Project Management Administrator (3519)

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    "description": "<p><em><strong>*No third-party recruiters or agencies, please. Direct applicants only.</strong></em></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><strong><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Job Summary:</span></strong></span></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">The Project Management Administrator will collaborate with and provide support to all Construction Services personnel in the preparation of subcontracts, purchase orders, change orders, and related documentation, including RFIs, product and data submittals, bid documents, and other construction-related materials. Additionally, perform other duties as assigned by the Project Management Administrative Supervisor.</span></span></span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><strong><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Job Responsibilities:</span></strong></span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Prepare and submit safety and security documentation for site access on projects.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Track permits with Project Engineer; collect comments and send responses as needed.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Update and maintain Operations &amp; Maintenance (O&amp;M) manuals.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Coordinate with the factory to confirm and schedule offline dates for all sales and lease projects.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Monitor factory production schedules and conduct on-site quality control checks two to three times per month. </span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Collect and submit product and data submittals as required.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Coordinate project debrief and update meetings, including preparation of meeting minutes. </span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Maintain and update Activity Hazard Analysis (AHA) safety documentation, both general and site-specific. </span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Update Customer&rsquo;s portal information as needed for site requirements. </span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Maintain and update Salesforce records as required (e.g., PM site visit and cases).</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Assist the Contract Administrator with AIA&#39;s, lien releases, progress billings.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Manage onboarding for new subcontractors, including collection of insurance certificates, W-9s, and related documentation.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Maintain compliance in accordance with all policies and procedures.</span></span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">Additional duties as required.</span></span></span></li>\n</ul>\n",
    "jobCategory": "Admin - Clerical",
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