Administrative Assistant II

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    "city": "Santa Rosa",
    "jobId": 517557,
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    "jobShift": "Day",
    "jobTitle": "Administrative Assistant II",
    "location": "Santa Rosa - Santa Rosa, CA 95401",
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    "description": "<p style=\"text-align:justify;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Under the general supervision of the Chief Operations Officer (COO) the Administrative Assistant II (AA II) provides a broad variety of clerical and administrative tasks including managing an active calendar of appointments, composing and preparing correspondence and taking minutes that may be confidential, arranging detailed travel plans, meetings, conference calls, compiling documents, itineraries and agendas. The AA II also provides support to the administrative department and Board of Directors as needed.&nbsp; The AA II is responsible for developing and maintaining an accurate calendar, official board and administrative records, documents and files; and participating/coordinating special projects and events, as assigned. </span></span></span></p>\r\n",
    "jobCategory": "Admin - Clerical",
    "salaryRange": "$25.64 - $34.97 Hourly",
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    "googleJobJson": "{\"@context\":\"https://schema.org/\",\"@type\":\"JobPosting\",\"title\":\"Administrative Assistant II\",\"identifier\":\"J0XC97517557\",\"url\":\"https://www.paycomonline.net/v4/ats/web.php/portal/0283999B7715AC744DC74C710392B283/jobs/517557\",\"image\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=0283999B7715AC744DC74C710392B283\",\"baseSalary\":{\"@type\":\"MonetaryAmount\",\"currency\":\"USD\",\"value\":{\"@type\":\"QuantitativeValue\",\"minValue\":25.64,\"maxValue\":34.97,\"unitText\":\"\"}},\"datePosted\":\"2026-06-09\",\"description\":\"Job DetailsJob Location: Santa Rosa - Santa Rosa, CA 95401Position Type: Full TimeSalary Range: $25.64 - $34.97 HourlyJob Shift: DayJob Category: Admin - ClericalUnder the general supervision of the Chief Operations Officer (COO) the Administrative Assistant II (AA II) provides a broad variety of clerical and administrative tasks including managing an active calendar of appointments, composing and preparing correspondence and taking minutes that may be confidential, arranging detailed travel plans, meetings, conference calls, compiling documents, itineraries and agendas. The AA II also provides support to the administrative department and Board of Directors as needed.&nbsp; The AA II is responsible for developing and maintaining an accurate calendar, official board and administrative records, documents and files; and participating/coordinating special projects and events, as assigned. \\r\\nQualificationsESSENTIAL FUNCTIONS:\\r\\n\\r\\nThe following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.&nbsp; Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.\\r\\n\\r\\n\\r\\n\\tThe AA II must have excellent communication, planning and problem solving (or critical thinking) skills; must be able to work independently or in cooperation with other groups as directed by COO; and must be able to manage their time effectively.&nbsp; \\r\\n\\tThe AAII screens telephone calls, correspondences, and appointment requests for the COO; greets visitors and serves as primary back up to the HR, Compliance, Quality Improvement, IT, HIM / PRC departments.\\r\\n\\tResponsible for coordinating and organizing SCIHP calendar schedule, department meetings and conferences including meeting venue bookings, catering requirements, coordinates room setup with maintenance and IT for audio-visual equipment/support.&nbsp; Has available flip charts and tends to other requirements of meeting as needed.\\r\\n\\tResponsible for taking minutes for meetings, distributing agendas and other meeting materials as assigned.\\r\\n\\tResponsible for organizing and maintaining COO and Administration department documents, records and reports.\\r\\n\\tCross functional collaboration working closely with multiple departments to provide administrative support by coordinating information, assisting with interdepartmental projects, and ensuring timely communication and document preparation across teams. \\r\\n\\tResponsible for coordinating and preparing travel arrangements, including making hotel accommodation, land/air transportation and completing a travel order form for the COO and others, as needed.