Accounts Payable Specialist

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    "requisitionDescription": "<p data-pasted=\"true\">Accounts Payable Specialist is responsible for full-cycle Accounts Payable processing of vendor invoices, maintaining accurate financial records, ensuring timely payments and examining, verifying, and reconciling a variety of transactions. Responsible for ensuring all invoice submissions adhere to AP policies, procedures, and proper G/L coding. Handles daily processing and matching of invoices to purchase orders/packing slips and/or approvals into ERP system, JD Edwards. Maintains all associated AP files and file storage records (both paper and electronic).&nbsp;</p><p><br></p><p><strong><u>ESSENTIAL JOB FUNCTIONS:</u></strong></p><p><strong><u>&nbsp;</u></strong></p><ul style=\"list-style-type: disc;margin-left: -0.25in;\"><li>Process high-volume vendor invoices with accuracy include proper coding, approvals and documentation.</li><li>Prioritize and process, standard, 2-way and 3-way matching of purchase orders, receipts and invoices in accordance with company policy and procedures.</li><li>Review and reconcile vendor statements. Research and resolve discrepancies.</li><li>Prepare and process weekly check and ACH payment runs.</li><li>Maintain vendor records, including W-9s, payment terms and banking information.</li><li>Assist with month-end closing tasks and account reconciliations.</li><li>Communicate with vendors and internal departments regarding invoice and payment inquiries.</li><li>Ensure compliance with company policies, internal controls and applicable regulations.</li><li>Support inventory and manufacturing accounting processes as needed.</li><li>Maintain audit-ready records of email-based AP transactions (paper and electronic).</li><li>Monitor and resolve open items on AP Aging reports greater than 90 days.</li><li>Manage an issues log spreadsheet and lead bi-weekly meetings (via MS Teams) with Gallatin purchasing and warehouse staff to investigate and resolve problems associated with processing of invoices and purchase orders in a timely manner.</li><li>Manage monthly recurring voucher log to ensure all contracts, rents, utilities, allowances, commissions, garnishments, and healthcare premiums are recorded in the proper periods each month.&nbsp;</li><li>Monitor and manage the shared Accounts Payable email inbox on a daily basis.</li></ul><p style=\"margin-left:.25in;\"><br></p><p><strong><u>OTHER JOB FUNCTIONS:</u></strong></p><p style=\"margin-left:.25in;\"><br></p><ul style=\"list-style-type: disc;margin-left: -0.25in;\"><li>Special projects and tasks may be necessary to support management decision making.</li><li>Support audit requirements on a quarterly and annual basis.</li><li>Perform other duties as assigned.</li></ul><p><br></p><p><strong><u>WORKING CONDITIONS/PHYSICAL DEMANDS:&nbsp;</u></strong></p><p><br></p><ul style=\"list-style-type: disc;margin-left: -0.25in;\"><li>Position is hybrid, working from home and in an office environment and sitting at a desk for extended periods of time.</li><li>Uses standard office equipment such as laptop computer, desktop phone and multi-function copier machines.</li></ul><p><br></p><p><strong><u>QUALIFICATIONS/ABILITIES:</u></strong></p><p><br></p><ul style=\"list-style-type: disc;margin-left: -0.25in;\"><li>Proficient in Microsoft Excel, Word and 10-key by touch with strong speed and accuracy.</li><li>Excellent soft skills with the ability to exercise good judgment and make decisions in a logical and rational manner.</li><li>Excellent data entry skills with a high degree of accuracy.</li><li>Organized with a strong sense of priority and commitment to deadlines.</li><li>Must be familiar with working in inventory-intensive environment.</li><li>Ability to handle confidential information in a discreet, professional manner.</li><li>Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.</li><li>Ability to communicate effectively (written and verbally).</li><li>Ability to interact with employees and vendors in a professional manner.</li><li>Ability to work independently and with a team in a fast-paced and high-volume environment with a strong emphasis on accuracy and timeliness.</li></ul><p><strong><u>&nbsp;</u></strong></p><p><strong><u>EXPERIENCE/EDUCATION:</u></strong></p><p><strong><u>&nbsp;</u></strong></p><ul style=\"list-style-type: disc;margin-left: -0.25in;\"><li>High School Diploma or equivalent required; some accounting college coursework preferred.</li><li>Minimum of 3+ years of Accounts Payable in a structured AP environment, Accounting, or related financial experience required.&nbsp;</li><li>Prior hands-on experience with Oracle or similar ERP systems for invoice processing, vendor maintenance, and payment transactions required.</li><li>Prior hands-on experience using Accounts Payable automation software preferred.</li></ul>\n",
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