Executive Assistant

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{
  "id": "2635076",
  "name": "Executive Assistant",
  "office": "Hammersmith",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-05-15T09:31:04+00:00",
  "seniority": "experienced",
  "department": "Operations",
  "occupation": "administrative",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "A bit about the role",
      "value": "<h6><span style=\"font-weight:normal;font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\">This opportunity to join the Operations Team comes at an exciting time as Tom Solesbury, the new Chief Executive, implements a fresh strategy designed to transform the sport and create positive opportunities for everyone who interacts with it.</span><span style=\"font-size:14px;\"> </span></span><span style=\"font-size:14px;\"><br></span><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><br></span><span style=\"font-weight:normal;font-size:14px;\"><strong><span style=\"font-family:Arial, Helvetica, sans-serif;\">Key Responsibilities </span></strong></span></h6><ul><li style=\"font-size:14px;\">Provide proactive diary management, scheduling, and coordination of meetings for the CEO.</li><li style=\"font-size:14px;\">Act as the first point of contact for staff and external stakeholders, ensuring professional and timely communication.</li><li style=\"font-size:14px;\">Ensure the CEO is well informed of upcoming commitments, responsibilities and urgent items requiring their attention.</li><li style=\"font-size:14px;\">Draft correspondence, reports, and presentations as required.</li><li style=\"font-size:14px;\">Work with the Operations Manager to prepare and distribute agendas, minutes, and briefing documents for key meetings.</li><li style=\"font-size:14px;\">Assist in expense processing, and financial administration, linking with the Operations Manager and finance team as required.</li><li style=\"font-size:14px;\">Assist with HR processes.</li><li style=\"font-size:14px;\">Handle sensitive and confidential information with the utmost discretion.</li><li style=\"font-size:14px;\">Where required and time allowing, provide basic admin support to other members of the Senior Leadership Team as authorised by the Operations Manager.</li></ul>"
    },
    {
      "name": "Mandatory Requirements",
      "value": "<ul><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\">Proven experience in an executive assistant, personal assistant, or high-level administrative role.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\">Exceptional organisational and time management skills, with the ability to multitask and effectively prioritise ever changing workloads and schedules.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\">Excellent written and verbal communication, with excellent interpersonal skills and the ability to build effective relationships with a variety of stakeholders.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\">High level of discretion and professionalism when handling confidential information.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\"> Experience of preparing accurate documentation to set deadlines and coordinating the appropriate administration attached to meetings.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\"> Experience of taking and producing accurate meeting minutes.</span></li><li style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><span style=\"color:rgb(0,0,0);\"> Ability to work independently and as part of a team in a high-performance environment.</span></li></ul><p style=\"margin-top:14pt;margin-right:0cm;margin-bottom:14pt;margin-left:0cm;text-align:left;line-height:115%;background:#FFFFFF;\"><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:14px;\"><strong>Desirable</strong></span></p><ul><li><p style=\"margin-top:14pt;margin-right:0cm;margin-bottom:14pt;text-align:left;line-height:115%;background:#FFFFFF;\"><span style=\"color:rgb(0,0,0);\">An interest in sport and in the work of British Rowing.</span></p></li><li><p style=\"margin-top:14pt;margin-right:0cm;margin-bottom:14pt;text-align:left;line-height:115%;background:#FFFFFF;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Experience of working for a governing body organisation or governance function.  </span> <br></span><br><br></p></li></ul>"
    },
    {
      "name": "Additional Information",
      "value": "<strong>Hours of Work and Pay</strong><br><span style=\"font-family:Arial, Helvetica, sans-serif;font-size:12px;\"><br></span><span style=\"font-size:14px;font-family:Arial, Helvetica, sans-serif;color:#000000;\">28-hour week (4 days) - £33,240 per year (FTE - £41,550)</span><br><br><strong>How to Apply</strong><br><br><span style=\"background:#FFFFFF;\">To apply for this role, please submit your application </span><span style=\"background:#FFFFFF;\"><a href=\"https://britishrowing.jobs.personio.com/job/2635076?apply\">here</a> </span><span style=\"background:#FFFFFF;\">alongside your CV and a 1 page cover letter explaining your suitability for the role here. We’re going to close applications on the <strong>1st June</strong> but, if you like the sound of the job, please apply straight away as we reserve the right to close applications early if we find the right candidate!</span>"
    }
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  "occupationCategory": "administrative_and_clerical",
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