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Property Administrator (Toronto, ON)

Icon Property Management · Toronto, Canada, Toronto, ON, Canada · On Site · Active · CAD 45,000–CAD 50,000 / year · Rippling ATS

Job facts

FieldValue
CompanyIcon Property Management
TitleProperty Administrator (Toronto, ON)
Normalized title-
Department / teamCondominium Management
LocationToronto, ON, Canada
Work modelOn Site
Employment typePart Time
SalaryCAD 45,000–CAD 50,000 / year
Statusactive
ATS providerRippling ATS
Posted / first seen2026-05-19 / 2026-05-29
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from Icon Property Management.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through Rippling ATS.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Toronto.Open
Department jobsActive postings in Condominium Management.Open
Work model jobsActive On Site postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyIcon Property Management
Sourceed2464af-3e73-4acf-a106-5c0d8e4663b9
ATS providerRippling ATS

Description

company About Icon Property Management Join a company that’s redefining condominium management in Ontario. ICON Property Management is an ACMO 2000 Certified firm with more than 30 years of experience serving high-rise, mid-rise, low-rise, and townhouse communities across the GTA and Southwestern Ontario. At ICON, our people are our greatest strength. We provide the tools, training, and technology you need to succeed, along with a supportive team culture that values collaboration, professionalism, and growth. If you’re looking to build a rewarding career with a respected and forward-thinking management firm, ICON is the place to be. role About the role ICON Property Management is seeking a detail-oriented and professional Property Administrator to support the day-to-day operations of a condominium community. Reporting to the Senior Property Manager, this role is responsible for managing administrative functions that keep the community running smoothly and efficiently. The Property Administrator serves as the first point of contact for residents and provides key support to the Board of Directors. Responsibilities include maintaining accurate records, coordinating communications, assisting with meeting preparation, managing owner inquiries, and supporting contractor coordination. The ideal candidate is organized, diplomatic, and customer-focused, with excellent communication skills and the ability to balance multiple priorities. By ensuring clear communication, accurate documentation, and timely follow-up, the Property Administrator plays a key role in supporting compliance, enhancing resident satisfaction, and contributing to the overall success of the community. What you'll do Responsibilities for this position include, but are not limited to the following: Act as the primary administrative support for the site property manager and ensure smooth day-to-day operations of the condominium community. Professionally respond to resident and board member inquiries by phone, email, and in-person, ensuring timely follow-up and resolution of concerns. Review daily reports from security personnel and escalate issues requiring management attention. Maintain and update owner and resident contact records, including tracking changes in unit ownership and resident information. Prepare and distribute resident communications, including notices, email blasts, and compliance letters in accordance with corporate templates. Process resident documentation such as amenity booking forms, parking permits, and resident information sheets. Prepare weekly interoffice mail packages and coordinate incoming and outgoing correspondence with ICON’s head office. Assist in the drafting of corporate policies, procedures, and community notices under the direction of the property manager. Coordinate contractor and maintenance visits and liaise with the superintendent for service requests, as directed. Maintain logs for Common Expense Fee (CEF) and sundry payments and prepare related documentation for accounting. Order and manage inventory of office supplies. Provide administrative support during the preparation of board and owners’ meetings, including the organization of meeting materials and records. Support the preparation of monthly management reports, operational logs, and building inspection documentation. Notify ICON’s head office of unit sales to update ownership records accordingly. Provide vacation relief and administrative coverage at other ICON-managed condominium sites, based on operational requirements and under the direction of senior management. Qualifications Minimum of a 2 years experience in a customer service or office administration role. Experience in a property administration or condominium customer service role considered an asset. Post-secondary education in business administration, real estate, or a related discipline is preferred. Valid Limited License under the Condominium Management Regulatory Authority of Ontario (CMRAO). Understanding of condominium governance and administrative procedures. Familiarity with the Condominium Act, 1998 and CMRAO regulations. Knowledge of internal communication protocols and resident engagement practices. Strong interpersonal and customer service skills with a professional and courteous manner. High-level proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with condo management platforms such as Condo Control or Condo Manager. Excellent time management and organizational skills with the ability to handle multiple priorities. Strong verbal and written communication skills for drafting notices, emails, and letters. Ability to work independently, follow established procedures, and know when to escalate matters to the Condominium Manager. Ability to adapt to changing needs and deliver quality service in a fast-paced environment. Working Conditions The role is based on-site within a condominium community, with standard office hours (Monday-Friday 9:00 AM – 5:00 PM). Remote work options are not available. Occasional evening work may be required to support Board or Owner meetings. Work is primarily administrative and sedentary but may require walking the property or coordinating with maintenance staff on-site. Must be comfortable interacting with residents, trades, and corporate team members in a professional setting. ICON is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our clients and the communities in which we serve. If you require an accommodation for the recruitment/ interview process, please let us know and we will work with you to meet your needs . ICON Property Management is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Full job record

