Executive Assistant Intern

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    "location": {
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    "datePosted": "2026-02-09",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Executive Assistant Intern (Hybrid- 60% Remote 40% In Person) </span></p>\n<p><br><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\"><span style=\"font-weight: bold\"><a href=\"https://drive.google.com/file/d/12tq2r4SARDjMNbnmYZ6Ncq2_YIgmaqBH/view\" target=\"_blank\" rel=\"noopener noreferrer\">Learn more about us here! (</a><a href=\"https://drive.google.com/file/d/12tq2r4SARDjMNbnmYZ6Ncq2_YIgmaqBH/view)\" target=\"_blank\" rel=\"noopener noreferrer\">https://drive.google.com/file/d/12tq2r4SARDjMNbnmYZ6Ncq2_YIgmaqBH/view)</a></span></span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Do you want to advance racial and economic justice while tackling climate change? </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Join an innovative nonprofit organization, All In Energy, working to expand access to climate solutions and green jobs across the Commonwealth. Our mission is to accelerate an </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">inclusive </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">clean energy economy. We work hand-in-hand with cities and local community organizations to connect communities of color, non-English speakers, and renters/landlords to energy-saving programs and affordable renewable energy. These programs help families save money, make their homes healthier, and combat climate change. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We are seeking an organized, detail-oriented, and self-motivated </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Executive Assistant </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Intern </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">who thrives in a fast-paced environment to join our hardworking team and work directly with our Co-Executive Directors (EDs). This is an exciting opportunity to have a front seat in a fast-growing nonprofit, to see how an Executive Team operates and be exposed to a wide diversity of internal and external stakeholders. You will have a chance to learn about nonprofit management and a wide range of energy efficiency, decarbonization and equity issues. This is a new role for the organization, and you will have the opportunity to test and shape it as the organization explores the potential for a longer-term staff position. The ideal candidate is able to succinctly capture critical information from written materials or meetings, can keep multiple systems and a wide variety of information organized and is capable of managing their workload in a hybrid (virtual/in-person) organization. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Provides high-level administrative support and assistance</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> to the EDs and/or other assigned executive team staff.</span><br></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Supports smooth functioning and accountability of EDs and Executive Team.</span> </span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Tracks EDs’ commitments and priorities and helps them meet deadlines. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Attends Executive Team meetings, takes notes, tracks action items, and organizes documents. </span><br><br></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Acts as administrative point of contact between EDs and internal and external parties.</span> </span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manages the EDs’ calendars, understanding priorities and scheduling meetings.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Tracks and coordinates administrative tasks such as drafting invoices, ensuring contracts or other legal documents are signed, ordering materials, supplies and equipment, and maintaining records. </span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Conserves Executive Directors' time and ensures timeline responses for internal and external inquiries.</span> </span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Reads, researches, prioritizes and routes email correspondence.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Drafts emails, memos, reports, and documents, collecting and analyzing information as needed.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Supports internal staff surveys or other feedback mechanisms. </span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Builds organizational knowledge of key external activities and policies</span>.<br></span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Reads and summarizes industry reports, studies, or white papers. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Attends external meetings on behalf of the team and takes notes. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Presents to executives and/or staff</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Organizes logistics for staff meetings and in-person team gatherings to promote learning, positive team culture, and relationship-building.</span> </span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinates food, transportation, supplies and other logistics for team gatherings and meetings</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Provides tech support for virtual team meetings (Zoom, Microsoft Teams and Google Meet)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collaborates with the People and Culture team and staff committees to weave culture-building activities and professional development into staff meetings and gatherings</span><br></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Coordinates and manages logistics and communications with the Board of Directors.</span> </span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Schedules meetings and coordinates staff and board attendance.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Compiles materials, takes detailed minutes and tracks action items. </span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintains confidentiality of information to protect staff and organizational operations. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Performs additional duties as assigned by executives to implement the nonprofit organization’s mission, as needed.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Qualifications</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Passion for addressing global climate change, equitable clean energy access, or economic and environmental justice.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Detail-oriented and able to keep schedules, records, and systems organized.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong project management skills with impeccable multi-tasking abilities.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Acute listener, proficient notetaker and quick reader with ability to synthesize and concisely present most essential information, including clear action steps, both verbally and in writing.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent time management skills with a proven ability to meet deadlines.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Fast learner who can understand high volumes of information and context to effectively prioritize.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Flexible, positive attitude, with a willingness to adjust tasks daily to meet evolving needs of the team.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Can work independently and as a part of a small, nimble team in an often high-paced environment.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Can creatively problem-solve and overcome obstacles off the cuff.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Extremely proficient with Google Workspace apps (Gmail, Doc, Sheets, Slides, etc) or similar software with the ability to learn new or updated software.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Successful completion of a background check and 4-panel drug test (does not include marijuana).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Available for occasional weekend and evening events, roughly quarterly.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Willingness and proximity to work from Lawrence, MA office, as needed (likely 1-2 days per week).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to commute to </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">periodic in-person meetings, primarily in Lawrence or greater Boston area.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Fluent in English, both written and spoken.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Preferred Qualifications:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Fluent in spoken Spanish, Portuguese and/or Khmer.</span></li>\n</ul>\n<p><br></p>\n<p><em><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We encourage candidates with a wide range of lived and professional experience to apply even if you don’t meet every qualification. You may be exactly who we’re looking for.</span></em></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Hours, Compensation, and Benefits: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">For a detailed list go to bit.ly/AIEbenefits</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">20 hours per week.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">$20/hour, with the potential to transition to a full-time staff position after spring, based on fit and budget. (Potential full-time position would likely require more frequent presence in Lawrence office.)</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Flexible work (hours and partial work-from-home schedule).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Relaxed dress code.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Business travel reimbursement.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">All In Energy is an equal opportunity employer that values diversity. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the clean energy economy. We’re committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work. </span></p>",
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