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Office & Workplace Experience Manager

Pioneeraerosupply · Chicago, Illinois, 60612-1703, United States · On Site · Active · $62,000–$70,000 / year · BambooHR

Job facts

Field	Value
Company	Pioneeraerosupply
Title	Office & Workplace Experience Manager
Normalized title	-
Department / team	Human Resources
Location	Chicago, United States
Work model	On Site
Employment type	Full Time
Salary	$62,000–$70,000 / year
Status	active
ATS provider	BambooHR
Posted / first seen	2026-05-21 / 2026-05-30
Changed / last seen	2026-05-30 / 2026-06-06

Related slices

Page	What it contains	Open
Company jobs	Active postings from Pioneeraerosupply.	Open
Company breakdowns	Role, location, ATS, and work model facets for this company.	Open
ATS provider jobs	Active postings observed through BambooHR.	Open
Provider filtered search	The same provider as a filtered job collection.	Open
City jobs	Active postings in Chicago.	Open
Department jobs	Active postings in Human Resources.	Open
Work model jobs	Active On Site postings.	Open
Lifecycle events	Open, update, close, and reopen events for this posting.	Open
Original posting	Canonical source or apply URL captured from the ATS.	Open

Linked records

Company	Pioneeraerosupply
Source	16416fa3-8f2b-4f5b-8833-6bfeffd5d5f7
ATS provider	BambooHR

Description

Job Description – Office & Workplace Experience Manager Location: Chicago, IL (5 days in-office) Reports To: VP, Human Resources Manages: No direct reports Role Level: Manager Salary Range: $62K-$70K Position Summary As Pioneer Aero Supply continues its rapid growth, global expansion, and celebrated track record, fueled by our winning mentality, recognition as number 17 on Crain’s Chicago Business Fast 50, four-time Inc. 5000 wins, and official Great Place to Work certifications, this role ensures that our physical business environment remains consistent, high-quality, and high-energy. The Office & Workplace Experience Manager is a cohesive collaborator and the ultimate owner of the Pioneer physical environment, protecting the team’s focus by ensuring the office runs seamlessly. Because this role requires constant hands-on oversight of the physical office condition, direct vendor coordination, real-time visitor support, supply monitoring, and immediate onboarding logistics, it requires a full-time, 5 days in-office physical presence. This leader handles everything from facilities and logistics to culture execution with Urgency and Profit Focus. By owning operational excellence and maintaining full accountability over workplace standards, this leader enables HR and senior leadership to remain focused on global strategy and scaling the business responsibly and sustainably. Key Responsibilities Workplace Standards & Accountability Enforcement (Role Authority) Serve as the definitive owner and enforcement authority of the corporate office environment, to hold employees, vendors, and managers professionally accountable to company standards. Establish, communicate, and enforce strict protocols for: Kitchen Cleanliness: Daily reset expectations, appliance usage, and shared space respect. Conference Rooms: Reset expectations post-meeting (chairs, whiteboards, tech alignment). Guest Experience: Standardized front-desk greeting, building access routing, and hospitality. Seating Chart Discipline: Managing floor compliance and unauthorized desk shifting. Office Supplies: Streamlining and enforcing the official request and distribution process. FOB/Access Rules: Enforcing security protocols, badge compliance, and replacement rules. Onboarding Readiness: Holding internal stakeholders to hard deadlines for new hire prep. Professionally address deviations from office standards directly with team members and managers, escalating repeated or unresolved compliance issues through HR when necessary. Workplace Logistics & Access Own the reception area, mail/scanning/shredding, and the seating chart for each floor. Manage nameplate printing and professional office signage. Support the Sr. HR Manager with laptop distribution/collection and completely own the FOB access point system. Model Pioneer’s values, trust-building, leadership, and cross-functional collaboration. Facilities, Safety & Vendor Control Serve as the primary point of contact (POC) for the building, cleaning crews, lease-related matters, and maintenance vendors. Perform daily and weekly facility inspections including lightbulbs, working equipment, gym, and fridge filters to ensure optimal operating conditions. Partner with the Warehouse Manager on emergency action plans and exit routes to ensure workplace safety compliance and 9120/5S standards. Manage overall office spend and hold vendors (cleaning, catering, maintenance) accountable to strict service level agreements (SLAs) to ensure Pioneer achieves maximum value. Kitchen, Supplies & Budget Management Own the complete "Food & Beverage" experience across the office. Manage weekly catering, Costco/Amazon ordering, and kitchen inventory within designated budget constraints. Audit procurement workflows for data accuracy and budget accountability. Work with the Warehouse management team on 5S standards across the entire facility. Culture, Communication & Engagement Act as the designated "Volunteer and Wellness Ambassador" for the corporate location. Flawlessly execute the monthly newsletter, kitchen/legal postings, and logistical support for Town Halls and team-building activities. Partner with HR leadership on maintaining a positive, globally inclusive workplace environment. Qualifications 4+ years of office management, corporate facilities coordination, or workplace hospitality experience required (8+ years of general professional experience a plus). Demonstrated backbone and professional diplomacy: Proven ability to establish workplace boundaries, enforce policies, and hold cross-functional professionals and vendors accountable. Experience managing vendors, balancing operational budgets, and developing process improvements. Strong written communication skills and the ability to draft newsletters, office procedures, and facility guidelines confidently. Ability to guide and support leaders through workplace shifts, organizational logistics, and space planning. A high-energy, proactive mindset that naturally balances a people-first care approach with Urgency and Profit Focus. Aerospace/aviation industry experience or familiarity with fast-growing distribution environments is a plus. Success Will Look Like The corporate environment runs reliably and proactively, consistently maintaining a 5-star office standard of cleanliness, safety, and operational readiness. Workplace standards (kitchen, conference rooms, seating discipline) are well-respected across the company due to clear communication and firm, professional boundary enforcement. Onboarding readiness deadlines are met flawlessly by all departments, ensuring new hires have an optimized desk space, nameplate, and active FOB access before arrival. Culture logistics, Town Halls, and newsletter distribution drive measurable improvements in workplace connection and retention. The Office & Workplace Experience Manager is a highly trusted resource to managers, an essential building POC, and a respected voice for employee environment needs. The HR leadership team is elevated into strategic focus and global alignment work because daily operations run seamlessly without structural friction or constant complaints. Why Join Pioneer Aero Supply This is a high-visibility opportunity to drive workplace experience, culture, and operational execution at a fast-growing global aviation company. Driven by a fierce winning mentality and recognized by our Inc 5000 wins and Great Place to Work certifications, you will directly shape how people experience work here every single day and grow into broader leadership as our future scales.

