Administrative Assistant to the Chief Financial Officer

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    "description": "<p><span style=\"font-size:14px;\"><strong>About the Opportunity  </strong></span></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">The Administrative Assistant to the Chief Financial Officer (CFO) provideshigh-level administrative, operational, and project support to the CFO and the Finance &amp; Administration Department. This position plays a critical role in ensuring the efficient functioning of the Office of the CFO by coordinating schedules, preparing financial and board-related materials, managing confidential information, and facilitating communication across departments. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">The ideal candidate demonstrates exceptional organizational skills, attention to detail, discretion with sensitive financial and personnel information, and the ability to manage multiple priorities in a dynamic higher education environment. </p>\n\n<p> </p>\n\n<p><strong>Key Responsibilities </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>Executive Administrative Support </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Provide comprehensive administrative support to the Chief Financial Officer, including calendar management, meeting coordination, and travel arrangements. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Prepare agendas, reports, presentations, and supporting materials for meetings with campus stakeholders. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Draft and edit correspondence, reports, and memoranda on behalf of the CFO. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Serve as the primary point of contact for internal and external communications directed to the CFO’s office. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>CFO Office Coordination </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Assist in coordinating the activities of the Finance and Administration Department, including Finance, Human Resources, Campus Operations, and other related units. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Track deadlines for key financial processes such as budget development, financial reporting, audits, and board reporting. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Maintain organized records and documentation related to financial operations, contracts, and institutional reporting. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>Board and Committee Support </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Support preparation of financial materials for Board of Trustees meetings and relevant committees (e.g., Finance &amp; Endowment Committee, Audit Committee, Budget Advisory Committee, Facilities &amp; Property Committee). </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Compile financial reports, dashboards, and presentation materials. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Assist with logistics for board and committee meetings as needed. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>Project and Operational Support </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Assist the CFO with special projects, financial analyses preparation, and institutional initiatives. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Track progress on strategic and operational initiatives within the finance division. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Coordinate cross-departmental communication related to financial and administrative matters. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>Records and Confidential Information Management </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Maintain confidential files, including financial records, personnel documents, and strategic materials. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Ensure compliance with institutional policies and regulatory requirements related to documentation and record retention. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"> </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\"><strong>Office Operations </strong></p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Manage office supplies, filing systems, and workflow processes for the Office of the CFO. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Coordinate meetings, events, and internal Finance and Administration Department activities. </p>\n\n<p lang=\"en-us\" xml:lang=\"en-us\">• Support onboarding processes for new Finance and Administration Department staff as needed. </p>",
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