Accounting Generalist

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    "city": "Oakland",
    "jobId": 204990,
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    "jobTitle": "Accounting Generalist",
    "location": "7 Generations 2920 Oakland - Oakland, CA 94601",
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    "description": "<h1><strong><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">POSITION SUMMARY </span></span></span></strong></h1>\r\n\r\n<p style=\"margin-left:-1px;text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Accounting Generalist reports to the Accounting Manager, Grants &amp; Contracts and supports all areas of the Accounting Department. </span></span></span></p>\r\n\r\n<p style=\"margin-left:-1px;text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Accounting Generalist is responsible to perform Accounts Payable, Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures that the daily accounting is processed in an accurate and timely manner. This is a key position in the separation of duties and internal control and compliance goals of the agency. </span></span></span></p>\r\n\r\n<h1><strong><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">DUTIES AND RESPONSIBILITIES </span></span></span></strong></h1>\r\n\r\n<ol>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Data entry and process duties to support accounts payable, accounts receivable, grants and contracts, and payroll functions. Database maintenance as assigned. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">File management responsibilities of vendor, grants and payroll files. This includes handling confidential and otherwise sensitive company documents. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Under direction of the Grants &amp; Contracts, Accounting Manager, process and compose fiscal correspondence/reports in a timely manner. Reports include, but not limited to billings, vendor maintenance, and business property taxes by site, fiscal deadlines, and various internal and external requests. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Create and modify documents using Microsoft Office applications. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Provide and support, under the supervision of the Grants &amp; Contracts, Accounting Manager for annual audit schedules and for various funding source site visits. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Provide fiscal support for ledger reconciliation as needed. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain the appearance and general organization of the office area. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support department as needed with administrative duties in the absence of an accounting assistant. (Coping, scanning, ordering, scheduling, and planning of events.) </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Works extremely well under pressure to meet multiple and often competing deadlines. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Weekly Accounts Payable process: review and approve agency requisitions, supporting documentation, authorizations and proper use of ledger. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Create and maintain a weekly Accounts Payable invoicing batch. Assist in weekly AP check run. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Keep accurate records of outgoing (AP) payments in archive systems. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Deposit incoming checks into appropriate bank accounts. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Account for and keep accurate records in MIP and archive systems, of receivables made by check and ACH. Ensure that processed receivables are applied to the appropriate ledger. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Produce timely monthly/quarterly invoices and vouchers for Grants and Contracts. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Under direction of the Grants and Contracts, Accounting Manager ensure that fiscal compliance is met on contracts. </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Follow up with appropriate persons as needed to ensure accuracy of all responsibilities detailed in above duties. (1 through 19) </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"color:#000000;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Other duties as assigned by Supervisor. </span></span></span></li>\r\n</ol>\r\n\r\n<p style=\"margin-left:48px;text-align:left;\"> </p>\r\n\r\n<h1> </h1>",
    "jobCategory": "Health Care",