&nbsp; \\r\\n\\tResponsible for maintaining an accurate expense report, processing invoices in a timely manner, ensuring correct account codes are used and required signatures are obtained. \\r\\n\\tPerforms general office duties, such as ordering supplies, maintaining adequate supplies in copy room, ensures room is kept neat and orderly; maintains accurate records/files; composes, types, and distributes internal/external correspondence and memos, emails, filing, photocopying, scanning, and faxes as needed. \\r\\n\\tCreates and maintains a filing system(s), which includes electronic files.\\r\\n\\tCompletes or assists in the planning, coordination, conferences, workshops and other functions as assigned.\\r\\n\\tFormat and compile proposals.\\r\\n\\tCoordinate meetings and collect input from stakeholders.\\r\\n\\tTrack deadlines, timelines, and deliverables.\\r\\n\\tGather basic data or research (non-analytical).\\r\\n\\tPrepare draft documents using provided content.\\r\\n\\tMaintain files and reports. \\r\\n\\tWelcome on-site visitors determine the nature of business and announce visitors to appropriate personnel. Monitors visitors access.\\r\\n\\tGoes to the post office and picks up mail daily. Receives, sorts and routes mail, and maintains and routes publications daily.\\r\\n\\tCreates engaging and visually appealing flyers, newsletters, social medial posts, and posters to effectively communicate information and promote departmental events, ensuring consistency with the organization&#39;s brand guidelines and standards.&nbsp;\\r\\n\\tCoordinates headshot photos of new hires and writes new provider biographies, ensuring a polished and professional representation of new team members.\\r\\n\\tCreates and updates website content; collaborates with a consultant. \\r\\n\\tCollaborates between external vendors and internal departments to ensure the successful execution of health fairs and community events, meeting diverse needs and fostering a comprehensive and engaging event experience for the community.\\r\\n\\tOversee the room reservation calendar, liaise with individuals seeking room reservations, ensure proper documentation and access arrangements are seamlessly coordinated, and manage reservations to prevent calendar conflicts.\\r\\n\\tPerform additional duties as assigned.\\r\\n\\r\\n\\r\\nBOARD OF DIRECTOR DUTIES: \\r\\n\\r\\n\\r\\n\\tResponsible for scheduling and arranging meeting space; ordering and preparing refreshments and meals for all bi-monthly Board meetings, committees or special meetings. \\r\\n\\tPrepares, publishes and posts agendas (with approval from COO and or CEO), meeting notices and other related materials; assembling Board packets.&nbsp; Prepare and disseminate all documents for Board Meetings in a timely manner; posts monthly board minutes; scans and maintains an accurate file of the monthly board meeting minutes and attachments.\\r\\n\\tMaintains a current and accurate board mailing / contact information, current delegates and certifications. Including onboarding of new board members.\\r\\n\\tResponsible for coordinating and preparing travel arrangements for the Board of Directors.&nbsp; \\r\\n\\tServes as contact and source of information for the Board of Directors.\\r\\n\\tUpdates Board of Directors binders, as needed; maintains adequate office supplies in boardroom, orders plates and cutlery for board refreshments, etc.\\r\\n\\r\\n\\r\\nEDUCATION AND EXPERIENCE:&nbsp; \\r\\n\\r\\n\\r\\n\\tAssociate&rsquo;s degree (A.A) or a Business School Secretarial Certificate, three to five years&rsquo; experience, or equivalent combination of education and experience. \\r\\n\\tMust maintain a valid, unrestricted California Driver&rsquo;s license and ability to be insurable under SCIHP&rsquo;s automobile insurance and be able to meet insurance requirements regarding driver record to utilize GSA vehicles.\\r\\n\\tPossess current CPR certification.\\r\\n\\r\\n\\r\\nQUALIFICATIONS:\\r\\n\\r\\n\\r\\n\\tAbility to effectively present information and respond to questions from Board of Directors, managers, clients, customers, and the public. \\r\\n\\tMust possess excellent verbal and written communication skills.\\r\\n\\tMust possess strong working knowledge of Microsoft office suite.\\r\\n\\tMust maintain discretion, confidentiality, commitment to excellence, and high standards.\\r\\n\\tMust possess strong organizational, problem-solving, and analytical skills.\\r\\n\\tAbility to manage and prioritize workflow.\\r\\n\\tStrong interpersonal skills. \\r\\n\\tAbility to understand and follow written and verbal instructions.\\r\\n\\tAbility to work independently and as a member of various teams and committees. \\r\\n\\tVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.\\r\\n\\tAcute attention to detail\\r\\n\\tDemonstrated ability to plan and organize projects. \\r\\n\\tAbility to multitask and prioritize daily workload.\\r\\n\\tMust be able to work flexible hours.\\r\\n\\r\\n\\r\\nSPECIAL QUALIFICATIONS: \\r\\n\\r\\nAll employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nHow to Apply\\r\\n\\r\\nSubmit your application to Sonoma County Indian Health Project, Inc.