Full job record

Job ID	152247bd8580885e9e361d8aa76ab99289f201bb
Org ID	736e324f-c9e7-460d-a73a-1241c9ef77b6
Source ID	16416fa3-8f2b-4f5b-8833-6bfeffd5d5f7
Board ID	16416fa3-8f2b-4f5b-8833-6bfeffd5d5f7
Provider	bamboohr
Provider Job Key	58
Title	Office & Workplace Experience Manager
Normalized Title	—
Status	active
Active	yes
Location Text	Chicago, Illinois, 60612-1703, United States
Department	Human Resources
Team	—
Employment Type	full_time
Workplace Type	on_site
Remote Policy	—
Country	United States
Region	—
City	Chicago
Salary Raw	Salary Range: $62K-$70K Position Summary As Pioneer Aero Supply continues its rapid growth, global expa
Salary Min	62,000
Salary Max	70,000
Salary Currency	USD
Salary Period	year
Source URL	https://pioneeraerosupply.bamboohr.com/careers/58
Apply URL	https://pioneeraerosupply.bamboohr.com/careers/58
First Seen At	2026-05-30 05:42:29Z
Last Seen At	2026-06-06 10:28:17Z
Last Checked At	2026-06-06 10:28:17Z
Last Changed At	2026-05-30 05:42:29Z
Inactive At	—
Source Posted At	2026-05-21 00:00:00Z
Source Updated At	—
Raw Payload Uri	s3://job-postings-prod-raw-590183727216/raw/provider=bamboohr/board=pioneeraerosupply/date=2026-06-06/2026-06-06T10-28-15-765Z-609775e53dc28890bc833f00f3afd643c2b233d307d9f8d35a7ae8c9f12de066.json

