Office Administrator/Coder Router (72629)

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    "description": "<p><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coder Router is responsible for effective and efficient completion of departmental tasks and ensuring those tasks are<br />\r\nperformed on time with high quality and attention to detail.<br />\r\nRole may be updated in the future; task items may be removed or added verbally or in writing as the needs of the<br />\r\ncompany evolve.</span></span></span><br />\r\n&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>CODER/ROUTER:</strong><br />\r\n&bull; Direct Costs: Receive invoices from Stampli and code to correct project and activity code in NetSuite. 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Transfer costs between jobs/accounts as requested.</span></span></span></p>\r\n\r\n<p><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><strong>PAYROLL (BACKUP):</strong><br />\r\n&bull; Payroll Accruals: Enter month end payroll accruals.<br />\r\n&bull; Timekeeping: Review and correct time records of 350+ employees within WorkMax timekeeping system.<br />\r\n&bull; Payroll Issue Resolution: Work with employees to resolve payroll issues.<br />\r\n&bull; MLHR: Process missing labor hours reports from employees.<br />\r\n&bull; Employee Support: Work with staff to facilitate reimbursements, answer WorkMax questions, etc.<br />\r\n&bull; Payroll Report: Provide Valcourt Shared Services weekly Data Set of payroll adjustments.<br />\r\n&bull; Process Payroll: Provide Valcourt Shared Services payroll reports for processing in Paycom.<br />\r\n&bull; Payroll CE Duplicate: Maintain accuracy of duplicate payroll record in Computer Ease accounting system.<br />\r\n&bull; Live Check Distribution: Distribute printed payroll checks and paycheck stubs to employees by mail.<br />\r\n&bull; Workers Comp: Upload payroll totals by code into workers comp carrier&rsquo;s website for payment processing.<br />\r\n&bull; PAFs: Enter Personnel Action Forms in Paycom for personnel changes.<br />\r\n<strong>ACCOUNTS RECEIVABLE (BACKUP):</strong><br />\r\n&bull; Payment Application: Deposit payments into bank account.<br />\r\n&bull; Issue Resolution: Work with clientele to resolve AR payment issues.<br />\r\n&bull; Collections Report: Report client payments received to executive team.<br />\r\n&bull; Check Copies: Distribute check copies to collections department and Valcourt Shared Services.<br />\r\n&bull; Communication: Collaborate with the collections department and Valcourt Shared Services as needed.<br />\r\n<strong>NETSUITE/CE DATA VALIDATION (BACKUP):</strong><br />\r\n&bull; WBS Updates: Enter budget changes from CE into NetSuite Work Breakdown Structure.<br />\r\n&bull; Change Order Updates: Enter change order totals per job per month from CE into NetSuite.<br />\r\n&bull; Data Validation: Ensure data between NetSuite and CE is substantially similar.<br />\r\nAt the time of the drafting of this job description, there is a two-person team with this position being the primary Coder<br />\r\nRouter and the backup to the Office Coordinator position. Since both roles are new, responsibilities may shift in time to<br />\r\nkeep the workload balanced between the positions. This job description is subject to change.</span></span></span></p>\r\n",
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