\\r\\n\\r\\nAttention: Human Resources Department\\r\\nAddress: 144 Stony Point Road, Room 2209, Santa Rosa, CA 95401\\r\\n\\r\\nEmail:&nbsp;[email protected]&nbsp;Fax: (707) 526-1016\\r\\n\\r\\nApplication Form: Available online at&nbsp;www.scihp.org/human-resources\\r\\n\\r\\nWhen applying under Indian Preference, please include valid documentation of eligibility with your application materials.\\r\\n\",\"responsibilities\":\"Under the general supervision of the Chief Operations Officer (COO) the Administrative Assistant II (AA II) provides a broad variety of clerical and administrative tasks including managing an active calendar of appointments, composing and preparing correspondence and taking minutes that may be confidential, arranging detailed travel plans, meetings, conference calls, compiling documents, itineraries and agendas. The AA II also provides support to the administrative department and Board of Directors as needed.&nbsp; The AA II is responsible for developing and maintaining an accurate calendar, official board and administrative records, documents and files; and participating/coordinating special projects and events, as assigned. \\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"SONOMA COUNTY INDIAN HEALTH PROJECT\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=0283999B7715AC744DC74C710392B283\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"144 Stony Point Rd\",\"addressLocality\":\"Santa Rosa\",\"addressRegion\":\"CA\",\"postalCode\":95401,\"addressCountry\":\"USA\"}},\"qualifications\":\"ESSENTIAL FUNCTIONS:\\r\\n\\r\\nThe following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.&nbsp; Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.\\r\\n\\r\\n\\r\\n\\tThe AA II must have excellent communication, planning and problem solving (or critical thinking) skills; must be able to work independently or in cooperation with other groups as directed by COO; and must be able to manage their time effectively.&nbsp; \\r\\n\\tThe AAII screens telephone calls, correspondences, and appointment requests for the COO; greets visitors and serves as primary back up to the HR, Compliance, Quality Improvement, IT, HIM / PRC departments.\\r\\n\\tResponsible for coordinating and organizing SCIHP calendar schedule, department meetings and conferences including meeting venue bookings, catering requirements, coordinates room setup with maintenance and IT for audio-visual equipment/support.&nbsp; Has available flip charts and tends to other requirements of meeting as needed.\\r\\n\\tResponsible for taking minutes for meetings, distributing agendas and other meeting materials as assigned.\\r\\n\\tResponsible for organizing and maintaining COO and Administration department documents, records and reports.\\r\\n\\tCross functional collaboration working closely with multiple departments to provide administrative support by coordinating information, assisting with interdepartmental projects, and ensuring timely communication and document preparation across teams. \\r\\n\\tResponsible for coordinating and preparing travel arrangements, including making hotel accommodation, land/air transportation and completing a travel order form for the COO and others, as needed.&nbsp; \\r\\n\\tResponsible for maintaining an accurate expense report, processing invoices in a timely manner, ensuring correct account codes are used and required signatures are obtained. \\r\\n\\tPerforms general office duties, such as ordering supplies, maintaining adequate supplies in copy room, ensures room is kept neat and orderly; maintains accurate records/files; composes, types, and distributes internal/external correspondence and memos, emails, filing, photocopying, scanning, and faxes as needed. \\r\\n\\tCreates and maintains a filing system(s), which includes electronic files.\\r\\n\\tCompletes or assists in the planning, coordination, conferences, workshops and other functions as assigned.\\r\\n\\tFormat and compile proposals.\\r\\n\\tCoordinate meetings and collect input from stakeholders.\\r\\n\\tTrack deadlines, timelines, and deliverables.\\r\\n\\tGather basic data or research (non-analytical).\\r\\n\\tPrepare draft documents using provided content.\\r\\n\\tMaintain files and reports. \\r\\n\\tWelcome on-site visitors determine the nature of business and announce visitors to appropriate personnel. Monitors visitors access.\\r\\n\\tGoes to the post office and picks up mail daily. Receives, sorts and routes mail, and maintains and routes publications daily.\\r\\n\\tCreates engaging and visually appealing flyers, newsletters, social medial posts, and posters to effectively communicate information and promote departmental events, ensuring consistency with the organization&#39;s brand guidelines and standards.