Event Fields

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Extensions

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    "description": "<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Job Description – Office &amp; Workplace Experience Manager</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Location:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Chicago, IL (5 days in-office)</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Reports To:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> VP, Human Resources</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Manages:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> No direct reports </span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Role Level:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Manager</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Salary Range:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> $62K-$70K</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">As Pioneer Aero Supply continues its rapid growth, global expansion, and celebrated track record, fueled by our winning mentality, recognition as number 17 on Crain’s Chicago Business Fast 50, four-time Inc. 5000 wins, and official Great Place to Work certifications, this role ensures that our physical business environment remains consistent, high-quality, and high-energy.</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">The Office &amp; Workplace Experience Manager is a cohesive collaborator and the ultimate owner of the Pioneer physical environment, protecting the team’s focus by ensuring the office runs seamlessly. Because this role requires constant hands-on oversight of the physical office condition, direct vendor coordination, real-time visitor support, supply monitoring, and immediate onboarding logistics, </span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">it requires a full-time, 5 days in-office physical presence.</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> This leader handles everything from facilities and logistics to culture execution with Urgency and Profit Focus. By owning operational excellence and maintaining full accountability over workplace standards, this leader enables HR and senior leadership to remain focused on global strategy and scaling the business responsibly and sustainably.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Workplace Standards &amp; Accountability Enforcement (Role Authority)</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Serve as the definitive owner and enforcement authority of the corporate office environment, to hold employees, vendors, and managers professionally accountable to company standards.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Establish, communicate, and enforce strict protocols for:</span>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Kitchen Cleanliness:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Daily reset expectations, appliance usage, and shared space respect.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Conference Rooms:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Reset expectations post-meeting (chairs, whiteboards, tech alignment).</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Guest Experience:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Standardized front-desk greeting, building access routing, and hospitality.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Seating Chart Discipline:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Managing floor compliance and unauthorized desk shifting.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Office Supplies:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Streamlining and enforcing the official request and distribution process.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">FOB/Access Rules:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Enforcing security protocols, badge compliance, and replacement rules.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Onboarding Readiness:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Holding internal stakeholders to hard deadlines for new hire prep.</span></li>\n</ul>\n</li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Professionally address deviations from office standards directly with team members and managers, escalating repeated or unresolved compliance issues through HR when necessary.</span></li>\n</ul>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Workplace Logistics &amp; Access</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Own the reception area, mail/scanning/shredding, and the seating chart for each floor.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Manage nameplate printing and professional office signage.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Support the Sr. HR Manager with laptop distribution/collection and completely own the FOB access point system.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Model Pioneer’s values, trust-building, leadership, and cross-functional collaboration.</span></li>\n</ul>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Facilities, Safety &amp; Vendor Control</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Serve as the primary point of contact (POC) for the building, cleaning crews, lease-related matters, and maintenance vendors.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Perform daily and weekly facility inspections including lightbulbs, working equipment, gym, and fridge filters to ensure optimal operating conditions.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Partner with the Warehouse Manager on emergency action plans and exit routes to ensure workplace safety compliance and 9120/5S standards.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Manage overall office spend and hold vendors (cleaning, catering, maintenance) accountable to strict service level agreements (SLAs) to ensure Pioneer achieves maximum value.</span></li>\n</ul>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Kitchen, Supplies &amp; Budget Management</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Own the complete \"Food &amp; Beverage\" experience across the office.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Manage weekly catering, Costco/Amazon ordering, and kitchen inventory within designated budget constraints.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Audit procurement workflows for data accuracy and budget accountability.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Work with the Warehouse management team on 5S standards across the entire facility.</span></li>\n</ul>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Culture, Communication &amp; Engagement</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Act as the designated \"Volunteer and Wellness Ambassador\" for the corporate location.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Flawlessly execute the monthly newsletter, kitchen/legal postings, and logistical support for Town Halls and team-building activities.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Partner with HR leadership on maintaining a positive, globally inclusive workplace environment.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">4+ years of office management, corporate facilities coordination, or workplace hospitality experience required (8+ years of general professional experience a plus).</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Demonstrated backbone and professional diplomacy:</span><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\"> Proven ability to establish workplace boundaries, enforce policies, and hold cross-functional professionals and vendors accountable.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Experience managing vendors, balancing operational budgets, and developing process improvements.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Strong written communication skills and the ability to draft newsletters, office procedures, and facility guidelines confidently.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Ability to guide and support leaders through workplace shifts, organizational logistics, and space planning.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">A high-energy, proactive mindset that naturally balances a people-first care approach with Urgency and Profit Focus.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Aerospace/aviation industry experience or familiarity with fast-growing distribution environments is a plus.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Success Will Look Like</span></p>\n<ul>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">The corporate environment runs reliably and proactively, consistently maintaining a 5-star office standard of cleanliness, safety, and operational readiness.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Workplace standards (kitchen, conference rooms, seating discipline) are well-respected across the company due to clear communication and firm, professional boundary enforcement.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Onboarding readiness deadlines are met flawlessly by all departments, ensuring new hires have an optimized desk space, nameplate, and active FOB access before arrival.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">Culture logistics, Town Halls, and newsletter distribution drive measurable improvements in workplace connection and retention.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">The Office &amp; Workplace Experience Manager is a highly trusted resource to managers, an essential building POC, and a respected voice for employee environment needs.</span></li>\n<li><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">The HR leadership team is elevated into strategic focus and global alignment work because daily operations run seamlessly without structural friction or constant complaints.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Why Join Pioneer Aero Supply</span></p>\n<p><span style=\"color: rgb(31, 31, 31); font-family: Arial, sans-serif; font-size: 10pt\">This is a high-visibility opportunity to drive workplace experience, culture, and operational execution at a fast-growing global aviation company. Driven by a fierce winning mentality and recognized by our Inc 5000 wins and Great Place to Work certifications, you will directly shape how people experience work here every single day and grow into broader leadership as our future scales.</span></p>",
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