AEC Marketing Coordinator - Proposals & Content

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          "text": "<p>KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise.</p><p>The ideal candidate is a strong communicator and organized marketer who thrives in a collaborative, deadline-driven environment. This position is well suited for someone who enjoys both storytelling and visual communication, can balance multiple pursuits at once, and takes pride in producing polished, high-quality work.</p><p>This position is based in our Portland office with a hybrid schedule of three days in-office and two days remote. KPFF values collaboration, mentorship, and professional development, and this role offers meaningful opportunities for growth in responsibilities and career development over time.</p><p><strong>What We're Looking For: </strong>Someone who&#xa0;is proactive, adaptable, detail-oriented, and service-minded, with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects.</p><p><strong>Responsibilities:</strong></p><p><strong>Proposal Coordination &amp; Pursuits (Primary Focus – approximately 60%)</strong></p><ul><li>Coordinate, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits.</li><li>Support or co-lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production.</li><li>Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client-focused narratives.</li><li>Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes.</li><li>Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.</li><li>Review materials for consistency, accuracy, grammar, formatting, and alignment with brand standards.</li><li>Monitor procurement sites and support opportunity tracking and pursuit research.</li><li>Assist with interview preparation, pursuit debriefs, and continuous improvement of proposal processes and materials.</li></ul><p><strong>Marketing &amp; Communications Support (40%)</strong></p><ul><li>Support internal marketing and communications efforts including presentations, graphics, employee engagement materials, and promotional content.</li><li>Help maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.</li><li>Assist with updates to the company website, intranet, CRM database, and social media platforms.</li><li>Support ongoing improvements to marketing systems, workflows, and content management practices.</li></ul>",
          "title": "Job Description"
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          "text": "<p><strong>Qualifications</strong></p><ul><li>3–5 years of experience in AEC marketing, proposal coordination, or professional services marketing.</li><li>Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.</li><li>Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, compelling messaging from technical content.</li><li>Proficiency with Microsoft 365 and Adobe Creative Suite, particularly InDesign.</li><li>Ability to manage multiple concurrent deadlines and priorities in a fast-paced environment.</li><li>Strong organizational, communication, and collaboration skills.</li><li>Experience maintaining marketing databases, content libraries, or CRM systems; Deltek Vantagepoint experience is a plus.</li><li>Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.</li><li>Bachelor’s degree in marketing, communications, journalism, or related field preferred, or equivalent professional experience.</li></ul><p><strong>Physical Demands and Work Environment</strong></p><ul><li>Duties are typically performed in a normal office environment while sitting at a desk</li><li>Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms</li><li>May occasionally need to lift items up to 15 lbs.</li></ul>",
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          "text": "<p><strong>About KPFF</strong></p><p>KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500 professionals in 35 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. We are a collaborative and creative team of civil and structural engineers and surveyors that thrives on designing innovative solutions for projects of all scales. KPFF is a leader in sustainable design, providing our clients with visionary, environmentally sensitive and technically advanced services.</p><p>The Portland Civil office currently consists of 110 employees including staff in our two satellite offices in Eugene and Washington DC. We work on a wide variety of project types, serving public and private clients in land development, transportation, and municipal projects. This includes architectural-led building projects for higher ed campuses, sports facilities, schools, medical campuses, and mixed-use housing. In addition, we work on parks, trails, master planning, and include stormwater management and a sustainability focus on everything we do. We believe in encouraging personal and professional growth, and we work hard at providing a solid structure with minimal organizational restrictions. We have a great group of collaborative and dedicated engineers in a family-friendly, business&#xa0;casual environment located in downtown Portland.</p>",
          "title": "Company Description"
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          "text": "<p><strong>Compensation</strong></p><p>The base pay for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate for this AEC Marketing Coordinator position is <strong>$38.00 - $42.00/per hour</strong>. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. <strong>KPFF is proud to be an Equal Opportunity Employer.</strong></p><p><strong>Benefits</strong></p><p>We are passionate about supporting our employees through flexible and comprehensive Benefits:</p><ul><li>401(k) retirement savings plan with employer contribution (regardless of employee contribution)</li><li>Medical insurance (two plans available to choose from)</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Health Savings Account (HSA) with employer contribution</li><li>Healthcare and Dependent Care Flexible Spending Accounts (FSA)</li><li>KPFF Paid Family Leave</li><li>Amazon Pharmacy with MedsYourWay</li><li>Behavioral Health Options – Employee Assistance Plan</li><li>Pregnancy Program</li><li>Short-term and Long-term disability insurance</li><li>Paid holidays (including two floating Holidays)</li><li>Paid time off (vacation, sickness, jury duty)</li></ul><p><strong>Other Perks</strong></p><ul><li>Hybrid work schedule (3 days in/2 days remote)</li><li>Free secure bike parking</li><li>Transit Pass stipend (50%)</li><li>Technical educational sessions and Lunch-n-Learns</li><li>Monthly social events</li><li>Winter parties and summer picnics</li><li>Office committee opportunities</li><li>Community projects participation</li><li>Offsite retreats</li></ul><p><strong>How To Apply:&#xa0;</strong><br>\nSubmit your application online, <strong>including a cover letter</strong> and resume.</p><p>#LI-AG1</p><div sr-tagline=\"\"></div><p>KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</p><p>KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.</p>",
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