&nbsp;\\r\\n\\tCoordinates headshot photos of new hires and writes new provider biographies, ensuring a polished and professional representation of new team members.\\r\\n\\tCreates and updates website content; collaborates with a consultant. \\r\\n\\tCollaborates between external vendors and internal departments to ensure the successful execution of health fairs and community events, meeting diverse needs and fostering a comprehensive and engaging event experience for the community.\\r\\n\\tOversee the room reservation calendar, liaise with individuals seeking room reservations, ensure proper documentation and access arrangements are seamlessly coordinated, and manage reservations to prevent calendar conflicts.\\r\\n\\tPerform additional duties as assigned.\\r\\n\\r\\n\\r\\nBOARD OF DIRECTOR DUTIES: \\r\\n\\r\\n\\r\\n\\tResponsible for scheduling and arranging meeting space; ordering and preparing refreshments and meals for all bi-monthly Board meetings, committees or special meetings. \\r\\n\\tPrepares, publishes and posts agendas (with approval from COO and or CEO), meeting notices and other related materials; assembling Board packets.&nbsp; Prepare and disseminate all documents for Board Meetings in a timely manner; posts monthly board minutes; scans and maintains an accurate file of the monthly board meeting minutes and attachments.\\r\\n\\tMaintains a current and accurate board mailing / contact information, current delegates and certifications. Including onboarding of new board members.\\r\\n\\tResponsible for coordinating and preparing travel arrangements for the Board of Directors.&nbsp; \\r\\n\\tServes as contact and source of information for the Board of Directors.\\r\\n\\tUpdates Board of Directors binders, as needed; maintains adequate office supplies in boardroom, orders plates and cutlery for board refreshments, etc.\\r\\n\\r\\n\\r\\nEDUCATION AND EXPERIENCE:&nbsp; \\r\\n\\r\\n\\r\\n\\tAssociate&rsquo;s degree (A.A) or a Business School Secretarial Certificate, three to five years&rsquo; experience, or equivalent combination of education and experience. \\r\\n\\tMust maintain a valid, unrestricted California Driver&rsquo;s license and ability to be insurable under SCIHP&rsquo;s automobile insurance and be able to meet insurance requirements regarding driver record to utilize GSA vehicles.\\r\\n\\tPossess current CPR certification.\\r\\n\\r\\n\\r\\nQUALIFICATIONS:\\r\\n\\r\\n\\r\\n\\tAbility to effectively present information and respond to questions from Board of Directors, managers, clients, customers, and the public. \\r\\n\\tMust possess excellent verbal and written communication skills.\\r\\n\\tMust possess strong working knowledge of Microsoft office suite.\\r\\n\\tMust maintain discretion, confidentiality, commitment to excellence, and high standards.\\r\\n\\tMust possess strong organizational, problem-solving, and analytical skills.\\r\\n\\tAbility to manage and prioritize workflow.\\r\\n\\tStrong interpersonal skills. \\r\\n\\tAbility to understand and follow written and verbal instructions.\\r\\n\\tAbility to work independently and as a member of various teams and committees. \\r\\n\\tVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.\\r\\n\\tAcute attention to detail\\r\\n\\tDemonstrated ability to plan and organize projects. \\r\\n\\tAbility to multitask and prioritize daily workload.\\r\\n\\tMust be able to work flexible hours.\\r\\n\\r\\n\\r\\nSPECIAL QUALIFICATIONS: \\r\\n\\r\\nAll employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nHow to Apply\\r\\n\\r\\nSubmit your application to Sonoma County Indian Health Project, Inc.\\r\\n\\r\\nAttention: Human Resources Department\\r\\nAddress: 144 Stony Point Road, Room 2209, Santa Rosa, CA 95401\\r\\n\\r\\nEmail:&nbsp;[email protected]&nbsp;Fax: (707) 526-1016\\r\\n\\r\\nApplication Form: Available online at&nbsp;www.scihp.org/human-resources\\r\\n\\r\\nWhen applying under Indian Preference, please include valid documentation of eligibility with your application materials.\\r\\n\",\"experienceRequirements\":\"ESSENTIAL FUNCTIONS:\\r\\n\\r\\nThe following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.&nbsp; Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.\\r\\n\\r\\n\\r\\n\\tThe AA II must have excellent communication, planning and problem solving (or critical thinking) skills; must be able to work independently or in cooperation with other groups as directed by COO; and must be able to manage their time effectively.&nbsp; \\r\\n\\tThe AAII screens telephone calls, correspondences, and appointment requests for the COO; greets visitors and serves as primary back up to the HR, Compliance, Quality Improvement, IT, HIM / PRC departments.