Administrative Assistant

{
  "content_hash": "aef24a41f3caac07d112acf87003f3769fa844ff06d7d542c2847339a2ff8da0",
  "source_hash": "0a211f68feba2026227004191b6e1f68ff2eea539d8043095672d3ef8fdb2328",
  "last_changed_at": "2026-05-30T07:34:20.019Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Irvine, California",
    "city": "Irvine",
    "region": "CA",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.85
  },
  "salary_max": 35,
  "salary_min": 28,
  "inferred_at": "2026-06-18T07:55:16.996Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Irvine, California",
      "city": "Irvine",
      "region": "CA",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.85
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": "hour",
  "workplace_type": "on_site",
  "salary_currency": "USD"
}

{}

{
  "lists": [
    {
      "text": "Responsibilities ",
      "content": "\n<li>Proactively provides daily support for Partners and Managers</li>\n<li>Maintains electronic files of records and correspondence (Cloud based e-filing and document management). Locates files (past and current) for partners and staff</li>\n<li>Manages multiple Outlook calendars, contacts, and other delegations. Schedules and arranges meetings – virtually and/or live-in-person (requiring further in-office preparations and conference room set-ups), and may be asked to take notes/minutes</li>\n<li>Enters time and expense reports on behalf of Partners/Managers or department staff, processes billing to specifications and distribute invoices</li>\n<li>Answers incoming calls on a rotation basis</li>\n<li>Signs on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence via SafeSend</li>\n<li>Circulates reports to department staff to gather updates containing results that tend to establish precedents, and organizing/saving back-up correspondence for future reference</li>\n<li>Preparation of engagement letters, Manage SafeSend</li>\n<li>Assists with billing and collection</li>\n<li>Prints tax returns for preparers</li>\n<li>Makes post office errands as needed</li>\n<li>This position also supports the Tax Department:\n\n</li><li>Accurate tracking of all tax returns generated by the firm and ordering supplies and forms directly related to the tax department</li>\n<li>Acts as assistant to the Tax Coordinator(s) during busy season and when extensions are due</li>\n<li>Overtime work from January to April; and other key tax deadline periods in July, September and October may be in excess of 45 hours per week</li>\n\n\n\n<div>&nbsp;</div>"
    },
    {
      "text": "Knowledge, Skills & Abilities ",
      "content": "\n<li>Ability to effectively manage aggressive deadlines and timelines&nbsp;</li>\n<li>Knowledge of office etiquette, methods and procedures</li>\n<li>Ability to operate office equipment - all-in one printer/scanners, laptops &amp; computers, e-fax&nbsp;</li>\n<li>Strong verbal and writing skills</li>\n<li>Strong organizational skills</li>\n<li>Ability to maintain confidentiality</li>\n<li>Proficient in Microsoft Office Tools (WORD, EXCEL, Outlook)</li>\n"
    },
    {
      "text": "Qualifications",
      "content": "\n<li>Two (2) years of clerical experience, organization, coordination, and performance of duties at a responsible level</li>\n<li>Community college or University graduation preferred (or work experience equivalent)</li>\n<li>Typing skills of 50+ WPM</li>\n<li>Experience working in CPA firm preferred</li>\n"
    }
  ],
  "country": "US",
  "createdAt": 1741716004176,
  "updatedAt": null,
  "categories": {
    "team": "Admins",
    "location": "Irvine, California",
    "commitment": "Full Time Hourly",
    "department": "Administration",
    "allLocations": [
      "Irvine, California"
    ]
  },
  "salaryRange": {
    "max": 35,
    "min": 28,
    "currency": "USD",
    "interval": "per-hour-wage"
  },
  "workplaceType": "onsite"
}