Clerk IV Data %26 Registrar - Quail Valley MS

Job Overview The Middle School Registrar and Data Clerk will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, grades/report cards, and the withdrawal of students at all FBISD middle school campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. Position Description Essential Duties and Responsibilities Enrollment & Withdrawal Register, enroll, withdraw, and monitor students daily Monitor NSO (new student online) and schedule parents quickly, and obtain necessary documents needed for enrollment Resolve demographic discrepancies between district software and the State of Texas database (unique identification-UID) Conduct verification of residency and enter appropriate permit codes as required Follow-up on dual enrollments, intent to reside, and power of attorney documents for non-compliant parents Verify permit codes and parents without email addresses or missing physical addresses in SIS Retrieve immunization records for enrollment and work with the campus nurse to ensure compliance and status Schedule 1-on-1 parent conferences for enrollment, including full-day appointments and accommodating working parents with unusual work patterns Reduce the number of students with enrollment obligations prior to the start of the new school year Ensure proper PEIMS coding of all newly enrolled students Provide entry and withdrawal comments and exit/withdrawal codes during the enrollment process Process all student withdrawals and maintain all leaver documentation. Research and code all withdrawal and no-show students for accountability Collaborate with campus special program personnel (Emergent Bilingual, Special Education, Gifted and Talented, etc...) Student Records & Data Verification Assist in verifying PEIMS data in alignment with standard procedures for all submissions and collections, and coordinate the student data integrity affirmation process with the campus Data Steward. Generate and distribute reports to staff to ensure accurate validation of the master schedule and student data within their assigned areas of responsibility Responsible for coding at-risk students Responsible for entering all high school course credit earned on the students’ Academic Achievement Records Follow the grading timeline to ensure all enrolled students' grades post on time for every progress report and report card. Assist teachers and the campus principal to ensure accuracy of the grade file Maintain all new student data in Skyward (Student Information System). Responsible for the accuracy of students' personal information, including address changes, phone number changes, legal name changes, and all other demographic changes Monitor data inequities to ensure data quality using software approved by the district, such as Elevate Data Quality Customer Service & Professional Development Provide courteous and professional customer service by answering phone calls and responding to parent inquiries promptly, ensuring clear, accurate, and helpful communication Handle all returned mail processes weekly by contacting parents via phone, letter, etc., preparing mail to be sent back out, and obtaining proper documentation in order to process address changes in Skyward Participate in biweekly, semester, summer, and called sessions to improve and grow professionally Support school-based functions/duties to increase campus accountability standards Supervisory Responsibilities None Job Overview The Middle School Registrar and Data Clerk will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, grades/report cards, and the withdrawal of students at all FBISD middle school campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. Position Description Essential Duties and Responsibilities Enrollment & Withdrawal Register, enroll, withdraw, and monitor students daily Monitor NSO (new student online) and schedule parents quickly, and obtain necessary documents needed for enrollment Resolve demographic discrepancies between district software and the State of Texas database (unique identification-UID) Conduct verification of residency and enter appropriate permit codes as required Follow-up on dual enrollments, intent to reside, and power of attorney documents for non-compliant parents Verify permit codes and parents without email addresses or missing physical addresses in SIS Retrieve immunization records for enrollment and work with the campus nurse to ensure compliance and status Schedule 1-on-1 parent conferences for enrollment, including full-day appointments and accommodating working parents with unusual work patterns Reduce the number of students with enrollment obligations prior to the start of the new school year Ensure proper PEIMS coding of all newly enrolled students Provide entry and withdrawal comments and exit/withdrawal codes during the enrollment process Process all student withdrawals and maintain all leaver documentation. Research and code all withdrawal and no-show students for accountability Collaborate with campus special program personnel (Emergent Bilingual, Special Education, Gifted and Talented, etc...) Student Records & Data Verification Assist in verifying PEIMS data in alignment with standard procedures for all submissions and collections, and coordinate the student data integrity affirmation process with the campus Data Steward. Generate and distribute reports to staff to ensure accurate validation of the master schedule and student data within their assigned areas of responsibility Responsible for coding at-risk students Responsible for entering all high school course credit earned on the students’ Academic Achievement Records Follow the grading timeline to ensure all enrolled students' grades post on time for every progress report and report card. Assist teachers and the campus principal to ensure accuracy of the grade file Maintain all new student data in Skyward (Student Information System). Responsible for the accuracy of students' personal information, including address changes, phone number changes, legal name changes, and all other demographic changes Monitor data inequities to ensure data quality using software approved by the district, such as Elevate Data Quality Customer Service & Professional Development Provide courteous and professional customer service by answering phone calls and responding to parent inquiries promptly, ensuring clear, accurate, and helpful communication Handle all returned mail processes weekly by contacting parents via phone, letter, etc., preparing mail to be sent back out, and obtaining proper documentation in order to process address changes in Skyward Participate in biweekly, semester, summer, and called sessions to improve and grow professionally Support school-based functions/duties to increase campus accountability standards Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Excellent computer skills (Microsoft Word and Excel) Proficient in all general office skills such as data entry and filing Must be highly organized and detail oriented Ability to communicate effectively, both orally and in writing Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and irate parents, and/or involve exposure to normal, everyday risks involved in contact with children and young adults. Some assignments involve moderate noise levels and high volume work flow. Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Excellent computer skills (Microsoft Word and Excel) Proficient in all general office skills such as data entry and filing Must be highly organized and detail oriented Ability to communicate effectively, both orally and in writing Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and irate parents, and/or involve exposure to normal, everyday risks involved in contact with children and young adults. Some assignments involve moderate noise levels and high volume work flow.

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