\\r\\n\\tResponsible for coordinating and organizing SCIHP calendar schedule, department meetings and conferences including meeting venue bookings, catering requirements, coordinates room setup with maintenance and IT for audio-visual equipment/support.&nbsp; Has available flip charts and tends to other requirements of meeting as needed.\\r\\n\\tResponsible for taking minutes for meetings, distributing agendas and other meeting materials as assigned.\\r\\n\\tResponsible for organizing and maintaining COO and Administration department documents, records and reports.\\r\\n\\tCross functional collaboration working closely with multiple departments to provide administrative support by coordinating information, assisting with interdepartmental projects, and ensuring timely communication and document preparation across teams. \\r\\n\\tResponsible for coordinating and preparing travel arrangements, including making hotel accommodation, land/air transportation and completing a travel order form for the COO and others, as needed.&nbsp; \\r\\n\\tResponsible for maintaining an accurate expense report, processing invoices in a timely manner, ensuring correct account codes are used and required signatures are obtained. \\r\\n\\tPerforms general office duties, such as ordering supplies, maintaining adequate supplies in copy room, ensures room is kept neat and orderly; maintains accurate records/files; composes, types, and distributes internal/external correspondence and memos, emails, filing, photocopying, scanning, and faxes as needed. \\r\\n\\tCreates and maintains a filing system(s), which includes electronic files.\\r\\n\\tCompletes or assists in the planning, coordination, conferences, workshops and other functions as assigned.\\r\\n\\tFormat and compile proposals.\\r\\n\\tCoordinate meetings and collect input from stakeholders.\\r\\n\\tTrack deadlines, timelines, and deliverables.\\r\\n\\tGather basic data or research (non-analytical).\\r\\n\\tPrepare draft documents using provided content.\\r\\n\\tMaintain files and reports. \\r\\n\\tWelcome on-site visitors determine the nature of business and announce visitors to appropriate personnel. Monitors visitors access.\\r\\n\\tGoes to the post office and picks up mail daily. Receives, sorts and routes mail, and maintains and routes publications daily.\\r\\n\\tCreates engaging and visually appealing flyers, newsletters, social medial posts, and posters to effectively communicate information and promote departmental events, ensuring consistency with the organization&#39;s brand guidelines and standards.&nbsp;\\r\\n\\tCoordinates headshot photos of new hires and writes new provider biographies, ensuring a polished and professional representation of new team members.\\r\\n\\tCreates and updates website content; collaborates with a consultant. \\r\\n\\tCollaborates between external vendors and internal departments to ensure the successful execution of health fairs and community events, meeting diverse needs and fostering a comprehensive and engaging event experience for the community.\\r\\n\\tOversee the room reservation calendar, liaise with individuals seeking room reservations, ensure proper documentation and access arrangements are seamlessly coordinated, and manage reservations to prevent calendar conflicts.\\r\\n\\tPerform additional duties as assigned.\\r\\n\\r\\n\\r\\nBOARD OF DIRECTOR DUTIES: \\r\\n\\r\\n\\r\\n\\tResponsible for scheduling and arranging meeting space; ordering and preparing refreshments and meals for all bi-monthly Board meetings, committees or special meetings. \\r\\n\\tPrepares, publishes and posts agendas (with approval from COO and or CEO), meeting notices and other related materials; assembling Board packets.&nbsp; Prepare and disseminate all documents for Board Meetings in a timely manner; posts monthly board minutes; scans and maintains an accurate file of the monthly board meeting minutes and attachments.\\r\\n\\tMaintains a current and accurate board mailing / contact information, current delegates and certifications. Including onboarding of new board members.\\r\\n\\tResponsible for coordinating and preparing travel arrangements for the Board of Directors.&nbsp; \\r\\n\\tServes as contact and source of information for the Board of Directors.\\r\\n\\tUpdates Board of Directors binders, as needed; maintains adequate office supplies in boardroom, orders plates and cutlery for board refreshments, etc.\\r\\n\\r\\n\\r\\nEDUCATION AND EXPERIENCE:&nbsp; \\r\\n\\r\\n\\r\\n\\tAssociate&rsquo;s degree (A.A) or a Business School Secretarial Certificate, three to five years&rsquo; experience, or equivalent combination of education and experience. \\r\\n\\tMust maintain a valid, unrestricted California Driver&rsquo;s license and ability to be insurable under SCIHP&rsquo;s automobile insurance and be able to meet insurance requirements regarding driver record to utilize GSA vehicles.