Following the guidelines of the Austrian collective bargaining agreement for IT, we offer a minimum monthly gross salary of €2,547-. Depending on your experience and credentials we are willing to overpay and our expected range is €2600-€3200 for a full time position. This position is open to part-time or full-time employment (30 hours and above).</span></p><p style=\"margin-top:0cm;margin-right:0cm;margin-bottom:8pt;margin-left:0cm;line-height:115%;font-size:16px;font-family:Aptos, sans-serif;\"> </p>"
    }
  ],
  "occupationCategory": "administrative_and_clerical",
  "recruitingCategory": "Permanent Employee"
}