Program Coordinator (Adult Day Program)

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    "location": {
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      "state": "California",
      "postalCode": "95128",
      "addressCountry": "United States"
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    "datePosted": "2025-04-03",
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    "description": "<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 14pt; font-weight: bold\">JOB SUMMARY:</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt\"><em>Friends of Children with Special Needs</em> (FCSN) is a Bay Area non-profit organization founded in 1996 and focused on helping individuals with special needs and their families find love, hope, respect, and support through integrated community involvement. </span><span style=\"font-size: 11pt\"><span style=\"font-size: 12pt\">Under the supervision of Program Manager, the Adult Day Program Coordinator manages and evaluates the daily operations; supervises Program Instructors; enhances quality of service delivery and Person-Centered Thinking (PCT) implementations; conducts ISP meetings; builds and maintains relationships with stakeholders; acts as the designated emergency leader when supervisor is not available; establishes collaborations with community partners.</span><br><br></span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"font-size: 14pt\">RESPONSIBILITIES:</span><br></span>•<span style=\"font-weight: bold\">    Program Management<br></span>1. Provide comprehensive program management services to optimize participants' success. This includes coordinating resources; supervising tailored training; monitoring participants' wellbeing; promoting participants’ personal growth; handling safety and emergencies; and offering ongoing support.<br>2. Oversee the day-to-day operations and execution of quality service delivery. Develop and implement solutions to overcome obstacles.<br> 3. Supervise and implement behavioral support plan, positive behavioral prevention strategies and intervention techniques.<br>4. Develop comprehensive PCT Individualized Service Plan (ISP); Conduct participants’ semi-annual and annual ISP meetings with the interdisciplinary team; and supervise the implementation of participants’ ISP objectives.<br> 5. Enhance program quality, supervise/ensure the developments of innovative curriculum, and monitor training effectiveness for program participants.<br>6. Develop monthly class/training/activity/community integration schedule based on participants’ interests, preferences, skills, and needs to enrich their lives and promote overall skills and optimal health.<br>7. Supervise the quality/maintenance of consumer records and staff’s files, documentations, and operations to meet CCL and RC’s requirements.<br>8. Submit SIR, APS report to parents, conservators, RC, CCL and/or APS in a timely manner.<br>9. Maintain effective communication with internal and external stakeholders.<br>10. Communicate effectively with Program Manager for participants’ status, staff’s performances, and program quality.<br>11. Participate, inspire and involve staff/participants/families in FCSN special events and fundraisers.<br>  <br><span style=\"font-weight: bold\">•<span style=\"font-weight: bold\">    </span>Staff Supervision</span><br>1. Provide initial orientation and shadowing for new hires; review their performances and provide constructive feedback.<br>2. Conduct ongoing training, facilitate meetings and provide close supervision to promote staff’s proficiency.<br>3. Supervise, mentor and evaluate staff's performance, PCT implementations and documentations to ensure quality, accuracy and compliance with program standards.<br>4. Promote open communication with staff and foster a positive and inclusive workplace that inspire and motivate the team to deliver their best work.<br>5. Be a role model for the team and proactively analyze team morale and actively plan for team building activities to foster staff team work and retention.<br>6. Conduct semi-annual and annual Performance Evaluation on staffs.<br><br><span style=\"font-weight: bold\">•    Emergency Preparedness and Handling</span><br>1.Conduct and document fire/earthquakes/medical drills monthly, earthquake drills quarterly, community safety quarterly, and evacuation practices quarterly.<br> 2. Handle emergencies and be the acting/interim supervisor when Program Manager is not available.<br><br><span style=\"font-weight: bold\">•    Community Representation</span><br>1. Represent FCSN to communicate with parents, consumers, Regional Center representatives, and other collaborative agencies<br>2. Engage in outreaches, special events and fairs to promote FCSN’s publicity.<span style=\"font-weight: bold\"><br><br></span><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"font-size: 14pt\">REQUIREMENTS:</span></span></span><br>1.    <em><span style=\"font-weight: bold\">Education</span></em>: An associate's degree in a human services field is required; a bachelor's degree or higher education is preferred.<br>2.    <em><span style=\"font-weight: bold\">Experience</span></em>: Minimum of two-year experience in working in the developmentally disabled field.<br><em><span style=\"font-weight: bold\">3.    Professional Skills</span></em><br>•    Knowledge of developmental disabilities, CCL regulations, RC system, Lanternman Act, DDS<br>•    Excellent behavioral management skills.<br>•    Excellent people skills and problem solving skills.<br>•    Proficient in using Microsoft Office applications, Google Drive, Presentation applications.<br>•    Excellent oral and written communications skills and the ability to work effectively and independently.<br><em><span style=\"font-weight: bold\">4.    Environmental Conditions</span></em><br>•    Able and willing to perform tasks that may involve lifting (25 lbs), bending, and assisting with personal care and mobility needs.<br>•    Must have a reliable vehicle with full car insurance (proof of vehicle insurance), clean DMV record and willing to transport participants in personal vehicle for participants’ traveling needs.<br>•    Extensive amount of time driving and transporting clients in the community, standing and walking.<br><em><span style=\"font-weight: bold\">5.    Personality Traits:</span></em><br>•    Take initiative, demonstrate flexibility, respond positively to assignments, and actively execute plans.<br>•    Able to multitask, quick learner with high energy, professionalism, and possessing strong organizational, time management, and computer skills.<br>•    Professional, energetic, detail-oriented, and reliable.<br>•    Remain positive, resilient, and calm when dealing with challenges.<br>•    Able to motivate and maintain effective working relationships with the staff team.<br><span style=\"font-weight: bold\"><br></span><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"font-size: 14pt\">COMPANY-WIDE HIRING REQUIREMENTS:</span></span></span><br><span style=\"font-size: 12pt\">•    Must pass DOJ fingerprint-based background clearance prior to employment.</span><br><span style=\"font-size: 12pt\">•    Must pass a health screening and TB test prior to employment.</span><br><span style=\"font-size: 12pt\">•    Must possess a valid California driver's license, clean DMV printout, and current automobile insurance.</span><br><span style=\"font-size: 12pt\">•    Obtain valid CPR and First Aid Certificate within one month of employment (covered by employer).</span><br><br><span style=\"font-weight: bold\"><span style=\"font-size: 12pt\"><span style=\"font-size: 14pt\">EMPLOYEE BENEFITS:</span></span></span><br></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Health Insurance (Medical/Dental/Vision)</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Life/AD&amp;D Insurance</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Lifestyle Spending Account (LSA) for Wellness &amp; Fitness</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Paid Time Off (PTO)</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Paid Sick Leave (PSL)</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    401(k) &amp; company matching</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Holiday Paid Days</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">•    Sign-on Bonus</span><br><span style=\"color: rgb(0, 0, 0)\"><span style=\"font-family: arial, helvetica, sans-serif\">•    Referral Bonus Program</span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></span></p>",
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