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Home › Companies › C4e80d96 7749 44bb Aa20 2c7594475725 19000101 000001 › Facilities Administrative Assistant

Facilities Administrative Assistant

C4e80d96 7749 44bb Aa20 2c7594475725 19000101 000001 · Reading, PA, US, Reading, PA · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyC4e80d96 7749 44bb Aa20 2c7594475725 19000101 000001
TitleFacilities Administrative Assistant
Normalized title-
Department / team-
LocationReading, PA, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-29 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from C4e80d96 7749 44bb Aa20 2c7594475725 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Reading.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyC4e80d96 7749 44bb Aa20 2c7594475725 19000101 000001
Source6ee6cca0-bcc4-41a3-99b7-7b225a98d746
ATS providerADP Workforce Now Recruiting

Description

Position Summary The Facilities Administrative Assistant provides administrative and operational support to the Facilities department. This role is responsible for coordinating service requests, maintaining records, supporting vendor communications, and ensuring the efficient day-to-day administrative functions of facilities operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Serve as the primary administrative point of contact for Facilities, assisting faculty, staff, and vendors with inquiries and service requests Receive, log, and track work orders through the facilities management system; follow up to ensure timely completion Maintain accurate records of maintenance activities, inspections, compliance documentation, and service contracts Coordinate scheduling for preventative maintenance, inspections, and vendor services Prepare purchase requisitions, track invoices, and assist with budget monitoring and reporting Maintain inventory of supplies and assist with ordering materials and equipment Support vendor onboarding, including maintaining certificates of insurance and service agreements Assist with preparing reports, correspondence, and departmental communications Coordinate departmental meetings, maintain calendars, and take meeting notes as needed Support emergency response coordination by assisting with communication and documentation Ensure filing systems (electronic and physical) are organized and up to date Perform general administrative duties such as data entry, document preparation, and recordkeeping Qualifications Education & Experience: High school diploma or equivalent required; associate’s degree preferred Minimum of 2–3 years of administrative experience, preferably in facilities, operations, or a related field Skills & Abilities: Strong organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with work order or facilities management systems preferred Ability to manage multiple tasks and prioritize effectively Attention to detail and accuracy in recordkeeping Ability to maintain confidentiality and professionalism Customer service-oriented with the ability to interact effectively with a diverse population Working Conditions & Physical Requirements Primarily office-based with occasional visits to campus facilities May require walking between buildings and light lifting (up to 20 lbs) Ability to sit for extended periods and work at a computer

Full job record

Job ID176d135f0406b991df35ccd31b7b0e36db646a36
Org IDee87bde9-51f7-4ced-b448-330be8b73d1c
Source ID6ee6cca0-bcc4-41a3-99b7-7b225a98d746
Board ID6ee6cca0-bcc4-41a3-99b7-7b225a98d746
Provideradp_workforcenow
Provider Job Key19780
TitleFacilities Administrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextReading, PA, US, Reading, PA
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionPA
CityReading
Salary Raw—
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c4e80d96-7749-44bb-aa20-2c7594475725&ccId=19000101_000001&lang=en_US&type=JS&jobId=19780&jwId=328317245_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c4e80d96-7749-44bb-aa20-2c7594475725&ccId=19000101_000001&lang=en_US&type=JS&jobId=19780&jwId=328317245_1
First Seen At2026-05-31 18:35:08Z
Last Seen At2026-06-06 13:05:46Z
Last Checked At2026-06-06 13:05:46Z
Last Changed At2026-06-06 13:05:46Z
Inactive At—
Source Posted At2026-04-29 12:43:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=c4e80d96-7749-44bb-aa20-2c7594475725|19000101_000001/date=2026-06-06/2026-06-06T13-05-45-476Z-cd3861d608140cbe08414717bc813ed8da063bc3b9142577d0f97f986a446a7a.json
Event Fields
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Parsed Structured
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Extensions
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