\\r\\n\\tPossess current CPR certification.\\r\\n\\r\\n\\r\\nQUALIFICATIONS:\\r\\n\\r\\n\\r\\n\\tAbility to effectively present information and respond to questions from Board of Directors, managers, clients, customers, and the public. \\r\\n\\tMust possess excellent verbal and written communication skills.\\r\\n\\tMust possess strong working knowledge of Microsoft office suite.\\r\\n\\tMust maintain discretion, confidentiality, commitment to excellence, and high standards.\\r\\n\\tMust possess strong organizational, problem-solving, and analytical skills.\\r\\n\\tAbility to manage and prioritize workflow.\\r\\n\\tStrong interpersonal skills. \\r\\n\\tAbility to understand and follow written and verbal instructions.\\r\\n\\tAbility to work independently and as a member of various teams and committees. \\r\\n\\tVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.\\r\\n\\tAcute attention to detail\\r\\n\\tDemonstrated ability to plan and organize projects. \\r\\n\\tAbility to multitask and prioritize daily workload.\\r\\n\\tMust be able to work flexible hours.\\r\\n\\r\\n\\r\\nSPECIAL QUALIFICATIONS: \\r\\n\\r\\nAll employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nHow to Apply\\r\\n\\r\\nSubmit your application to Sonoma County Indian Health Project, Inc.\\r\\n\\r\\nAttention: Human Resources Department\\r\\nAddress: 144 Stony Point Road, Room 2209, Santa Rosa, CA 95401\\r\\n\\r\\nEmail:&nbsp;[email protected]&nbsp;Fax: (707) 526-1016\\r\\n\\r\\nApplication Form: Available online at&nbsp;www.scihp.org/human-resources\\r\\n\\r\\nWhen applying under Indian Preference, please include valid documentation of eligibility with your application materials.\\r\\n\",\"industry\":\"Admin - Clerical\",\"validThrough\":\"2026-07-17\",\"workHours\":\"Day\"}",
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    "educationLevel": "",
    "qualifications": "<p class=\"MsoNoSpacing\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><b><u><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">ESSENTIAL FUNCTIONS</span></u></b><b><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">:</span></b></span></span></p>\r\n\r\n<p class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.&nbsp; Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</span></span></span></p>\r\n\r\n<ol>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">The AA II must have excellent communication, planning and problem solving (or critical thinking) skills; must be able to work independently or in cooperation with other groups as directed by COO; and must be able to manage their time effectively.&nbsp; </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">The AAII screens telephone calls, correspondences, and appointment requests for the COO; greets visitors and serves as primary back up to the HR, Compliance, Quality Improvement, IT, HIM / PRC departments.</span></span></span></span></li>\r\n\t<li class=\"Default\" style=\"text-align:justify\"><span style=\"font-size:12pt\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:black\"><span style=\"font-size:11.0pt\">Responsible for coordinating and organizing SCIHP calendar schedule, department meetings and conferences including meeting venue bookings, catering requirements, coordinates room setup with maintenance and IT for audio-visual equipment/support.&nbsp; Has available flip charts and tends to other requirements of meeting as needed.</span></span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"font-family:Calibri,sans-serif\">Responsible for taking minutes for meetings, distributing agendas and other meeting materials as assigned.</span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"font-family:Calibri,sans-serif\">Responsible for organizing and maintaining COO and Administration department documents, records and reports.</span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"font-family:Calibri,sans-serif\">Cross functional collaboration working closely with multiple departments to provide administrative support by coordinating information, assisting with interdepartmental projects, and ensuring timely communication and document preparation across teams. </span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:-1.25in 1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Responsible for coordinating and preparing travel arrangements, including making hotel accommodation, land/air transportation and completing a travel order form for the COO and others, as needed.