Fiscal & Business Specialist, Research Operations

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    "ShortDescriptionStr": "This position performs fiscal and budget support work to assist with the administration of financial and business transactions within USF Research departments. The Fiscal & Business Specialist performs business process transactions, budget monitoring, and account reconciliation tasks appropriate to the unit.",
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    "ExternalDescriptionStr": "<p>This position reports to the Assistant Director, Research Finance,. The primary duties of positions in this job classification are related to the implementation, monitoring, and reporting of fiscal and business processes, including budget reconciliation, expenditure and budget transfers, overseeing department spending and purchasing activity, accounts payable/receivable administration, and fiscal and accounting support for a grant or Auxiliary function. The Fiscal &amp; Business Specialist must remain up-to-date on all budgeting, grant funding, purchasing, accounts payable, accounts receivable, and cash related USF policies and procedures. This position requires knowledge of USF enterprise business systems (e.g., FAST, GEMS, and Banner/OASIS), word processing and spreadsheet applications to fulfill the duties. The Fiscal &amp; Business Specialist serves as a liaison with central University administrative departments such as USF Accounts Payable, Purchasing, Research Financial Management, etc.&nbsp;</p>",
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    "CorporateDescriptionStr": "<p><b>Working at USF</b></p>\n<p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.</p>\n<p><b>About USF&nbsp;</b></p>\n<p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at <a target=\"_blank\" rel=\"nofollow\">www.usf.edu</a>.</p>\n<p><b>Compliance and Federal Notices</b></p>\n<p><i>This position may be subject to a Level 1 or Level 2 criminal background check.</i></p>\n<p><u>Applicants have rights under Federal Employment Laws</u>:&nbsp;</p>\n<p><span>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. &nbsp;The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.</span></p>\n<p><a href=\"https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf\" target=\"_blank\" rel=\"nofollow\">Family and Medical Leave Act (FMLA)</a></p>\n<p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the <a href=\"https://www.usf.edu/hr/employment-resources/important-resources/ada-accommodations.aspx\" target=\"_blank\" rel=\"nofollow\">Central Human Resources ADA Accommodations</a>&nbsp;webpage for more information on requesting an accommodation during the application/interview process.</p>\n<p><b>Equal Employment Opportunity</b></p>\n<p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.&nbsp; The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.&nbsp; This job description does not constitute an employment contract.&nbsp;&nbsp;</p>",
    "ExternalPostedStartDate": "2026-06-16T03:22:30+00:00",
    "ExternalQualificationsStr": "<p><span style=\"font-family: inherit;\"><strong>Minimum Qualifications</strong></span></p><p>This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. &nbsp;College or other relevant post secondary coursework may substitute for the experience requirement on a year for year basis.&nbsp;</p><p>Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.</p><p>Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.<br>•&nbsp;&nbsp;&nbsp; SB 1310: Substitution of Work Experience for Postsecondary Education Requirements<br>•&nbsp;&nbsp;&nbsp; A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:<br>(a) Two years of direct experience for an associate degree;<br>(b) Four years of direct experience for a bachelor’s degree;<br>(c) Six years of direct experience for a master’s degree;<br>(d) Seven years of direct experience for a professional degree; or<br>(e) Nine years of direct experience for a doctoral degree<br>•&nbsp;&nbsp;&nbsp; Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.<br>•&nbsp;&nbsp;&nbsp; Minimum Qualifications that require a high school diploma are exempt from SB 1310.</p><p><strong>Additional Information for Applicants</strong></p><p>This position requires a Level I background check.&nbsp;</p><p>Hiring salary: $38,900 - $48,630, commensurate with experience.&nbsp;</p>",
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    "ExternalResponsibilitiesStr": "<p>The responsibilities for this position include:</p><p>25% - Assists with Accounts Receivable for USF Research, including but not limited to prepares Tax Free Alcohol and service fee invoices and interdepartmental transfers for service fees; responses to billing questions; assists with tracking incoming payments and helps ensure accounts are in compliance with financial procedures and policies; and sends bill reminders to clients regarding outstanding accounts.<br>&nbsp;</p><p>25% - Assists with procurement, researching items and obtaining price quotes, preparing/ initiating requisitions, and receiving purchase orders. This position will be in charge of using PCards and making purchases for the department. Makes travel arrangements for USF Research staff. Prepare and submit travel expenses and reports.<br>&nbsp;</p><p>20% - Provides confidential administrative and fiscal support to Assistant Director of Finance, including but not limited to assists with finalizing documents, reports, and correspondences; maintains records according to retention policies; inventories and organizes all current contracts and Memoranda of Understandings (MOUs) for Research Integrity &amp; Compliance.<br>&nbsp;</p><p>15% - Reviews and audits accounting documents such as invoices, requisitions, purchase orders, bills, and other documents for arithmetical accuracy, completeness, and adherence to University policies and procedures, agreements and contractual requirements; verifies totals and availability of funds before processing.<br>&nbsp;</p><p>10% - Prepares and maintains a variety of financial statistical reports and records; creates worksheets to track required data; compiles and prepares periodic and special reports. Assists with adjustments and reconciling entries to centralized accounting records; classifies and codes accounting transactions.<br>&nbsp;</p><p>5% - Performs other duties as assigned.<br>&nbsp;</p>",
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