Senior Proposal Coordinator

At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world’s most innovative brands. With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients. Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other. At Unispace, you’ll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas. Why you’re here: As a Senior Proposal Coordinator, you are a strategic partner in driving Unispace’s growth by leading the creation of high-impact, winning proposals. You will own complex and high-value pursuits (RFPs, RFIs, SOWs, sales enablement collateral), translating client needs into compelling narratives that showcase our unique value. In this role you will work closely with the Pursuits Lead, the sales team, and senior stakeholders, acting as a key point of contact to ensure our pursuits strategies are executed flawlessly and align with broader business objectives. What you’re responsible for: · Lead the end-to-end process for complex and strategic proposals, RFPs, RFIs, SOWs, ensuring all responses are timely, client-centric, and compliant. · Serve as the central coordinator for major pursuits efforts, collaborating with business development, technical experts, and leadership to align on win strategies. · Develop sophisticated and persuasive pursuits narratives that effectively articulate our value proposition and differentiate us from competitors. · Design and produce high-impact visuals and layouts for proposals and presentations, ensuring a polished and professional look. · Partner with marketing and regional leaders to create strategic collateral, including in-depth case studies and thought leadership content. · Maintain and update collateral including project case studies, capability statements, and staff resumes to ensure accuracy and relevance. How we’ll measure it: · Successful delivery of high-quality, complex proposals that are compliant, on time, and strategically aligned. · Demonstrated ability to lead pursuit teams and collaborate effectively with senior stakeholders. · Positive feedback from leadership and business development on the quality of proposal strategy and execution. · Measurable improvements in the quality and impact of proposal content and visuals. · Well-maintained and strategically robust library of marketing and proposal collateral. You’re skills & experience: · Bachelor’s degree or equivalent in Marketing, Communications, or related field. · 5-7 years of relevant experience in the A/E/C industry or professional services environment. · Proven ability to lead complex proposal efforts and manage multiple high-stakes deadlines in a fast-paced environment. · Exceptional storytelling and writing skills, with a talent for transforming technical information into persuasive, client-focused narratives. · Advanced proficiency in Adobe InDesign and the broader Adobe Creative Suite, as well as the Microsoft Office Suite. · Experience with CRM platforms, such as Salesforce, is highly desirable. · A keen eye for graphic design and detail, with a commitment to producing high-quality work. The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. We encourage applications from individuals of all backgrounds and experiences and are committed to providing reasonable accommodations throughout the recruitment process and employment lifecycle where required by applicable law. Inclusion & Diversity At Unispace, we believe diverse perspectives strengthen our teams, our culture, and the work we deliver for our clients. We are committed to fostering an inclusive workplace where everyone is treated with respect and has the opportunity to thrive. Employment decisions are based on qualifications, merit, and business needs, in accordance with applicable local laws and regulations.

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