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Administrative Assistant, WNY

28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001 · Buffalo, NY, US, Buffalo, NY · Hybrid · Active · $48,925–$51,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001
TitleAdministrative Assistant, WNY
Normalized title-
Department / team-
LocationBuffalo, NY, United States
Work modelHybrid / Hybrid
Employment type-
Salary$48,925–$51,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-02 / 2026-06-03
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Buffalo.Open
Work model jobsActive Hybrid postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001
Source0e286d59-2b7d-4e9e-8be7-831b32afaf80
ATS providerADP Workforce Now Recruiting

Description

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back – up receptionist role, as needed. WORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Arrange/Schedule meetings and travel as necessary; organize and submit expense reports. Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance. Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files. Draft basic documentation from Corporation templates, use mail merge system for disbursement of information. Create and maintain multiple project tracking Excel spreadsheets. Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials. Check invoices for accuracy and valid signatures prior to department head’s approvals, as assigned. Process incoming fee checks. Assist other support staff in the department or elsewhere in the Corporation, as required. MINIMUM REQUIREMENTS: Education Level Required : High School diploma or equivalent. Associated degree preferred. Relevant Experience required : 1 to 3 years of office experience. Knowledge Required : Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills – both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.

Full job record

Job ID191ef7f5e51a9199cfd1ec9fdaa824037fa47800
Org ID979829d6-37c0-4790-90e1-1983221d1c03
Source ID0e286d59-2b7d-4e9e-8be7-831b32afaf80
Board ID0e286d59-2b7d-4e9e-8be7-831b32afaf80
Provideradp_workforcenow
Provider Job Key566945
TitleAdministrative Assistant, WNY
Normalized Title—
Statusactive
Activeyes
Location TextBuffalo, NY, US, Buffalo, NY
Department—
Team—
Employment Type—
Workplace Typehybrid
Remote Policyhybrid
CountryUnited States
RegionNY
CityBuffalo
Salary Raw48925.00 To 51000.00 (USD) Annually
Salary Min48,925
Salary Max51,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=28f01757-5a4d-4afc-a308-b236c08f3222&ccId=19000101_000001&lang=en_US&type=JS&jobId=566945&jwId=9201428214773_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=28f01757-5a4d-4afc-a308-b236c08f3222&ccId=19000101_000001&lang=en_US&type=JS&jobId=566945&jwId=9201428214773_1
First Seen At2026-06-03 09:25:23Z
Last Seen At2026-06-06 13:04:41Z
Last Checked At2026-06-06 13:04:41Z
Last Changed At2026-06-06 13:04:41Z
Inactive At—
Source Posted At2026-06-02 21:35:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=28f01757-5a4d-4afc-a308-b236c08f3222|19000101_000001/date=2026-06-06/2026-06-06T13-04-40-143Z-04a1f297643a87bb02dd29ae27b1caabd4318a7845b62e0a3380f62102852269.json
Event Fields
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  "last_changed_at": "2026-06-06T13:04:41.280Z",
  "active_status": "active"
}
Parsed Structured
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  "remote_policy": "hybrid",
  "salary_period": "year",
  "workplace_type": "hybrid",
  "salary_currency": "USD"
}
Extensions
{}
Native Structured
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    "requisitionDescription": "<div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;' data-pasted=\"true\"><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*Applicants MUST submit a cover letter with resume to be considered.</span></strong></p><p style='margin-right:4.5pt;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-top:0in;margin-bottom:0in;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*<strong><span style='font-family:\"Calibri\",sans-serif;'>Minorities, women, and </span></strong><em><strong><span style='font-family:\"Calibri\",sans-serif;font-style:normal;'>individuals with disabilities</span></strong></em><strong><span style='font-family:\"Calibri\",sans-serif;'> are </span></strong><em><strong><span style='font-family:\"Calibri\",sans-serif;font-style:normal;'>encouraged to apply</span></strong></em><strong><span style='font-family:\"Calibri\",sans-serif;'>. Please contact Human Resources if you require an accommodation.</span></strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#31849B;'>BASIC FUNCTION:</span></u></strong></p><p style='margin-right:.2in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;vertical-align:baseline;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>Basic Function: </span></strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back &ndash; up receptionist role, as needed.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#31849B;'>WORK PERFORMED:</span></u></strong></p><div style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left: -0.04999999999999999in;\"><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Create and maintain multiple project tracking Excel spreadsheets.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Check invoices for accuracy and valid signatures prior to department head&rsquo;s approvals, as assigned.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Process incoming fee checks.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Calibri\",sans-serif;font-size:15px;color:black;'>Assist other support staff in the department or elsewhere in the Corporation, as required.</span></li></ul></div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#31849B;'>MINIMUM REQUIREMENTS:</span></u></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;vertical-align:baseline;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>Education Level Required</span></strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>: High School diploma or equivalent. Associated degree preferred.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;vertical-align:baseline;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>Relevant Experience required</span></strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>: 1 to 3 years of office experience.</span></p><p style='margin-right:.05in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;vertical-align:baseline;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>Knowledge Required</span></strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills &ndash; both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p></div>\n",
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