&nbsp; </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:-1.25in 1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Responsible for maintaining an accurate expense report, processing invoices in a timely manner, ensuring correct account codes are used and required signatures are obtained. </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Performs general office duties, such as ordering supplies, maintaining adequate supplies in copy room, ensures room is kept neat and orderly; maintains accurate records/files; composes, types, and distributes internal/external correspondence and memos, emails, filing, photocopying, scanning, and faxes as needed. </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Creates and maintains a filing system(s), which includes electronic files.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Completes or assists in the planning, coordination, conferences, workshops and other functions as assigned.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Format and compile proposals.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Coordinate meetings and collect input from stakeholders.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Track deadlines, timelines, and deliverables.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Gather basic data or research (non-analytical).</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Prepare draft documents using provided content.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:45.0pt right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Maintain files and reports. </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Welcome on-site visitors determine the nature of business and announce visitors to appropriate personnel. Monitors visitors access.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Goes to the post office and picks up mail daily. Receives, sorts and routes mail, and maintains and routes publications daily.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Creates engaging and visually appealing flyers, newsletters, social medial posts, and posters to effectively communicate information and promote departmental events, ensuring consistency with the organization&#39;s brand guidelines and standards.&nbsp;</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Coordinates headshot photos of new hires and writes new provider biographies, ensuring a polished and professional representation of new team members.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Creates and updates website content; collaborates with a consultant. </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Collaborates between external vendors and internal departments to ensure the successful execution of health fairs and community events, meeting diverse needs and fostering a comprehensive and engaging event experience for the community.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Oversee the room reservation calendar, liaise with individuals seeking room reservations, ensure proper documentation and access arrangements are seamlessly coordinated, and manage reservations to prevent calendar conflicts.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\">Perform additional duties as assigned.</span></span></span></span></li>\r\n</ol>\r\n\r\n<p><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:2.0in right 423.0pt\"><span style=\"font-family:Calibri,sans-serif\"><b><u>BOARD OF DIRECTOR DUTIES: </u></b></span></span></span></span></p>\r\n\r\n<ol style=\"margin-bottom:8px\">\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"font-family:Calibri,sans-serif\">Responsible for scheduling and arranging meeting space; ordering and preparing refreshments and meals for all bi-monthly Board meetings, committees or special meetings. </span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Prepares, publishes and posts agendas (with approval from COO and or CEO), meeting notices and other related materials; assembling Board packets.&nbsp; Prepare and disseminate all documents for Board Meetings in a timely manner; posts monthly board minutes; scans and maintains an accurate file of the monthly board meeting minutes and attachments.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Maintains a current and accurate board mailing / contact information, current delegates and certifications. Including onboarding of new board members.</span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:-1.25in 1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Responsible for coordinating and preparing travel arrangements for the Board of Directors.&nbsp; </span></span></span></span></li>\r\n\t<li style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Serves as contact and source of information for the Board of Directors.</span></span></span></span></li>\r\n\t<li style=\"margin-bottom:8px; text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:1.5in 4.0in 5.2in\"><span style=\"font-family:Calibri,sans-serif\">Updates Board of Directors binders, as needed; maintains adequate office supplies in boardroom, orders plates and cutlery for board refreshments, etc.