Administrator- Temporary

Specific duties include but are not limited to: · Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain additional approvals, as needed. · Vetting of all awards recipients and select officers with IEEE Legal · Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics. · Update member/customer records of awards recipients · Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items · Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives · Process chapter subsidies for seed money for special projects and fund initiatives. · Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution · Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements Reconcile invoices for submisison for payment Specific duties include but are not limited to: · Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain additional approvals, as needed. · Vetting of all awards recipients and select officers with IEEE Legal · Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics. · Update member/customer records of awards recipients · Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items · Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives · Process chapter subsidies for seed money for special projects and fund initiatives. · Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution · Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements Reconcile invoices for submisison for payment College Degres Preferred or equivalent 3-6 business years experience · Excellent interpersonal and organizational skills · Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors · Accuracy and attention to detail is must for this position · Ability to work independently and meet deadlines with minimal supervision is a must · Effective time management and prioritization skills in order to manage multiple projects simultaneously · Demonstrated analytical and problem solving skills · Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy · Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting · Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules College Degres Preferred or equivalent 3-6 business years experience · Excellent interpersonal and organizational skills · Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors · Accuracy and attention to detail is must for this position · Ability to work independently and meet deadlines with minimal supervision is a must · Effective time management and prioritization skills in order to manage multiple projects simultaneously · Demonstrated analytical and problem solving skills · Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy · Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting · Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules

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