KP812 - Part-Time/Full-Time House Manager/Personal Assistant - Atherton, CA

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    "title": "KP812 - Part-Time/Full-Time House Manager/Personal Assistant - Atherton, CA",
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    "datePosted": "2026-06-12T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>A highly capable house manager / personal assistant is sought for a private, UHNW family of three (consisting of 2 principals and 1 baby) based in Atherton, California. The family have a second property in Los Altos, which will also require administrative oversight. The family are willing to offer both part-time (a minimum of 20 hours) or full-time hours, depending on the candidate's preference. The current household staff includes a live-in nanny. </p>\n<p> </p>\n<p>This role is ideal for an experienced private-service professional seeking a long-term engagement, with significant autonomy to establish systems and processes from the ground up. As this is a newly created position, the successful candidate will have a unique opportunity to shape the role, implement best practices, and make a meaningful long-term impact while working as part of a lean, high-performing household team.</p>\n<h2>Responsibilities</h2>\n<p> </p>\n<p><em><strong>House Management (approximately 75 % of the role)</strong></em></p>\n<p>The primary focus of the position will be overseeing and managing the family's 7,000 sq. ft. residence and 1-acre property.</p>\n<ul>\n <li>Manage approximately 20 household vendors, including gardeners, pool maintenance providers, cleaners, and other service professionals.</li>\n <li>Coordinate annual maintenance schedules for key household systems and equipment, including the well, generator, HVAC systems, refrigeration, and other appliances.</li>\n <li>Evaluate vendors and oversee larger household projects, such as security upgrades, renovations, and design improvements.</li>\n <li>Conduct research and implement household projects, including babyproofing and other family-related initiatives.</li>\n <li>Manage household shopping, groceries, and supplies.</li>\n <li>Coordinate weekly meal deliveries, laundry services, and dry-cleaning pick-up/drop-off.</li>\n <li>Receive, organize, unbox, and return packages as needed.</li>\n <li>Review and organize invoices, ensuring accuracy and identifying any discrepancies.</li>\n <li>Proactively identify and resolve household issues (e.g., replacing appliance filters, troubleshooting internet outages, arranging repairs, etc.).</li>\n</ul>\n<p><em><strong>Family Office </strong></em></p>\n<p>Maintain calendars and schedules related to household administration and family affairs, including:</p>\n<ul>\n <li>Property tax deadlines</li>\n <li>Vehicle registrations</li>\n <li>Insurance renewals</li>\n <li>Travel documentation (e.g., Global Entry)</li>\n <li>Driver's licenses and passports</li>\n <li>LLC and other entity compliance requirements </li>\n <li> </li>\n</ul>\n<p><em><strong>PA</strong></em></p>\n<ul>\n <li>Coordinate approximately 10 family trips per year.</li>\n <li>Manage and coordinate nanny coverage as needed.</li>\n <li>Assist with event planning and execution.</li>\n <li>Provide personal scheduling support and personal shopping assistance.</li>\n</ul>\n<p> </p>\n<h2>Qualifications</h2>\n<ul>\n <li>Previous experience supporting UHNW families, particularly within the technology, venture capital, or entrepreneurial sectors.</li>\n <li>Experience working with families with young children is highly desirable.</li>\n <li>Strong network of trusted vendors and service providers.</li>\n <li>Hands-on, resourceful, and capable of establishing systems and processes from the ground up.</li>\n <li>Comfortable operating within a lean, high-performing household team rather than a large staffed environment.</li>\n <li>Exceptionally detail-oriented, organized, discreet, and trustworthy.</li>\n</ul>\n<h2>Requirements</h2>\n<ul>\n <li>Valid U.S. Passport, Green Card, or Employment Authorization Card (EAC).</li>\n <li>Available to start as soon as possible.</li>\n <li>Must reside locally to Atherton or within an easy commuting distance.</li>\n <li>Prior experience working in UHNW private residences is required </li>\n</ul>\n<p><em><strong>Personality</strong></em></p>\n<ul>\n <li>Calm, warm, personable, professional, and low-ego demeanor. </li>\n <li>Comfortable working in an occupied family home and engaging appropriately with family members.</li>\n <li>High emotional intelligence, sound judgment, and strong attention to detail.</li>\n <li>Proactive and self-directed, with the ability to anticipate needs and identify opportunities to improve household operations.</li>\n <li>Hard-working, resourceful, and solution-oriented.</li>\n</ul>\n<h2>Salary and Benefits</h2>\n<ul>\n <li>Highly competitive compensation is being offered based on experience (this will ultimately depend on whether the successful candidate is seeking a part-time or full-time position)</li>\n <li>The family currently only employ a live-in nanny. As the household structure evolves, a more comprehensive benefits package will be introduced. In the meantime, the family offers a competitive healthcare stipend and all industry standard benefits (prorated if part-time).</li>\n</ul>",
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