Psychology - Administrative Assistant III

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    "description": "<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Position Classification:</b></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit&nbsp;<a href=\"https://www.uco.edu/people/human-resources/why-uco\">Why Work at UCO?&nbsp;</a>&nbsp;</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The hourly rate is $16.80 which translates to $34,944.00&nbsp;per year.</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>General Schedule:</b></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The general schedule for this position is 40 hours a week, Monday through Friday, 8:00 a.m. to 5:00 p.m.</span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><b><span style=\"color:black\">Position Overview:</span></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Provide secretarial and administrative support for all faculty and staff in the Psychology department. Responsible for the functioning of the office or department and maintaining a neat and welcoming environment. Initiates and handles correspondence relating to a department or program. Performs a variety of daily tasks and should be able to multi-task in a common area environment including greeting and directing students and guests in a welcoming manner. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers, including students, in securing needed information and documents. Shall always maintain professional and cooperative attitude and relationships. Perform duties as assigned.</span></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><b><span style=\"color:black\">Department Specific Essential Job Functions:</span></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist PSY with tasks that include coordination of appropriate documents and forms, keeping all records up to date and organized, and keeping the common spaces neat and organized. &nbsp;</span></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Responsible for assisting with budget management, tracking expenses, and p-card purchases. </span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Facilitation of department travel for faculty/staff to include filling and submitting forms, registrations, and group travel coordination.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Submitting requisitions and work orders, and other forms, tracking inventory and acting as building captain. </span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Maintain and update schedule for Old North building first floor conference rooms.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Schedules faculty meetings as requested and records notes.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Orders and maintains inventory of supplies and equipment.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with coordination of department and program events and committee meetings.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with schedule build, faculty assignment sheets, budget, and related tasks.</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Complete annual UCO training and others as needed to perform job duties and as requested. </span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Skill using computer programs (for example, Microsoft office 365, Banner, Paycom, Concur &mdash; travel software).</span></span></span></span></span></li>\r\n\t<li style=\"margin-right:3px; margin-left:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Other duties as assigned.</span></span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><b><span style=\"color:black\">Qualifications Required:</span></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Requires general education or vocational training and 5+ years of relevant experience. Must be customer service oriented and have a desire to work well with others, fostering a positive work environment. Experience in an educational environment.</span></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><b><span style=\"color:black\">Qualifications Preferred:</span></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Two years of college or Bachelor&#39;s degree. Experience in a higher-education environment. 3+ years of experience in customer service, office management, bookkeeping or financial tracking. Experience with these computer programs: Microsoft Office 365, Banner, Paycom, Concur.</span></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><b><span style=\"color:black\">Physical Demands:</span></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-right:3px; margin-left:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"line-height:normal\"><span style=\"color:black\">Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.</span></span></span></span></span></p>\r\n",
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