The Estimator & Facilitator

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  "active_status": "active"
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    "departmentId": "18597",
    "locationType": "1",
    "jobOpeningName": "The Estimator & Facilitator",
    "departmentLabel": "Property Management",
    "employmentStatusLabel": "Probationary - Full Time"
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    "datePosted": "2026-01-07",
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    "description": "<p>The Estimator &amp; Facilitator helps us choose the best vendors at the best price.<br>This role looks at job scopes, compares bids, talks to vendors, and helps owners and HOA boards make smart choices.<br>Good estimating and vendor management help keep our clients happy.</p>\n<p>What You Will Do<br>1. Estimating &amp; Pricing</p>\n<p>Review job scopes and ask clear questions.</p>\n<p>Create accurate and fair estimates.</p>\n<p>Avoid underbidding while staying competitive.</p>\n<p>Factor in risks like weather, labor, and material costs.</p>\n<p>Compare vendor bids so pricing and scope match.</p>\n<p>2. Vendor Sourcing &amp; Negotiation</p>\n<p>Find, vet, and manage vendors.</p>\n<p>Review pricing, scope, and performance.</p>\n<p>Negotiate pricing and contract terms when needed.</p>\n<p>Address service issues, price increases, and disputes.</p>\n<p>3. Process, Organization &amp; Documentation</p>\n<p>Handle the full process: site walk → quote → approval → contract → tracking.</p>\n<p>Track bids, renewals, and vendor compliance.</p>\n<p>Collect COIs, W-9s, licenses, and other documents.</p>\n<p>Use tools like Buildium, Asana, and Google Drive.</p>\n<p>4. Client &amp; HOA Support</p>\n<p>Explain vendor options to boards and owners.</p>\n<p>Present price, quality, and risk clearly.</p>\n<p>Help boards make fast and confident decisions.</p>\n<p>Protect the client’s best interest at all times.</p>\n<p>5. Operations &amp; Problem Solving</p>\n<p>Plan for snow season and emergency work.</p>\n<p>Step in when vendors fail or problems come up.</p>\n<p>Handle urgent quotes while staying accurate.</p>\n<p>Scale fast when new properties are added.</p>\n<p>Qualifications</p>\n<p>Experience in estimating, vendor management, or facilities/property services.</p>\n<p>Strong understanding of pricing, scopes, and contracts.</p>\n<p>Comfortable negotiating with vendors.</p>\n<p>Very organized and detail-oriented.</p>\n<p>Good written and verbal communication skills.</p>\n<p>Able to explain decisions clearly to non-technical clients.</p>\n<p>Experience with property management tools is a plus (Buildium, Asana, Google Drive).</p>\n<p>Compensation</p>\n<p>💬 Salary will be discussed during the interview.</p>",
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    "jobOpeningName": "The Estimator & Facilitator",
    "departmentLabel": "Property Management",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://greenoceanpm.bamboohr.com/careers/86",
    "employmentStatusLabel": "Probationary - Full Time"
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