PT to FT Executive Assistant with Real Estate Assistant Experience

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    "city": "Columbus",
    "region": "OH",
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      "city": "Columbus",
      "state": "Ohio",
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    "jobOpeningName": "PT to FT Executive Assistant with Real Estate Assistant Experience",
    "departmentLabel": "Executive Assistants",
    "employmentStatusLabel": "Part-Time"
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    "datePosted": "2026-04-13",
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    "description": "<p><span style=\"font-weight: bold\">This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas.</span></p>\n<p><br></p>\n<p>Check Off Your List (COYL) is hiring a<span> </span><span style=\"font-weight: bold\">remote part-time Executive Assistant<span> </span></span>to support our exponential growth.</p>\n<p><br></p>\n<p>COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business.</p>\n<p><br></p>\n<p>We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation!</p>\n<p><br></p>\n<p>This is a remote position (<span style=\"font-weight: bold\">seeking employees based in Florida, Georgia, Maine, Ohio, Texas</span>) reporting to the Manager of the executive assistant team. This role will start at<span style=\"font-weight: bold\"><span> 20+</span> hours a week</span><span> </span>and can quickly grow from there.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Objectives of the Role:</span></p>\n<ul>\n<li>Assist clients as directed</li>\n<li>Maintain client relations and refine internal processes that support COYL and clients</li>\n<li>Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks</li>\n<li>Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Daily and Monthly Responsibilities (dependent on client needs):</span> </p>\n<ul>\n<li>For real estate/ business broker clients\n<ul>\n<li><span style=\"font-weight: bolder\">Contract-to-Close Management:</span> Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.</li>\n<li><span style=\"font-weight: bolder\">Documentation &amp; Compliance:</span> Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.</li>\n<li><span style=\"font-weight: bolder\">Liaison Communication:</span> Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.</li>\n<li><span style=\"font-weight: bolder\">Deadline Tracking:</span> Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.</li>\n<li><span style=\"font-weight: bolder\">Escrow &amp; Title Support:</span> Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.</li>\n<li><span style=\"font-weight: bolder\">System Maintenance:</span> Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)</li>\n<li>Other tasks as needed</li>\n</ul>\n</li>\n<li>For all clients \n<ul>\n<li>Manage the professional and personal needs for various clients</li>\n<li>Track detailed records in timekeeping system</li>\n<li>Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives</li>\n<li>Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals</li>\n<li>Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database</li>\n<li>Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company</li>\n<li>Organize client communications </li>\n<li>Answer phones for clients and relay messages</li>\n<li>Plan client events</li>\n<li>Respond to all requests within a maximum of 4 business hours</li>\n<li>Navigate priorities while multi-tasking </li>\n<li>All other tasks as needed</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Skills and Qualifications</span> </p>\n<ul>\n<li>4 years of experience in an administrative role reporting directly to senior management</li>\n<li>Experience in real estate support</li>\n<li>Experience supporting brokers</li>\n<li>Superb written and verbal communication skills</li>\n<li>Strong time-management skills and the ability to organize and coordinate multiple projects</li>\n<li>Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems</li>\n<li>Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge</li>\n<li>Ability to keep various companies’ confidences</li>\n<li>Promptness and a motivated self-starter</li>\n<li>Confident and professional phone presence</li>\n<li>Available to help with urgent requests</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Preferred Qualifications</span> </p>\n<ul>\n<li>Experience developing internal processes and filing systems</li>\n<li>Associates or above degree in administration; or equivalent experience</li>\n<li>Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc. </li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Schedule: </span></p>\n<ul>\n<li>Monday to Friday </li>\n<li>Part-time with the potential to grow to full-time</li>\n</ul>",
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