</span></span></span></span></li>\r\n</ol>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><b><u><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">EDUCATION AND EXPERIENCE</span></u></b><b><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">:</span></b>&nbsp; </span></span></p>\r\n\r\n<ol style=\"margin-bottom:8px\">\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Associate&rsquo;s degree (A.A) or a Business School Secretarial Certificate, three to five years&rsquo; experience, or equivalent combination of education and experience. </span></span></span></li>\r\n\t<li style=\"margin-right:-4px; margin-bottom:8px; text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:0in\"><span style=\"font-family:Calibri,sans-serif\">Must maintain a valid, unrestricted California Driver&rsquo;s license and ability to be insurable under SCIHP&rsquo;s automobile insurance and be able to meet insurance requirements regarding driver record to utilize GSA vehicles.</span></span></span></span></li>\r\n\t<li style=\"margin-right:-4px; margin-bottom:8px; text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:0in\"><span style=\"font-family:Calibri,sans-serif\">Possess current CPR certification.</span></span></span></span></li>\r\n</ol>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><b><u><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">QUALIFICATIONS:</span></u></b></span></span></p>\r\n\r\n<ol style=\"margin-bottom:8px\">\r\n\t<li style=\"margin-right:-4px; text-align:justify\"><span style=\"font-size:11pt\"><span style=\"line-height:normal\"><span style=\"tab-stops:21.0pt\"><span style=\"text-autospace:none\"><span style=\"font-family:Calibri,sans-serif\">Ability to effectively present information and respond to questions from Board of Directors, managers, clients, customers, and the public. </span></span></span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Must possess excellent verbal and written communication skills.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Must possess strong working knowledge of Microsoft office suite.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Must maintain discretion, confidentiality, commitment to excellence, and high standards.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Must possess strong organizational, problem-solving, and analytical skills.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Ability to manage and prioritize workflow.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Strong interpersonal skills. </span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Ability to understand and follow written and verbal instructions.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Ability to work independently and as a member of various teams and committees. </span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Acute attention to detail</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Demonstrated ability to plan and organize projects. </span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Ability to multitask and prioritize daily workload.</span></span></span></li>\r\n\t<li class=\"MsoNoSpacing\" style=\"margin-bottom:8px; text-align:justify\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Must be able to work flexible hours.</span></span></span></li>\r\n</ol>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><b><u><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">SPECIAL QUALIFICATIONS:</span></u></b><u> </u></span></span></p>\r\n\r\n<p class=\"MsoNoSpacing\" style=\"margin-bottom:8px\"><span style=\"font-size:11pt\"><span style=\"font-family:Arial,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">All employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.</span></span></span></p>\r\n\r\n<p class=\"MsoNoSpacing\" style=\"margin-bottom:8px\">&nbsp;</p>\r\n\r\n<p><strong><u>How to Apply</u></strong></p>\r\n\r\n<p>Submit your application to Sonoma County Indian Health Project, Inc.</p>\r\n\r\n<p><strong>Attention:</strong> Human Resources Department<br />\r\n<strong>Address:</strong> 144 Stony Point Road, Room 2209, Santa Rosa, CA 95401</p>\r\n\r\n<p><strong>Email:</strong>&nbsp;<a href=\"mailto:[email protected]\">[email protected]</a>&nbsp;<strong>Fax:</strong> (707) 526-1016</p>\r\n\r\n<p><strong>Application Form:</strong> Available online at&nbsp;<a href=\"http://www.scihp.org/human-resources\" target=\"_blank\">www.scihp.org/human-resources</a></p>\r\n\r\n<p>When applying under Indian Preference, please include valid documentation of eligibility with your application materials.</p>\r\n",
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    "legalRevisionDate": {
      "date": "2021-09-23T15:18:32.000Z",
      "timezone": "America/Chicago",
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