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Org ID60553528-2444-4766-84cf-8867c0b976ed
Source IDed2464af-3e73-4acf-a106-5c0d8e4663b9
Board IDed2464af-3e73-4acf-a106-5c0d8e4663b9
Providerrippling
Provider Job Key017c99ac-22ff-4537-b52f-247a8529ef62
TitleProperty Administrator (Toronto, ON)
Normalized Title—
Statusactive
Activeyes
Location TextToronto, Canada, Toronto, ON, Canada
DepartmentCondominium Management
Team—
Employment Typepart_time
Workplace Typeon_site
Remote Policy—
CountryCanada
RegionON
CityToronto
Salary RawCAD 45000-50000 YEAR
Salary Min45,000
Salary Max50,000
Salary CurrencyCAD
Salary Periodyear
Source URLhttps://ats.rippling.com/icon-property-management/jobs/017c99ac-22ff-4537-b52f-247a8529ef62
Apply URLhttps://ats.rippling.com/icon-property-management/jobs/017c99ac-22ff-4537-b52f-247a8529ef62
First Seen At2026-05-29 07:16:13Z
Last Seen At2026-06-06 08:46:57Z
Last Checked At2026-06-06 08:46:57Z
Last Changed At2026-06-06 08:46:57Z
Inactive At—
Source Posted At2026-05-19 13:39:15Z
Source Updated At—
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Event Fields
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      "role": "<meta><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:18pt;white-space:pre-wrap;\">About the role</strong></b></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">ICON Property Management is seeking a detail-oriented and professional Property Administrator to support the day-to-day operations of a condominium community. 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Responsibilities include maintaining accurate records, coordinating communications, assisting with meeting preparation, managing owner inquiries, and supporting contractor coordination.</span></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">The ideal candidate is organized, diplomatic, and customer-focused, with excellent communication skills and the ability to balance multiple priorities. By ensuring clear communication, accurate documentation, and timely follow-up, the Property Administrator plays a key role in supporting compliance, enhancing resident satisfaction, and contributing to the overall success of the community.</span></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:18pt;white-space:pre-wrap;\">What you'll do</strong></b></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">Responsibilities for this position include, but are not limited to the following:</span></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Act as the primary administrative support for the site property manager and ensure smooth day-to-day operations of the condominium community.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Professionally respond to resident and board member inquiries by phone, email, and in-person, ensuring timely follow-up and resolution of concerns.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Review daily reports from security personnel and escalate issues requiring management attention.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Maintain and update owner and resident contact records, including tracking changes in unit ownership and resident information.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Prepare and distribute resident communications, including notices, email blasts, and compliance letters in accordance with corporate templates.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Process resident documentation such as amenity booking forms, parking permits, and resident information sheets.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Prepare weekly interoffice mail packages and coordinate incoming and outgoing correspondence with ICON’s head office.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Assist in the drafting of corporate policies, procedures, and community notices under the direction of the property manager.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Coordinate contractor and maintenance visits and liaise with the superintendent for service requests, as directed.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Maintain logs for Common Expense Fee (CEF) and sundry payments and prepare related documentation for accounting.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Order and manage inventory of office supplies.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Provide administrative support during the preparation of board and owners’ meetings, including the organization of meeting materials and records.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Support the preparation of monthly management reports, operational logs, and building inspection documentation.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Notify ICON’s head office of unit sales to update ownership records accordingly.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"white-space:pre-wrap;\">Provide vacation relief and administrative coverage at other ICON-managed condominium sites, based on operational requirements and under the direction of senior management.</span></li></ul><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:18pt;white-space:pre-wrap;\">Qualifications</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Minimum of a 2 years experience in a customer service or office administration role.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Experience in a property administration or condominium customer service role considered an asset.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Post-secondary education in business administration, real estate, or a related discipline is preferred.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Valid Limited License under the Condominium Management Regulatory Authority of Ontario (CMRAO).</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Understanding of condominium governance and administrative procedures.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Familiarity with the Condominium Act, 1998 and CMRAO regulations.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Knowledge of internal communication protocols and resident engagement practices.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Strong interpersonal and customer service skills with a professional and courteous manner.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">High-level proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with condo management platforms such as Condo Control or Condo Manager.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Excellent time management and organizational skills with the ability to handle multiple priorities.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Strong verbal and written communication skills for drafting notices, emails, and letters.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Ability to work independently, follow established procedures, and know when to escalate matters to the Condominium Manager.</span></li><li style=\"font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Ability to adapt to changing needs and deliver quality service in a fast-paced environment.</span></li></ul><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:18pt;white-space:pre-wrap;\">Working Conditions</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(0,0,0);font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:rgb(0,0,0);white-space:pre-wrap;\">The role is based on-site within a condominium community, with standard office hours (Monday-Friday 9:00 AM – 5:00 PM). Remote work options are not available.</span></li><li style=\"color:rgb(0,0,0);font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:rgb(0,0,0);white-space:pre-wrap;\">Occasional evening work may be required to support Board or Owner meetings.</span></li><li style=\"color:rgb(0,0,0);font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:rgb(0,0,0);white-space:pre-wrap;\">Work is primarily administrative and sedentary but may require walking the property or coordinating with maintenance staff on-site.</span></li><li style=\"color:rgb(0,0,0);font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:rgb(0,0,0);white-space:pre-wrap;\">Must be comfortable interacting with residents, trades, and corporate team members in a professional setting.</span></li></ul><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><i><em style=\"white-space:pre-wrap;\">ICON is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our clients and the communities in which we serve. If you require an accommodation for the recruitment/ interview process, please let us know and we will work with you to meet your needs</em></i><span style=\"white-space:pre-wrap;\">.</span></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><i><em style=\"white-space:pre-wrap;\">ICON Property Management is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.</em></i></p>",
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