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Assist in weekly AP check run. \\r\\n\\tKeep accurate records of outgoing (AP) payments in archive systems. \\r\\n\\tDeposit incoming checks into appropriate bank accounts. \\r\\n\\tAccount for and keep accurate records in MIP and archive systems, of receivables made by check and ACH. Ensure that processed receivables are applied to the appropriate ledger. \\r\\n\\tProduce timely monthly/quarterly invoices and vouchers for Grants and Contracts. \\r\\n\\tUnder direction of the Grants and Contracts, Accounting Manager ensure that fiscal compliance is met on contracts. \\r\\n\\tFollow up with appropriate persons as needed to ensure accuracy of all responsibilities detailed in above duties. (1 through 19) \\r\\n\\tOther duties as assigned by Supervisor. \\r\\n\\r\\n\\r\\n \\r\\n\\r\\n QualificationsMINIMUM QUALIFICATIONS \\r\\n\\r\\n\\r\\n\\tMust be able to pass both Accounting and Computer proficiency tests. \\r\\n\\tBachelor's degree is required. \\r\\n\\tCompetent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. 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Will report unauthorized use of disclosure of PHI immediately, to supervisor or HIPAA security officer. \\r\\n\",\"responsibilities\":\"POSITION SUMMARY \\r\\n\\r\\nThe Accounting Generalist reports to the Accounting Manager, Grants &amp; Contracts and supports all areas of the Accounting Department. \\r\\n\\r\\nThe Accounting Generalist is responsible to perform Accounts Payable, Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures that the daily accounting is processed in an accurate and timely manner. This is a key position in the separation of duties and internal control and compliance goals of the agency. \\r\\n\\r\\nDUTIES AND RESPONSIBILITIES \\r\\n\\r\\n\\r\\n\\tData entry and process duties to support accounts payable, accounts receivable, grants and contracts, and payroll functions. Database maintenance as assigned. \\r\\n\\tFile management responsibilities of vendor, grants and payroll files. 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(Coping, scanning, ordering, scheduling, and planning of events.) \\r\\n\\tQuality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. \\r\\n\\tMust maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches. \\r\\n\\tWorks extremely well under pressure to meet multiple and often competing deadlines. \\r\\n\\tAt all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community. \\r\\n\\tWeekly Accounts Payable process: review and approve agency requisitions, supporting documentation, authorizations and proper use of ledger. \\r\\n\\tCreate and maintain a weekly Accounts Payable invoicing batch. Assist in weekly AP check run. \\r\\n\\tKeep accurate records of outgoing (AP) payments in archive systems. \\r\\n\\tDeposit incoming checks into appropriate bank accounts. \\r\\n\\tAccount for and keep accurate records in MIP and archive systems, of receivables made by check and ACH. Ensure that processed receivables are applied to the appropriate ledger. \\r\\n\\tProduce timely monthly/quarterly invoices and vouchers for Grants and Contracts. \\r\\n\\tUnder direction of the Grants and Contracts, Accounting Manager ensure that fiscal compliance is met on contracts. \\r\\n\\tFollow up with appropriate persons as needed to ensure accuracy of all responsibilities detailed in above duties. (1 through 19) \\r\\n\\tOther duties as assigned by Supervisor. \\r\\n\\r\\n\\r\\n \\r\\n\\r\\n \",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"NATIVE AMERICAN HEALTH CENTER INC\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=318405C121B96F66E274311318E2B527\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"2920 International Blvd\",\"addressLocality\":\"Oakland\",\"addressRegion\":\"CA\",\"postalCode\":94601,\"addressCountry\":\"USA\"}},\"qualifications\":\"MINIMUM QUALIFICATIONS \\r\\n\\r\\n\\r\\n\\tMust be able to pass both Accounting and Computer proficiency tests. \\r\\n\\tBachelor's degree is required. \\r\\n\\tCompetent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. 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Experience with Accounting Software Abila/MIP Systems strongly preferred. \\r\\n\\tExperience with web based time, attendance, staff training, and development system strongly preferred. \\r\\n\\tProblem solving-identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. \\r\\n\\tCustomer Service-manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service. \\r\\n\\tOral and written communication- speaks clearly and persuasively in positive or negative situations. \\r\\n\\tCompletes written notes and other formal communications skillfully and professionally. \\r\\n\\tPlanning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans. \\r\\n\\tAbility to adapt to changes in the work environment \\r\\n\\tManages competing demands and is able to deal with frequent change, delays or unexpected events. \\r\\n\\tEmployee Safety: Safely performs all duties; follows required protective protocols to ensure personal safety as well the safety of others. \\r\\n\\tQuality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. \\r\\n\\tHIPAA: Keep all protected health information (PHI) confidential and abide by HIPAA policies for the release and disclosure of any PHI. Will report unauthorized use of disclosure of PHI immediately, to supervisor or HIPAA security officer. \\r\\n\",\"industry\":\"Health Care\",\"validThrough\":\"-0001-11-30\",\"educationRequirements\":\"4 Year Degree\"}",
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      "date": "2023-07-24T10:24:07.000Z",
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