Administrative Support Specialist

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    "url": "https://compassbusinesssolutionsinc.applytojob.com/apply/jobs/details/DvT6emiYdV?&",
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    "description_html": "<br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Tax Administrative Support Specialist- H2R CPA</span></span></span><br><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\"><b>Firm Overview:</b><br>Headquartered in western Pennsylvania for more than 65 years, <b>H2R CPA </b>is a locally owned and managed accounting firm dedicated to providing outstanding value, exceptional client service experiences, and building long term trusted relationships with our clients. We take great pride in possessing the expertise, resources, and depth of knowledge of a large accounting firm while offering the personalized attention and character of a smaller accounting practice.  At H2R, you are not just a number or a name; your opinion matters, and your voice is heard.  H2R has the strategic vision to remain a regionally independent firm and is committed to implementing the resources, technology and succession planning to achieve this goal long-term. <br><br>To learn more about our firm, please visit our website: <a href=\"https://www.h2rcpa.com/vision/\" style=\"color:#0563c1;text-decoration:underline;\">https://www.h2rcpa.com/vision/</a><br><br><b>Overview</b><br>The Tax Administrative Support Specialist is an onsite role in our Greentree office that Provides various administrative support to the Tax department to ensure the department has consistent and comprehensive administrative support.</span></span></span><br><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><b><span style=\"font-size:12.5pt;\">Principal (Essential) Duties</span></b></span></span><br> <ol><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Provide initial review of data validation for input into tax return using Autoflow. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Administration and documentation of year end documents as received. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Responsible for adding new client workflows, importing client assignments, and adding new engagement binders.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Securely run reports for annual evaluations.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Release efile returns as appropriate and maintain efile system</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor for rejection notices from electronic filings and escalate any needed actions. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Assist with the batch extension process and updating due dates in workflow software.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Assist with workflow and production reporting.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor CPE tracking for tax department.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Send and monitor CPE surveys for tax department.</span></span></span></li></ol><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><b><span style=\"font-size:12.5pt;\">Experience and Education Requirements</span></b></span></span><ol><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">High school diploma or equivalent required.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">3+ years of relevant administrative support experience required. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Prior professional services administration experience highly preferred; experience in tax and accounting environment a plus.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Strong customer service experience required.</span></span></span></li></ol>",
    "description_text": "Tax Administrative Support Specialist- H2R CPA\n Firm Overview:\nHeadquartered in western Pennsylvania for more than 65 years,  H2R CPA  is a locally owned and managed accounting firm dedicated to providing outstanding value, exceptional client service experiences, and building long term trusted relationships with our clients. We take great pride in possessing the expertise, resources, and depth of knowledge of a large accounting firm while offering the personalized attention and character of a smaller accounting practice.  At H2R, you are not just a number or a name; your opinion matters, and your voice is heard.  H2R has the strategic vision to remain a regionally independent firm and is committed to implementing the resources, technology and succession planning to achieve this goal long-term.\nTo learn more about our firm, please visit our website:  https://www.h2rcpa.com/vision/\n Overview\nThe Tax Administrative Support Specialist is an onsite role in our Greentree office that Provides various administrative support to the Tax department to ensure the department has consistent and comprehensive administrative support.\n Principal (Essential) Duties\n  Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents).\n Provide initial review of data validation for input into tax return using Autoflow.\n Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature.\n Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided.\n Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner.\n Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc.\n Administration and documentation of year end documents as received.\n Responsible for adding new client workflows, importing client assignments, and adding new engagement binders.\n Securely run reports for annual evaluations.\n Release efile returns as appropriate and maintain efile system\n Monitor for rejection notices from electronic filings and escalate any needed actions.\n Assist with the batch extension process and updating due dates in workflow software.\n Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R.\n Assist with workflow and production reporting.\n Monitor CPE tracking for tax department.\n Send and monitor CPE surveys for tax department.\n Experience and Education Requirements High school diploma or equivalent required.\n 3+ years of relevant administrative support experience required.\n Prior professional services administration experience highly preferred; experience in tax and accounting environment a plus.\n Strong customer service experience required.",
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      "datePosted": "2026-05-27",
      "description": "<br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Tax Administrative Support Specialist- H2R CPA</span></span></span><br><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\"><b>Firm Overview:</b><br>Headquartered in western Pennsylvania for more than 65 years, <b>H2R CPA </b>is a locally owned and managed accounting firm dedicated to providing outstanding value, exceptional client service experiences, and building long term trusted relationships with our clients. We take great pride in possessing the expertise, resources, and depth of knowledge of a large accounting firm while offering the personalized attention and character of a smaller accounting practice.  At H2R, you are not just a number or a name; your opinion matters, and your voice is heard.  H2R has the strategic vision to remain a regionally independent firm and is committed to implementing the resources, technology and succession planning to achieve this goal long-term. <br><br>To learn more about our firm, please visit our website: <a href=\"https://www.h2rcpa.com/vision/\" style=\"color:#0563c1;text-decoration:underline;\">https://www.h2rcpa.com/vision/</a><br><br><b>Overview</b><br>The Tax Administrative Support Specialist is an onsite role in our Greentree office that Provides various administrative support to the Tax department to ensure the department has consistent and comprehensive administrative support.</span></span></span><br><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><b><span style=\"font-size:12.5pt;\">Principal (Essential) Duties</span></b></span></span><br> <ol><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Provide initial review of data validation for input into tax return using Autoflow. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Administration and documentation of year end documents as received. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Responsible for adding new client workflows, importing client assignments, and adding new engagement binders.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Securely run reports for annual evaluations.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Release efile returns as appropriate and maintain efile system</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor for rejection notices from electronic filings and escalate any needed actions. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Assist with the batch extension process and updating due dates in workflow software.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Assist with workflow and production reporting.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Monitor CPE tracking for tax department.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Send and monitor CPE surveys for tax department.</span></span></span></li></ol><br><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><b><span style=\"font-size:12.5pt;\">Experience and Education Requirements</span></b></span></span><ol><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">High school diploma or equivalent required.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">3+ years of relevant administrative support experience required. </span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Prior professional services administration experience highly preferred; experience in tax and accounting environment a plus.</span></span></span></li><li class=\"MsoBodyText\" style=\"margin-right:-42px;margin-left:12px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12.5pt;\">Strong customer service experience required.</span></span></span></li></ol>",
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